September 21, 2015
The Commissioners’ meeting was called to order in their meeting room at 9:00 a.m. All members were present.
(1)
Consent Agenda – Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by M.
Manus. Motion carried. The Consent Agenda includes today’s Agenda, the minutes of the Board’s September
14, 2015 meeting and the following items:
Investment Earnings to date:
$4,960.58
Payroll Change Notices:
Counseling Services:
Heather McKay, 3/5 time, effective 11/01/2015
Public Works-Roads:
Dan Reijonen, Promoted to Road District Supervisor, $28.77/hr., Effective 10/01/2015
Approval for the purchase of a pickup truck for the District 2 Road Foreman
(2)
Human Resources Coordinator Shelly Peters discussed the increase to insurance premiums and the provider
network options available through Washington Counties Insurance Fund. Also present was Commissioner
Programs Christine Rahoun.
(3)
S. Kiss provided an update from coordination meeting with the Forest Service and his visit to the fire areas over
the weekend. Also discussed were Wilderness area and forest restoration.
(4)
M. Manus provided an update from the Tri-County Health meeting.
(5)
K. Skoog discussed the Water Resource Inventory Area (WRIA) 55 Memorandum of Understanding (MOU). She
suggested the Board review the feasibility study. The Board will consult with Community Development Director,
Mike Lithgow, next Tuesday at 1:30 p.m.
(6)
The Board recessed for lunch.
(7)
Public Works Director Sam Castro provided a Public Works update. Also present was County Engineer Don
Ramsey, Facilities Maintenance Supervisor James Batie and Facilities Maintenance Technician Ben Eggleston.
D. Ramsey presented the Board with a bid tabulation regarding the Crushed Cover Stone ¾” minus in crusher
provided pit. Public Works recommends to move forward with awarding the bid to Peak Sand & Gravel of
Sandpoint. K. Skoog made a motion to approve the award of the bid to Peak Sand & Gravel. Motion was
seconded by M. Manus. Motion carried.
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S. Castro discussed the critical need to repair the Hall of Justice roof. Over the years, temporary repairs/patches
have been made, but the excessive heat over the summer has left the roof irreparable. Approximately $100,000
is needed for this repair which should be complete in a 3-week time frame. The Board requested the presence of
Auditor Marianne Nichols to discuss the funding for this project. M. Nichols will review the budget and advise
the Board of financial source. S. Castro requested the Board declare the Hall of Justice roof repair an emergency
due to infrastructure failure. Motion was made by M. Manus to declare the Hall of Justice roof repair as an
emergency. Motion was seconded by K. Skoog. Motion carried.
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Buildings & Grounds – The Garden Building Remodel project is on schedule. Also discussed was Safe
Route to Schools, Jail Remodel, Security Camera, Justice Complex Fire Detection and ADA Projects.
ER&R - The recent dump truck salvaged this month will net the County approximately $35,000.
Roads – Replacement of the current Moon Creek culvert with a box culvert is necessary. D. Ramsey will
provide the Board with an estimate.
Solid Waste – Items discussed included Tipping Wall Repairs, Internal Operations, Equipment Bonding
Options and CPG Funding.
(8)
Northeast Tri-County Health Administrator Dave Windom was present and provided a Department of Health
update.
(9)
Prosecutor Dolly Hunt provided a legal update. Among items discussed were: Diking District considerations,
Open Range procedures, claims, Public Records Act training, WRIA 55 MOU and OHV Ordinance.
(10)
Public Comment Period – No members of the public were present.
(11)
Motion was made by M. Manus to endorse the letter addressed to the Washington Congressional Delegation
from Washington’s National Forest Counties regarding federal forest management. Motion was seconded by K.
Skoog. Motion carried.
(12)
Motion was made by M. Manus to continue the meeting to September 22, 2015. Motion was seconded by K.
Skoog. Motion carried.
September 22, 2015
The meeting resumed.
(13)
Social gathering was held with elected officials and department heads.
(14)
Elected Officials/Department Heads Meeting – Present were: District Court Judge Philip Van De Veer, County
Clerk Tammie Ownbey, Assessor Jim McCroskey, Prosecutor Dolly Hunt, Auditor Marianne Nichols, ITS Director
Chad Goodhue, County Engineer Don Ramsey, Public Works Director Sam Castro, Human Resources Coordinator
Shelly Peters, Commissioner Programs Christine Rahoun, Probation Officer Scott Cornwell, Counseling Services
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Director Annabelle Payne and Treasurer Terri Miller. S. Kiss opened the meeting and updated the group on
forest issues. T. Ownbey announced that all Elected Officials, except Commissioners, will be attending the
Washington Association of County Officials conference next week. J. McCroskey noted the assessments have
been mailed out and the County has seen $17 million in new construction. D. Hunt requested each department
name the public records specialist for each office. S. Peters noted the need for 40 percent employee
participation in the Wellness Program in order to receive lower insurance premiums. She also mentioned the
CPR training on Friday is still open for registration.
(15)
A. Payne provided a Counseling Services Update. Regarding Developmental Disability, a letter was submitted to
the State requesting two rates (sole provider and subcontractor). The Working Corrective Plan will be submitted
by the end of the month. Washington Drug Free Youth data noted a significant decrease in alcohol and
prescription abuse in 10th graders since 2012. There was some discussion regarding the lack of data regarding
marijuana use. Counseling Services is considering contracting with Pacific Northwest Security for voluntary
transports. The Veterans Administration is authorizing behavioral health services with the County Counseling
Services. Spokane Regional Support Network (RSN) is in process of transitioning to a Behavioral Health
Organization (BHO). Association of Counties Human Services members are reviewing its role and structure, and
if it should continue with meetings. The next meeting of the Adult Behavioral Health Task Force is October 16 at
the Spokane Regional Health District. There was mention of a Drug Court – how to implement it and what it
would cost the County.
(16)
The Board recessed for lunch.
(17)
Executive Session: S. Kiss requested an executive session regarding performance of a public employee pursuant
to RCW 42.30.110(1)(g) for 30 minutes from 1:30 to 2:00. Also present was S. Castro. S. Kiss requested an
additional 15 minutes until 2:15. M. Manus requested an additional 5 minutes until 2:20.
(18)
S. Castro, Solid Waste Coordinator Amanda Griesemer and Office Manager/Risk Manager Teresa Brooks were
present for a Round Table Solid Waste discussion. Items discussed included the contract with Republic Services,
necessary maintenance & updates, the Usk Transfer Station and rates.
(19)
M. Nichols, T. Miller, D. Hunt, S. Castro, T. Brooks, A. Griesemer and Sheriff Alan Botzheim were present for the
State Auditor Exit Conference. Assistant Audit Manager Alisha Shaw and Audit Lead Morgan Hendricks from the
Washington State Auditor’s Office gave an overview of the 2014 Pend Oreille County Audit. The purpose was to
share the audit results and draft reporting. Pend Oreille County Staff were commended for their compliance and
assistance. The Audit Report can be accessed online at http://portal.sao.wa.gov.
(20)
S. Kiss recommended payment of the following bills approved by the Hotel Motel Tax Board - KXLY: $980,
Lavender Festival: $750, Pend Oreille County Fair: $1,000. Motion was made by K. Skoog to approve payment of
the bills as presented. Motion was seconded by M. Manus. Motion carried.
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(21)
Correspondence Received (non-electronic):
9.09 Washington State Liquor and Cannabis Board- License Approval, Marijuana Producer Tier 1Backwoods Botanicals, 2625 Telephone Rd W Ste A, Newport
9.10 Washington State Liquor and Cannabis Board- New Application, Marijuana Retailer- Jacob James
Sattleen, 412 N River Rd, Usk
9.11 Washington State Liquor and Cannabis Board- Addition of financiers/true parties- Mrs. Green Jeans &
The Captain LLC, 231 Western Larch Rd Ste A, Newport
9.12 James Pena, Regional Forester-Response Regarding Colville National Forest Power Lake Project
(22)
Correspondence Sent:
Heather Green – Appointment to Civil Service Commission filling a vacated 6-year term ending 12/31/2018.
Washington State Auditor’s Office – Letter of Representation (along with Pend Oreille County Auditor)
(23)
As of this date the Board approved vouchers for payment as listed and made available by the Auditor’s Office.
The following voucher/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense
Counseling Services
Fair
Law Library
Park
Road
Veteran’s Assistance
Treasurer’s O&M
Emergency 911 Communications
Public Facilities
Capital Projects
Solid Waste
Risk Management
Equipment R&R
IT Services
TOTAL
$ 526,738.43
$ 54,845.25
$ 4,787.23
$
223.82
$
899.91
$ 330,257.34
$
747.20
$
717.50
$ 3,016.42
$ 8,512.94
$
331.32
$ 10,124.33
$ 8,639.94
$ 70,761.85
$ 33,176.60
$1,053,780.08
Checks 150843 through 150959 totaling $1,050,727.66 dated September 21, 2015.
Electronic Fund Transfer 4080 totaling $3,052.42 dated September 21, 2015.
(24)
Motion to adjourn was made by M. Manus. Motion was seconded by K. Skoog. Motion carried.
ATTEST: s/_________________________ __
Clerk of the Board
APPROVED: s/_________________________________
Chair of the Board
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