Wednesday, July 15, 2015
Time:
7:00am
Board Meeting Agenda and Minutes
Meeting Date:
Facilitator:
TJ Cameron
Location:
UVTC
Scribe:
Laura Steinwand
Attendee List: (X) indicates that the member was present
Name
Bain, Jordan
Ball, Eric
Bounds, Tristian
Cameron, TJ
Downie, Belinda
Mead, Monica
Quiroz, Eric
Attended
X
X
X
X
Name
Rencher, Luke
Root, Jeremy
Steinwand, Laura
Todd, Christy
Westfall, Terry
Attended
X
X
X
X
X
X
Minutes of the Meeting:
Secretary’s Report:
 Meeting notes from the May 2015 Board Meeting and the 2015 Annual Meeting were approved
Treasurer’s Report:
 Balance sheet with May 2015 financials was handed out
Manager’s Report:
 Memberships:
o 113 in total; Actual Members: 183; Actual members last month: 178
 There is one more week of free lesson on the calendar in August
 Y is bringing some kids over on Monday
NEW BUSINESS
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Reviewed proposal from Richard G Embertson; the proposal was voted on and approved by the board.
They will provide the following services:
o Instruct bookkeeper in proper maintenance of our books and records and provide consultation on
accounting and tax matters as may be required
o Provide QuickBooks training and clean-up of accounts for bookkeeper, along with periodic
assistance, as mutually agreed upon
o Perform standard bank reconciliation services
o Perform payroll processing function every other week
o Perform quarterly federal and state payroll tax returns
Reviewed financials from Open
o Need to add in Eric’s commission and the cost of balls
o ACTION: Monica to make updates and send out
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o Last year we made $6,478
Grant Funds
o All of the grant money has been spent
o Lauren Young Tire Center will continue to pay for the free Saturday lessons
o There are currently no funds for scholarships for the rest of the year
o A committee was formed (Christy Todd, Jeremy Root, Tristian Bounds) to understand who all is on
scholarship; what is the process for applying for scholarships / re-assessing needs; identifying new
sources of grant funds; creating a budget and a process to track
o ACTION: Eric needs to tell the current scholarship kids that there will be no more funds for
scholarships after the end of the month (of July)
Board of the Director Positions
o There was unanimous agreement to re-elect the current officers: TJ Cameron, President; Eric Ball,
Vice President; Jordan Bain, Treasurer; Laura Steinwand, Secretary
Fund Raising with Amazon Smile and Fred Meyer
o The board approved Monica to sign up the tennis center for both programs so members can sign
up and earn $$ for the tennis center
OLD BUSINESS
-
No Old Business was discussed
NEXT MEETING: Wednesday, July 29th at 7am in the UTC Board Room
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