Central Ohio Chapter
Steering Committee Descriptions
July 2015
Chapter Lead Duties
General Duties:
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Ensure guidelines of the TTN Chapter Charter are followed by Steering Committee and other
Chapter members
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Field public inquiries about TTN and refer to appropriate responder
(marketing/membership/national)
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Attend local women’s group events to represent TTN and the local Chapter
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Respond to national and other chapter inquiries about local chapter
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Participate as scheduled in National chapter calls with other chapter leads (up to 2 hours)
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Preside at monthly chapter meetings
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Ensure web site information for each event is current
Use web site admin login to download attendee listing and send to Membership Chair
for check in
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Send out steering committee agenda and run all Steering Committee meetings
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Sign agreements for monthly meeting space or other venues as needed
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Participate on national projects and recruit local chapter members to serve on national projects
Newsletter Duties:
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Review final draft newsletter and approve for scheduling
Revised 7-9-2015
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Membership Committee Duties
Membership Chair
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Sets up Welcome table at meetings - brings in sign-in sheets, member name tags, and adhesive
blank name tags for potential members.
Buy member tag holders and potential member adhesive tags
Put name tags in alphabetical order
Remove former members name tags
Send an email to welcome new members and cc: Chapter lead
Attend Steering committee meetings: New membership information is presented and the
members who are up for renewal are discussed
Coordinates the Coffee Committee and connects new members with a current member to meet
over lunch or coffee (up to $25 reimbursed with completion of new member survey)
Get a list of expiring memberships from Chapter Lead/National report
Make calls to members whose membership is expiring, asking for feedback & telling them about
scholarship program if money is an issue.
Make calls to members who have not been attending for at least 3 months
Email information to any woman indicating interest in TTN
Duties of Committee members
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Meeting Welcome
Welcomes those attending meeting – gives packet to guest and takes a few minutes to review items
in packet. Ask the guest if she would have any objects to doing a quick introduction of herself
during the meeting. Gives direction to restroom and introduces the guest to a member.
Sends a combined email to those attending for the first and second time
Backs up Virginia on making sure we have the welcome packets and they are up to date.
Scans members attendance and potential member list and sends to Jeannette, Virginia and Chapter
Lead
Newsletter Spotlight Coordinator
Identifies a new member to be spotlighted in the Newsletter
Member Data Tracking
 Welcomes those attending meeting, collects Membership forms and checks/cash and gives to
Finance Chair
 Revises and prints sign in sheets for members and potential members
 Buys folders, copies sheets and assembles Welcome Packets, which includes 1-page welcome,
membership form, bookmark, reading/website list, list of upcoming programs, and list of peer
groups and committees. Makes sure updated materials are in the TTN welcome package
 Anna is her backup on the packets
 Virginia keeps a spread sheet to track members’ attendance and special event attendance, it will
have last name, first name and 12 months of attendance
Renewal Reminders Coordinator
 Sends an email the 1st of the month to remind members who are up for renewal.
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Finance Committee Duties
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Follow all finance processes per the National Finance Process Management Document
addendum in the Chapter Charter
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Record all transactions on the online Google Docs by due date
Mail receipts/copies of bills over $25.00 to TTN
Attend all monthly Steering Committee meetings :
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Report on current bank account balance and all income and expenses since the last
meeting
Report on special event P&L
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Attend all monthly meetings
 Collect money for any members who may be renewing or new members signing up
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Make deposits of all checks and cash receipts from special events
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When receiving new membership applications with payment by check, or member renewals by
check:
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Make copy of the check
Send to National office for deposit
Send an email to Executive Director that dues are in the mail, and copy Membership
Chair and Chapter Chair
Make Payments
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Write checks for any purchases made by members to support TTN events
Make sure they know we are tax exempt for sales tax purposes
Get receipts/copies of bills for our records
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Peer Group Coordinator Duties
1. Maintain communications with all Peer Group Leaders
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Keep updated a current list of Peer Group descriptions, with the lead for each group and their
contact information, and the times of the month that they meet.
Maintain information about how to start and run a Peer Group. Suggest changes that will make
our Chapter Peer Group start up process more effective.
Be the focal point for suggested new Peer Groups.
Help identify a Lead for each new Peer Group.
Attend the first meeting of each new Peer Group to educate them on the proper policies and
conduct for our TTN Peer Groups.
Work with the Membership Committee to get new members engaged with a Peer Group,
including monitoring the PG signup sheets at our monthly meetings, and sharing the new
member information with the Peer Group leads.
Attend Monthly meetings
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Participate as a member of the Steering Committee by attending monthly meetings.
Update the Steering Committee members of the status of the Peer Groups, any issues you may
be aware of, and what new Peer Groups are of interest to our members.
Attend monthly member meetings and encourage members to get engaged with a PG by getting
their name on a signup sheet.
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Program Coordinator Duties
1. Program coordination
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Lead the planning of the next year’s monthly programs.
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Coordinate with the guest speaker or member who is leading each monthly meeting:
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Confirm with each Peer Group Lead their readiness for their assigned monthly program,
and what venue they will be using.
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Confirm with each Special Program Committee Chair that they have enough members to
staff their committee, and monitor their progress on event planning. Communicate any
issues with the Steering Committee.
Facilitate contract negotiations with the Chapter Chair for any for-fee venues.
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Confirm that there is a Quest Conference Center contract in place if needed.
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Identify any audio visual needs, if using the Quest Conference Center, and communicate those
needs to Quest.
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Ensure that a description for each program is sent in for the monthly Newsletter, and that
content is also posted on the web site “events” page.
Ensure each meeting committee submits receipts for any event expenditure to the Finance
Chair.
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Monthly meetings
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Participate as a member of the Steering Committee by attending SC monthly meetings.
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Update the Steering Committee members of the status of the program schedule and status of
special event planning.
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Attend monthly member meetings, and make announcements regarding programs as needed.
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Marketing Committee Duties
The role of the TTN Marketing Chair encompasses the basic functions of marketing to include the
functional areas of Community Outreach strategies and activities and Special Events as needed. The
objective of all TTN marketing activities is to increase overall visibility and membership of the
organization.
Responsibilities include:
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Attend monthly Steering Committee meetings
Serve at least a two year term
Represent TTN at Women’s Council of Central Ohio meetings 4 times a year
Identify and select marketing subcommittee members to include a social media coordinator,
Newsletter editor and others as needed
Work with committee leads of any special events to develop a marketing plan and information
for their events
Develop community outreach strategy and activities with team members and Steering
Committee
Identify and recommend key partnership opportunities with other organizations in Central Ohio
Identify current TTN members who participate in partnership organizations, and ensure they
have the information needed to promote TTN at these events
Develop and propose 12 month marketing plan
Identify and develop key promotional tools, in concert with the National organization and the
Branding Manual
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Newsletter Editor Duties
Major responsibilities of the Newsletter Editor:
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7-9-15
Request submissions for the monthly newsletter from Steering Committee members and other
TTN members who have volunteered to write articles, take photographs
Determine and communicate deadlines for submissions
Compile all articles and photographs and edit content; assure that each issue has standard
information about TTN
Distribute newsletter draft to Chapter Chair for review
Make final editorial changes in conjunction with Chapter Lead
Schedule on Constant Contact and send to Central Ohio Chapter and other Central Ohio and
National distribution lists
Draft monthly meeting reminder and send to Central Ohio Chapter distribution lists
Central Ohio Chapter
Steering Committee Descriptions
July 2015
Secretary Duties
The role of the Central Ohio Chapter Secretary is to be available to take minutes for each formal meeting
of the Steering Committee.
Responsibilities include:
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Attend all Steering Committee meetings
Take minutes at every meeting, including conference call meetings
Record any decisions made by the Steering Committee
Note any follow up items as “To Do’s” in red with the responsible party identified, and any due
dates if established
Forward the minutes to the Chapter Chair for review, revision and distribution within seven days
of the meeting
If unable to attend a meeting, find someone who will be available to take the minutes