Submittal Requirements
The Zoning Ordinance for the City of Madison details the requirements for submittal of a
site plan. The Subdivision Regulations for the City of Madison state the requirements for
submittal of a preliminary plat application. Submittals are due by NOON on the submittal
date. All submittals MUST include all items on the site plan or preliminary plat checklist,
and the checklist must be included in the submittal with the application and 18 small set
(11 x 17) and 3 large set (24 x 36) of plans. If all items on the checklist are not included,
your application could be postponed until the next submittal date.
The week following a submittal, a staff meeting is held in which all of the city
departments review the submitted documents and make written comments related to
their area of concern. These comments (Staff Notes) are sent to the applicant via
email. The applicant should provide written answers to the comments and provide
updated drawings if needed by the resubmittal deadline. These drawings and comments
are sent out by the Community Development Department to each Planning and Zoning
Commission member on the Friday before their regularly scheduled meeting, which is
held on the second Monday of each month. The Planning and Zoning Commission will
consider the request and vote to recommend or deny approval of the project to the
Mayor and Board of Aldermen. The Mayor and Board of Aldermen meet the first and
third Tuesday of every month. The entire process from the initial application submittal to
the approval of the Mayor and Board of Aldermen is approximately 5-6 weeks.