University Code of Practice
Partnership with students in the management of
quality and standards (QH:K2)
Annexe 3
Checklist for dean (or nominee) to confirm compliance with QH:K2
This annexe is provided as a checklist to confirm compliance with QH:K2 Partnership
with students.

Every distinct academic area must establish a staff-student committee (SSC).
This is normally established at the level of the individual academic
department. In academic areas where departments do not exist, the SSC
must be established at an equivalent level, such as a major subject area.
The establishment of SSCs at levels other than the departmental level must
be approved by the relevant Faculty Learning and Teaching Committee. All
decisions to establish staff-student committees at levels other than the
departmental level must be notified to HUU’s Course Representation Coordinator and Curriculum Development & Teaching Enhancement prior to the
start of the academic session (QH:K2, para 8).

The Code requires that the department appoint the best composition
(membership) possible to facilitate the workings of the Staff-Student
Committee, i.e. the ability to respond in a timely manner to issues raised by
Course Reps at the Staff-Student Committee. The dean or nominated
representative at faculty level (typically the Faculty Administrator) must
approve the composition of SSCs (QH:K2, paras 11-15).
The proposed composition of the Staff-Student Committee must be attached to the
back of this annexe to enable the signatories to check the correct membership has
been appointed (e.g. an AIS print out of students represented anonymously by their
student numbers or a count of the total number of students in each programme
represented within this Staff-Student Committee should be attached).
Partnership with students – Annexe 3: Checklist for dean to confirm compliance
Students’ Union/Learning Enhancement and Academic Practice
Annexe 3:1
Version 1 01 – August 2012
QH:K2
Department of: ______________________________ Date: ________________
[insert name of department or academic area]
The first box of indicators (below) represents those items which the Staff–Student
Committee must exhibit to comply with the University Code of Practice on
Partnership with students in the management of quality and standards.
The Staff-Student Committee must demonstrate
the features identified in this column
Tick if criteria met
Paras 11 and 12: A ratio of 1 Course Representative
to 40 students (to a maximum of 4 Course
Representatives if 120+ students are represented)
Para 13: All joint, ‘with’ and combined programmes
may have one Course Representative to ‘represent
them all’ if the ratio of 1 Course Representative to 40
students is adhered to and less than 40 students
enrol on a particular programme
Para 14: The staff membership is representative of
the programmes taught in the department
Para 14: The total number of staff representatives
does not exceed the total number of student
representatives (if all Course Representatives entitled
to attend do so)
Para 9: Name two members of staff to aid operation
1)
of the Staff-Student Committee (one academic, one
2)
administrative)
The second box of indicators (below) lists a series of items of which the department,
Hull University Union and Dean may arrive at their own agreed judgement in order to
give the Staff-Student Committee its optimal membership.
The Staff-Student Committee may wish to
demonstrate the features identified in this
column, if suggested/agreed by the department,
Course Representative, Hull University Union and
Dean
Tick if criteria is met and
considered desirable on
this Staff-Student
Committee
Para 11: All programmes and all levels should be
represented
Para 14: Library staff
Para 14: Members of staff responsible for
departmental learning and teaching matters, quality
and standards, student progress and examinations
Para 14: Senior departmental administrator (capable
Partnership with students – Annexe 3: Checklist for dean to confirm compliance
Students’ Union/Learning Enhancement and Academic Practice
Annexe 3:2
Version 1 01 – August 2012
QH:K2
of giving, or finding timely answers to queries raised
by students at SSC)
Other staff considered beneficial (please state job
title of appointee). This is an opportunity for
innovation in the membership which may be reported
upon in the Quality Enhancement Report.
The Staff-Student Committee has been appointed in compliance with the
University Code of Practice (QH:K2).
Signed: _____________________________ Date: ____________
[Departmental Staff Contact to Hull University Union]
Signed: _____________________________ Date: ____________
[Dean of Faculty/Dean’s nominee]
Send this form to the Union’s Course Representation Co-ordinator
Received by Hull University Union on [date]: __________________
[Union’s Course Representation Co-ordinator]
This document is available in alternative formats from
Learning Enhancement and Academic Practice
Partnership with students – Annexe 3: Checklist for dean to confirm compliance
Students’ Union/Learning Enhancement and Academic Practice
Annexe 3:3
Version 1 01 – August 2012
QH:K2