Constitution Changes 2014/15 AGM
Clause to add to the constitution in the event of the club folding whilst still solvent
The current constitution does not contain a dissolution clause. This season we have applied
for grants and during the process the application is sent to a group of solicitors for review
and final decision.
Feedback received was that our constitution is missing a dissolution clause outlining where
any funds would go in the event of the club folding whilst still in possession of any assets.
The proposed dissolution clause is below and subject to a vote on;
A) Where any assets would be transferred in the event of dissolution. A 1st and 2nd
choice need to be selected in the event of the dissolution clause being acted upon
and the chosen trust is no longer in place.
The options for up for vote are;
a. The Leonard Cowburn Memorial Trust – makes grants to individuals,
organisations, amateur sport, children and young people involved in sporting
organisations. It is strongly supported by HRUFC
b. National Hockey Foundation – supports young people and hockey nationally
c. Ken Davy Fund – supports young people’s team sports in Kirklees
Considered but discounted;
Michael Hallas Trust – Provided support to Hockey in the Huddersfield area. Sadly this is no
longer in operation as it was a HHC trust with a list of trustees linked from HHC. When HHC
was merged to become HDHC the trustees were not continued and the trust was ended (or
so we believe). If this is to be considered then the trust would have to be restarted and
trustees sought to run the trust.
B) The dissolution clause is added to the clubs constitution with immediate effect
Dissolution Clause
If the number of members of the club shall at any time fall below ten or if at any time the
club shall pass in General Meeting by a majority comprising 95% or more of the members
present and entitled to vote a resolution of its intention to dissolve the club, the Committee,
or failing them the Treasurer, shall take the immediate steps to convert into money all the
property of the club, with power however to postpone or delay the conversion of any
particular property if the members in General Meeting so authorise. Out of the proceeds of
such conversions the Treasurer shall discharge all debts and liabilities of the Club, including
the expenses of such conversion and any balance remaining in their hands shall be disposed
of by the Treasurer as the Club in General Meeting shall resolve; and thereupon the club
shall for all purposes be dissolved.
Any such balance remaining shall then be transferred into the recipient of the vote as
outlined above in point A.
4.8 Appointment of auditors
For a number of years now our accounts are audited by the rugby club auditors alongside
their accounts. Therefore auditors have not been appointed at AGM. This saves the club
money as the costs are covered by the rugby club.
The change required and to be voted on is to read;
Agreement is to be reached at each AGM for HDHC accounts to continue being audited
alongside the wider Lockwood park club by the auditors appointed by HRUFC for the
ensuing season. If agreement is not reached committee are to be tasked with finding
alternative auditors.
8.5 Audited accounts and AGM
A change to the constitution is required as accounts are now audited later than AGM
dates and have been for a number of years, due to being audited alongside rugby club
accounts.
The change required and to be voted on is to read;
The final accounts for the previous season will be presented at the AGM. These will be
exactly as presented for audit; however the audit may not have been completed. If any
anomalies are highlighted during audit these will be communicated to all members on the
club distribution list and if necessary and EGM will be called to discuss.
9.3 General Meetings
Currently we will inform members of any General meetings by letter or email. We wish to
remove the letter option with the rational being this is how the club is operating and it
supports the drive to be paperless from an environmental and cost perspective.
9.3 currently reads;
At least seven day’s notice of any General Meeting specifying the business to be transacted
shall be sent to every member by letter or e-mail to his or her address on the club database.
The change required and to be voted on is to read;
At least seven day’s notice of any General Meeting specifying the business to be transacted
shall be sent to every member by e-mail to his or her address on the club database and will
also be published on the clubs website and social media feeds.