School Sport South Coast
OFFICIALS EXPENDITURE SHEET - 2015
TERMS AND CONDITIONS FOR STAFF REIMBURSEMENTS:
1.
Prior approval from the relevant authorising officer must be given before purchases are made.
2.
Staff reimbursement is to be used for small purchases up to maximum of $100 (incl. GST).
3.
Personal Credit Cards are not be used for school purchases – no reimbursement will be given if a personal
credit card has been used.
4.
Original receipts/Tax Invoices must accompany each claim for reimbursement.
5.
Only school/ centre purchases are to appear on the receipt/invoice for reimbursement.
6.
ALL relevant documentation must be attached.
7.
Fuel discount dockets must not be removed.
8.
Goods Received area must be signed and dated by someone other than the claimant.
Staff Reimbursement Voucher
Claimant’s Name:
School/Centre:
Particulars of Claim
GST
Amount
Total
Incl. GST
Cost Centre
Certification:
I hereby certify that the information provided is true and correct.
Goods received
Program Manager approval (financial delegate)
Goods received by:
…………..………………………………………………...
Signature: ……………………………………………………..
Date:
/
…………..………………………………
/
Claimant
Claimant’s EFT Details
I certify that the above total is due and payable to me.
BSB Number: …………………………….…………………………..
Account Number: …………………………….………………………
Account Name: ………………………………………………………
Email address: ………………………………………..……………..
(for remittance advice)
Claimant’s signature:
……………………………………………………………
Date:
/
/
PLEASE FORWARD ALL DOCUMENTATION NB. RECEIPTS MUST BE ATTACHED :
Payment will be made for the above expenses upon the School Sport South Coast Office’s receipt of the correctly completed form.
Regional School Sports Office
PO BOX 2818
Southport QLD 4215
Fax : (07) 5591 2906
OR
email to admin@southcoastschoolsport.eq.edu.au