November 14, 2011
Commissioner Spicer and Commissioner Mayo were present for a regular meeting beginning at 8:30
a.m. Commissioner Thurlow was representing Clay County at the Annual KAC Conference in Topeka,
Kansas. Minutes were approved as printed. Payroll in the amount of $143,632.49 was reviewed and
approved by the Board. Account payables in the amount of $1,073.65 were reviewed and approved.
Marvin VanBlaricon, EMS Director, met with the Board to give a weekly report on the department. Still
waiting to hear results on the Fire Grant application for the purchase of a new ambulance. If Clay
County does not receive this grant, we will need to look into purchasing a new ambulance in the year
2012 for the current ambulances are getting older and are getting a lot of miles on them.
Chuck Dunn, Sheriff, met with the Board to give the weekly report.
Lori Huber, Economic Development Director, Mike Foster and Keith Blake, EDG Board Members. Jeff
Hancock, Airport Engineer, and Brad Waller, SMH Consultants, met with the Board to discuss a piece of
property at the Airport Industrial Park. Ms. Huber reported that there needs to be a topographic survey
and preliminary assessment on drainage on a 9 acre plot at the north end of the park. There is a local
business that would like to relocate in the County depending on the results of the survey. Commissioner
Mayo made the motion to pay up to $3,495 out of the Economic Development Fund to have a
topographical survey done on a piece of property at the Airport Industrial Park. Commissioner Spicer
seconded and the motion passed unanimously.
Kayla Wang, County Clerk left to attend a meeting in Topeka with the Secretary of State Office to discuss
all the changes that have been made for the 2012 upcoming elections. Kirsten Langvardt, Election
Assistant also attended this meeting.
Shelby Crimmins, Deputy County Clerk, joined the meeting.
Steve Liby, Highway Administrator, met with the board to give his weekly updates. Mr. Liby informed
the Board that they are hauling rock and blading the roads after the rain last week. He also told the
Board that they are still running tests on the Motor Grader that is out of service. Mr. Liby also advised
the Board that John Urban’s last day with the County will be December 1, 2011.
Debbie Charest, Landfill Director, met with the Board to open up tire bids. Benny Wallace, Bud’s Tire,
also joined the meeting. They are as follows:
Green Team:
1998 Ford 350 Box Truck-$637.16 for Firestone Transforce AT
$536.16 for Kelly Safari ATR
2004 Dodge Ram Truck- $731.16 for Firestone Transforce AT
$588.16 for Kelly Safari ATR
Bud’s Tire:
1998 Ford 350 Box Truck-$671.80 for Goodyear
2004 Dodge Ram Truck-$754.88 for Goodyear
After much discussion and research Mr. Spicer made the motion to award the bid to Bud’s Tire and Mr.
Mayo seconded it and the motion passed unanimously. This is based on performance and tire quality.
Greg Vahrenberg, with Piper Jaffray, contacted the Board by phone. The opening of the bids for the
bonds in the amount of $2.5 million was held. The bids are as follows:
County Club Bank- $805,440.83 at 2.840512%
BOSC, Inc- $879,572.22 at 2.969762%
Commerce Bank-$920,799.58 at 3.238842%
UMB Bank, N.A.-$945,517.08 at 3.320492%
Central State Capital Markets-$1,049,570.00 at 3.698899%
Commissioner Mike Spicer made the motion to accept the bid from County Club Bank in the amount of
$805,440.83 at 2.840512% and Commissioner Jerry Mayo seconded it and the motion passed
unanimously. They adopted resolution 2011-10. A resolution authorizing and directing the issuance,
sale and delivery of general obligation bonds, series 2011, of Clay County, Kansas; providing for the levy
and collections of an annual tax for the purpose of paying the principal of and interest on said bonds as
they become due; making certain covenants and agreements to provide for the payment and security
thereof; and authorizing certain other documents and actions connected therewith.
Joe Hurla and Scott McVey with 360 Energy Solutions met with the Board to discuss the 4 Concepts on
Heating and Air for the Courthouse. Arnie Knoettgen also joined the meeting. After much discussion
the Commissioners decided to wait another week to make a decision.
Virginia Link, Register of Deeds, met with the board to get permission to download documents for the
Museum.
The Board adjourned at 2:15 p.m.