POSITION:
REPORTS TO:
CLASSIFICATION:
SCHEDULE:
Main Office Administrative Assistant
Director of Finance and Operations
Non-Exempt
Full-Time, Monday – Friday 7:00 am – 3:30 pm (Flexible schedule)
Cristo Rey Jesuit High School in Milwaukee is a private, Catholic, Jesuit high school serving
students of diverse backgrounds living in Milwaukee, WI whose educational options are
financially limited. Cristo Rey Jesuit’s mission is to provide an affordable Catholic secondary
education with a college prep curriculum and Corporate Work Study Program to prepare
graduates for success in college, work, and life.
Overall Position Description:
Under the supervision of the Director of Finance and Operations or his/her designee, the Main
Office Administrative Assistant will be responsible for maintaining a professional main office
environment, greet and appropriately direct all visitors, and perform administrative duties, data
input in to school databases and other related duties as assigned.
Job Summary:
The Main Office Administrative Assistant will provide a welcoming, professional and efficient
Main Office for the entire High School community, including the school, the business and
advancement departments. Specifically, the Main Office Administrative Assistant will be
responsible for, but is not limited to:
(1) Performing administrative duties and data input support to ensure smooth day-to-day
operation of the school
(2) Warmly and promptly greeting and appropriately directing all visitors
(3) Ensuring a welcoming, orderly, and professional main office environment
(4) Other duties as assigned by the Director of Finance and Operations or the Principal
ESSENTIAL FUNCTIONS
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Properly, warmly, and efficiently greets and announces all visitors as well as answers and
properly directs all incoming phone calls
Creates and maintains a welcoming and efficient Main Office that emphasizes organization,
professionalism, courtesy, discretion, flexibility, friendliness and teamwork
Main Office Administrative Assistant
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Provides assistance to and communicates effectively with the director of finance and
operations, principal and all school staff
Collaborates with staff and faculty teams, such as the attendance team, as requested by the
Director of Finance and Operations and/or the principal.
Assists with daily communication to and from families
Sorting, opening and distributing school mail; manage outgoing mail and postage
Maintains school records to provide support to the Director of Operations and Finance and
the Principal
Manages correspondence and maintains student files, including all immunization, medical
and personal forms for students
Assists with mailings, copying, and preparation of materials for Cristo Rey Jesuit High
School’s marketing office and other school offices
Enters and updates all necessary information into PowerSchool
Support the principal in completing all federal, state, Jesuit Schools Network, Archdiocesan,
AdvancEd, and Cristo Rey Network reports
Assist in coordinating all standardized testing processes
Coordinates all substitute teacher arrangements in cooperation with the Principal and
Assistant Principal
Assists with staff communication
Provides support with special events, including preparation of materials, ordering of
supplies and services related to events, and coordination of persons involved (volunteers,
vendors, staff members, visitors, consultants)
Assists at events directly related to school activities as needed
Assists in running various reports, including progress reports, attendance reports, behavior
reports, formal report cards
Serves as the school registrar in cooperation with the Director of Finance and Operations
Manages Milwaukee and Wisconsin Parental Choice Program documentation in conjunction
with the Admissions and Finance Offices
Manages the paging system and bell schedule
Performs other duties as assigned by the Director of Finance and Operations and/or
Principal
Required Qualifications and Skills:
 3 years of experience in administrative responsibilities required
 Demonstrated ability to maintain confidentiality and ensure a high degree of
professionalism
 Ability to consistently maintain a warm, welcoming presence to a range of stakeholders,
even in a fast-paced, demanding environment
 Excellent writing and editing ability and skilled in transcribing minutes directly onto PC
based software or other electronic means
 Self-starter requiring minimal supervision
 Ability to work in a fast-paced environment with a high degree of attention to detail and
accuracy
Main Office Administrative Assistant
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Excellent verbal skills; bilingual in English and Spanish
Ability to work effectively as part of a team and efficiently as an individual
Ability to use good judgment and to manage and impart information to a range of
stakeholders
Proficient in PC applications and other electronic/web-based equipment
Highly proficient in the use MS Office Suite, desktop publishing, calendar and other
software applications as needed
Experience with PowerSchool software is preferred
Flexibility and adaptability as school operations develop
Organizational skills with attention to detail and accuracy
Ability to organize, prioritize, schedule and complete job-related tasks efficiently
Commitment to the Mission and Values of CRJHS.
Ability to communicate well with both Cristo Rey Jesuit students and parents
Sensitivity to the ethnic, racial and religious backgrounds of the student body
Desire to work with high school students
Excellent skills in managing the phone system and reception desk
Ability to work flexible hours within a 40 hour work week as needed
Ability to work in a faith-based organization
Valid driver’s license; must be insurable with good driving record
Physical Requirements - Ability to lift 25 lbs.
To apply for this position:
If you are qualified and interested in this position, send:
 a cover letter with salary requirements,
 and a comprehensive resume, to:
Maricruz Talavera-Pettis, Director of Finance and Operations
Cristo Rey Jesuit High School
1215 S. 45th Street
West Milwaukee, WI 53214
Or by email to: mtalavera@cristoreymilwaukee.org
Main Office Administrative Assistant
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