Preliminary Report for
Midwest Archives Conference
in Indianapolis – 2013
Local Arrangements Committee
Overall Planning:
Joint Meeting Information —Organization and Principle Organizers:
- The Society of Indiana Archivists (SIA) would like to partner with the
Midwest Archives Conference in hosting MAC in Indianapolis 2013. The
SIA Board has discussed this with enthusiasm at their most recent (March 4,
2011) Board meeting.
Budget—Preliminary:
**Need to Fill.
Committee Members:
- Barbara Beeker, Indiana War Memorial: babeeker@iwm.in.gov
- Shauna Borger, Purdue Libraries: shauna.borger@gmail.com
- Debra Brookhart, American Legion National Headquarters:
DBrookhart@legion.org
- Denise Buhr, Indiana University - Purdue University Fort Wayne:
buhrd@ipfw.edu
- Kelly Chatain: kchatain@yahoo.com
- Sally Childs-Helton, Butler University: schildsh@butler.edu
- Bethany Fiechter, Ball State University: bcfiechter@bsu.edu
- Stephanie Gowler, Indiana State Library: sgowler@library.in.gov
- Lisa Greer-Douglass, National Collegiate Athletic Association:
ldouglass@ncaa.org
- Christine Guyonneau, University of Indianapolis: guyonneau@uindy.edu
- Steve Haller, Indiana Historical Society: shaller@indianahistory.org
- Andrea Hughes, Children’s Museum: andreah@childrensmuseum.org
- Alan January, Indiana State Archives: ajanuary@icpr.IN.gov
- Dina Kellams, Indiana University Bloomington: dmkellam@indiana.edu
- Kiel Majewski , Candles Holocaust Museum in Terre Haute:
kiel@candlesholocaustmuseum.org
- Gregory Mobley, IUPUI Special Collections: ghmobley@iupui.edu
- Jennifer Noffze, Children’s Museum of Indianapolis:
Jenn@childrensmuseum.org
- Karen Oddi , Archdiocese of Indianapolis: koddi@archindy.org
- Connie Rendfeld, Indiana State Library: crendfeld@library.in.gov
- Stephanie Schmitz, Purdue University: sschmit@purdue.edu
- Craig Simpson, Indiana University, Bloomington: crasimps@indiana.edu
- Alison Stankrauff, Indiana University South Bend: astankra@iusb.edu
- Carol Street, Ball State University: castreet@bsu.edu
- Anne Thomason, Earlham College: thomaan@earlham.edu
- Howard Trace, American Legion National Headquarters: library@legion.org
- Susan Truax, Avon-Washington Township Public Library:
struax@tds.net; struax@avon.lib.in.us
- Michael Vetman, Indiana State Archives: mvetman@icpr.IN.gov
- Jennifer Whitlock, Indianapolis Museum of Art:
archives@imamuseum.org; jwhitlock@imamuseum.org
- Cherry Williams, Indiana University, Bloomington: chedwill@indiana.edu
- Noraleen Young, Consultant, Past to Present: noraleenyoung@sbcglobal.net
Development and Fundraising:
Local Support
Sponsors
Vendors
Hotels:
 See attendant materials in MAC 2013 Indianapolis Google Document on
hotels for full information. Hotels have been consulted and proposals
received from the following hotels:
MAC in Indianapolis 2013
Hotel Proposals
for MAC Council – April 2011
Westin Downtown:
http://www.starwoodhotels.com/westin/property/overview/index.html?prope
rtyID=1033
JW Marriott Downtown:
http://www.marriott.com/hotels/travel/indjw-jw-marriott-indianapolis/
Embassy Suites Downtown:
http://embassysuites1.hilton.com/en_US/es/hotel/INDWWES-EmbassySuites-Indianapolis-Downtown-Indiana/index.do
Sheraton Downtown:
http://www.starwoodhotels.com/sheraton/property/overview/index.html?pro
pertyID=3054
Hyatt Downtown:
http://www.indianapolis.hyatt.com/hyatt/hotels/index.jsp
University Place (at IUPUI):
http://www.universityplace.iupui.edu/
Date, City, Name Hotel – as of yet unknown – but, in Indianapolis – in April of 2013.
- It would be ideal if the hotel chosen would be downtown; possibly in
conjunction with the Indianapolis Convention Center:
http://www.icclos.com/ .
Contract Specifics:
Cost of Rooms
Food Commitment
Room Block-Preliminary
Requirements
Audiovisual
Marketing Plans:
Choose theme and create logo.
MAC Business Meeting
1. The LAC committee will make a presentation at the 2012 MAC meeting. This
presentation will include a video promoting the city (incorporating local collections
images/footage with images of the city, maybe archivists riding on Segways?).
The video could be incorporated into a PowerPoint giving more details about
Indianapolis.
2. Create Poster at the 2012 meeting to promote the 2013 meeting in Indianapolis.
3. Create announcement in the 2012 Conference program
4. Create promotional flyer/postcard with 2012 conference packet
MAC/non-MAC members
·
Blog – (Use Wordpress? http://wordpress.org/) Create a
conference blog. Starting in the fall of 2012 add information about
the conference and other local information. As conference draws
closer more details will be added.
·
MAC Website- http://www.midwestarchives.org/
will be updated with conference details as they become available
(dates, hotel, travel, workshops, tours, sessions, etc.)
·
Social media outlets-as blog and website are updated, also
send updates to Facebook and Twitter.
1. Society of Indiana Archivists’ Facbook page
http://www.facebook.com/pages/Society-of-IndianaArchivists/176339302378276
2. Midwest Archives Conference Facebook page
http://www.facebook.com/group.php?gid=9031391258
3. Society of American Archivists’ Facebook page
http://www.facebook.com/pages/Society-of-IndianaArchivists/176339302378276
4. Create a Twitter account for 2013 MAC Conference? use hash tag
#MAC2013 to track tweets.
·
Print Ads1. place ads in MAC and SIA newsletters in advance of conference.
2. place ad in SAA Outlook
3. Other Professional journals?
4. Send postcard/flyer to members
·
Email blasts- send email updates to MAC list with
conference information, as well as updates about the blog and
website.
Midwest Archives Conference Listserv (ask MAC Public Information Officer
Adriana Cuervo to post it: acuervo@illinois.edu).
Also send announcements to national archives, library, museum,
history, and records management email lists.
1. AIIM International: http://www.aiim.org/
2. American Association of Museums (AAM): http://www.aam-us.org/
3. American Association for State and Local History (AASLH):
http://www.aaslh.org/
4. American Library Association: http://www.ala.org/
5. Association for Documentary Editing (ADE) : http://etext.virginia.edu/ade/
6. Association of Records Managers and Administrators (ARMA International):
http://www.arma.org/
7. H-Net (National): LISTSERV@H-NET.MSU.EDU .
8. Museum Computer Network (MCN) : http://www.mcn.edu/
9. National Council on Public History (located in Indianapolis):
http://ncph.org/cms/
10. Oral History Association (OHA) : http://www.dickinson.edu/organizations/oha/
11. Organization of American Historians (located in Bloomington):
http://www.oah.org/
12. PRISM International (Professional Records & Information Services
Management):
http://www.prismintl.org/
13. Rare Books and Manuscripts Section, Association of College and University
Libraries,
American Library Association (RBMS/ACRL/ALA): http://www.rbms.nd.edu
14. Record Management list RECMGMT-L@lists.ufl.edu
15. Reference and User Services Association (RUSA), History Section:
http://www.ala.org/ala/mgrps/divs/rusa/index.cfm
16. Society of American Archivists Listserv: archives@forums.archivists.org
Could also send email blasts to other regional/state archives lists
and local ARMA chapters?
Indiana:
1. Allen County Genealogical Society of Indiana:
http://www.acgsi.org/contact.htm
2. Allen County-Fort Wayne Historical Society: histsociety@fwhistorycenter.com
3. Association of Indiana Museums:
http://www.indianamuseums.org/index.asp?p=1
4. Benjamin Harrison Presidential Site:
http://www.presidentbenjaminharrison.org/
5. Communiqué Online: col@indianahistory.org
6. Conner Prairie Interactive History Park: http://www.connerprairie.org/
7. Grouseland: http://www.grouseland.org/Grouseland/Home.html
8. H-Net Indiana: http://www.h-net.org/~indiana/ and/or H-INDIANA@hnet.msu.edu
9. INlibraries Digest: inlibraries@lists.in.gov
10. INCOLSA Listserv: incolsa-l@lists.incolsa.net
11. Indiana Association of Historians: http://iahwebsite.org/cms/
12. Indiana Genealogy Society: http://www.indgensoc.org/feedback.php
13. Indiana Historical Society: akerber@indianahistory.org
14. Indiana Landmarks: http://www.indianalandmarks.org/Pages/default.aspx
15. Indiana Library Federation: askus@ilfonline.org (general) and/or Amanda
Turney,
Communications: aturney@ilfonline.org
16. Indiana library staff who serve local history and genealogy patrons:
ingenlib@lists.incolsa.net
17. Indiana Public Libraries Listserv: INpublib@lists.in.gov
18. Indiana State Archives: Michael Vetman: mvetman@icpr.in.gov or Alan
January ajanuary@icpr.in.gov
19. Indiana State Library: ldo@library.in.gov
20. Indiana State Museum: museumcommunication@dnr.in.gov
21. Lincoln National Boyhood Memorial: http://www.nps.gov/libo/index.htm
22. Society of Indiana Archivists Listserv: INARCHIVISTS-L@listserv.indiana.edu
23. Society of Indiana Archivists Board Listserv: siabrdl@LISTSERV.INDIANA.EDU
Regional:
1.
2.
3.
4.
5.
6.
7.
8.
Association of St. Louis Area Archivists: http://www.stlarchivists.org/
Chicago Area Archivists: http://chicagoarchivists.org/
Cleveland Archival Roundtable: http://clevelandarchivists.wordpress.com/
Consortium of Iowa Archivists: http://iowaarchivists.wordpress.com/
H-Net Ohio (Fort Wayne is so close to Ohio): http://www.h-net.org/~ohio/.
Kansas City Area Archivists: http://www.umkc.edu/KCAA/
Kentucky Council on Archives: http://kyarchivists.org/
Michigan Archival Association: http://www.maasn.org/
9. Midwest Collaborative for Library Services (formerly INCOLSA) - (Heather
Thomas, Training Coordinator II): thomash@mcls.org . Website:
http://www.mcls.org/cms/sitem.cfm .
10. Saint Louis Area Religious Archivists:
http://archstl.org/archives/page/st-louis-area-religious-archivists-organization
11. Society of Ohio Archivists:
http://ohsweb.ohiohistory.org/soa/index.php?title=Main_Page
12. Twin Cities Archives Roundtable: http://tcartmn.org/
Also notify regional archives/library/history student programs.
1. IUPUI’s School of Library and Information Science: slisindy@iupui.edu
2. IU Bloomington’s School of Library and Information Science:
slis@indiana.edu
3. Society of American Archivists’ Directory of Archival Education:
http://www2.archivists.org/dae (Contact Individual Programs from there)
Community
Are there other groups we need to include here? Covered
many groups above (genealogists, historians, museums, etc.)
Registration:
Projected
Mechanics
Tours:
- Indiana Historical Society
- Eiteljorg Museum of American Indians and Western Art:
http://www.eiteljorg.org/
- Indianapolis Art Museum Archives
- National Collegiate Athletic Association Library and Archives:
http://www.ncaa.org/wps/portal/ncaahome?WCM_GLOBAL_CONT
EXT=/ncaa/NCAA/Library/contact_library.html
Transportation Issues:
Driving Directions – from all major directions (East, West, North, South) –
including freeways and directions once inside the city, as well as parking
information.
Link with directions to the Convention Center (can customize once we know the
venue(s) http://www.icclos.com/Maps_and_Parking/Directions/
Airport/Airlines Information – and information from airport to
hotel/conference site.
Indianapolis International Airport (IND) is 16 minutes from downtown
Indianapolis off I-70 via Exit 68.
Nonstop destinations from Indy airport:
Nonstop destinations to | from IND
Atlanta (ATL)
Baltimore (BWI)
Boston (BOS)
Cancun (CUN) *
Charlotte (CLT)
Chicago Midway (MDW)
Chicago O'Hare (ORD)
Cincinnati (CVG)
Cleveland (CLE)
Dallas/Fort Worth (DFW)
Denver (DEN)
Detroit (DTW)
Ft. Lauderdale/Hollywood
(FLL)
Ft. Myers (RSW)
Houston Intercontinental
(IAH)
Kansas City (MCI)
Las Vegas (LAS)
Los Angeles (LAX)
Memphis (MEM)
Miami (MIA)
Milwaukee (MKE)
Minneapolis (MSP)
New York (JFK)
New York La Guardia
(LGA)
New York/Newark (EWR)
Orlando (MCO)
Philadelphia (PHL)
Phoenix (PHX)
Raleigh/Durham
(RDU)
Sarasota (SRQ) *
Salt Lake City (SLC)
Tampa (TPA)
Toronto (YYZ)
Washington National (DCA)
Indianapolis airport website: http://www.indianapolisairport.com/
Ground transport from airport to downtown Indy:
Green Line Bus:


IndyGo's Green Line Downtown / Airport Express route provides nonstop service from the airport to convenient locations near major downtown
hotels and the Indiana Convention Center. Green Line service runs daily
from 5 a.m. to 9 p.m. Cost is $7 per trip.
IndyGo's Route 8 provides non-express, fixed-route service from the airport
to downtown via stops along Washington Street. Cost is $1.75 per ride.
Taxis: Minimum fare of $15 for a taxi downtown.
Shared Rides and Limos: Super Shuttle does not seem to run in Indy at this time.
Here is a list of some companies providing shuttles and service to the airport, many
are limo companies:
Aadvanced Limousine
317.716.1201
Affiliated Transportation
317.481.9999
317.484.8484
Affinity Limousine & Tours 317.870.5466
Carey Indiana
800.888.INDY (4639)
Classic Touch Limousine
317.244.4444
800.319.0082
Five Star Transportation
317.484.9880
866.585.5466
First Class Limousines
812.238.1375
Hoosier Limousine, Inc
317.248.8879
888.248.8879
King Limousine
317.487.1222
Reeves Transportation
Other Transportation:
(All of these stations are located downtown, within walking distance or a
short cab ride to many venues)
By Train:
Amtrak offers service to Indianapolis on two routes, The Hoosier State
(daily between Chicago and Indy) and The Cardinal (New York to
Chicago through Indy). The Station is located downtown, at 350 S.
Illinois Street. Tickets may be purchased online at
http://www.amtrak.com or by phone at 1-800-USA-RAIL (1-800-8727245) or TDD/TTY (1-800-523-6590). The station is open 24/7.
By Bus:
Greyhound offers direct and one-stop service between Greyhound's
Chicago hub and Milwaukee, Madison, Minneapolis, Indianapolis and
Lafayette, IN. The station is also located downtown at 350 S. Illinois
Street. The station is open 24/7. Tickets may be purchased at the station,
by phone at 1-800-231-2222, or online at http://www.greyhound.com.
Megabus offers direct service from Chicago, Cincinnati, and Columbus
as well as one-stop service from many more cities in the Midwest. The
station is located downtown at 200 E. Washington Street. Purchase
tickets online at http://us.megabus.com. For customer service questions
call toll free 1-877-GO2-MEGA (1-877-462-6342).
Public Transportation:
IndyGo bus service provides public transportation throughout
downtown Indianapolis and all of Marion County. Fares are $1.75 per
ride or $4.00 for a day pass. Exact fare is required for paying on the bus.
Tickets may be bought in person at the IndyGo Retail Center located 34.
N. Delaware. Tickets may also be purchased at least 10 days in advance
online, http://www.indygo.net/. or by phone, 317.635.3344.
Reception:
 See Attendant, 15 page Reception Venue Report. These are the
venues consulted and contacted in brief here:
- Indiana Historical Society: http://www.indianahistory.org/
* Note: The Indiana Historical Society has graciously waived the entrance fee to see the
"Indiana Experience" exhibit.
- Indiana Landmarks Center:
http://www.indianalandmarks.org/indiana_landmarks_center/Pa
ges/default.aspx .
- Children's Museum of Indianapolis: http://www.childrensmuseum.org/
- D'Amore: http://www.damoreindy.com/
- Eiteljorg Museum: http://www.eiteljorg.org/
- Indiana State Library: http://www.in.gov/library/
- Indiana State Museum: http://www.indianamuseum.org/visit/exhibit/
- Indiana War Memorial: http://www.in.gov/iwm/
- Indianapolis Marion County Public Library: http://www.imcpl.org/
- Indianapolis Museum of Art: http://www.imamuseum.org/
Restaurant Tours:
2013 MAC Local Arrangements Committee
Restaurant Committee
Casual:
Shapiro’s Delicatessen, 808 S. Meridian Street
“"Cook good, serve generously, price modestly, people will come!" Indianapolis diners
have been coming for Shapiro's Reubens since 1905. Owned and operated by the fourth
generation of immigrant Shapiro’s, the spacious kosher cafeteria still bakes its own bread
and quarters its own pickles daily. It's a massive operation; make up your mind quickly
and don't take it personally if the counter workers keep barking "next."
http://bit.ly/ggFL99
Bazbeaux Pizza, 329 Massachusetts Avenue, $$$ ($16-25)
“There are several places to get pizza by the slice downtown, but you can only get a slice
of Quattro formaggio from these jokers. Slammed at lunch, busy at dinner, Bazbeaux has
been an anchor during Mass. Ave.'s resurgence.” http://bit.ly/hzEj5i
Yats, 659 Massachusetts Avenue, $ (under $9)
“Yats cooks large quantities of a few dishes each day, and that's what you get to choose
from. The food is so good that you'll never hear anyone complain about the limited
choices - no matter what they have, you're gonna like it. Diners order at the counter. One
dish for $5.50, a half and half plate of two different dishes for $6.50 and a soda for $1
more. Served over rice with a piece of garlic-buttered bread, Yats' dishes are an
unprecedented convergence of high quality and low cost.” http://bit.ly/fTQZCq
Earth House Collective Café (Vegetarian/Vegan Option): 237 North East Street
http://www.earthhousecollective.org/cafe
Still Casual, But Upscale:
BARcelona Tapas, 201 N. Delaware Street, $$$ ($16-25)
“Indy's only Spanish restaurant is decked out the warm tones and decorative tile. The
menu is tapas-style, and the bar's focus is on wine.” http://bit.ly/fcffGf
www.barcelonatapas.com
Creation Café, 337 W. 11th Street, $$$ ($16-25)
“Creation Cafe is exactly the kind of artsy spark the Canal Walk can't seem to get enough
of. You can nosh on the patio of this renovated temple.” http://bit.ly/erV2If
Rathskeller at the Athenaeum , 401 E. Michigan Street, $$$ ($20-30)
“Designed by Bernard Vonnegut, the grandfather of Indy's most famous son, Kurt
Vonnegut, Jr., the Athenaeum is one of our city's architectural treasures. It houses one of
our city's cultural treasures; the Rathskeller, a regal hall that offers the best selection of
German bier this side of the Rhine. The bier garten opens in warm weather and crowds
flock to down super-sized draughts and bob to polka bands.” http://bit.ly/6fcs5V
MacNiven’s Restaurant and Bar, 339 Massachusetts Avenue, $$ ($9-15)
“Scotch eggs are great, and MacNiven's foldable, plate-size burger patty runneth over the
bun, but the French Dip sandwich is the star of the menu. Messy enough to be a challenge
but not so much as to be annoying, the combination of tender beef and thick, peppery
gravy will make you happy you Pict this Scottish pub.” http://bit.ly/hTCuej
India Garden, 207 N. Delaware, $$$ ($16-25)
“Long voted one of Indy's best restaurants, India Garden's sub-continental cooks offer
curried eats on the cheap during lunch hour six days a week. Made from scratch using
whole foods and spices, it's all the salad, rice pudding, sweet milk balls, flat bread and
chicken tikka massala you can eat for $7.99, offering Hoosiers a rare opportunity for
guilt-free gluttony.” http://bit.ly/eg1yC4
Urban Element, 901 N. Pennsylvania, $$ ($9-15)
“Eclectic cafe lounge where art, music and food converge.” www.urbanelementindy.com/
P.F. Chang’s (chain restaurant), 49 W. Maryland Street, $$$ ($16-25)
“Elaborate decor of slate and terra-cotta set the tone for a menu filled with ambitious and
creative contemporary Chinese cuisine.” http://bit.ly/fEy8Ty
Bar Food:
The Ball & the Biscuit, 331 Massachusetts Avenue, $$ ($16-20)
“The owners of this modern-day speakeasy wanted to create the allure of a crumbly, New
York warehouse with modern furnishings. True to form, "The Biscuit" features preProhibition-era cocktails, such as the Sazerac or Silver Gin Fizz. Bartenders also
sometimes spontaneously offer off-the-menu cocktails of their own creation, so pay close
attention to the buzz that's going around the room. http://bit.ly/hcAehQ
www.ballandbiscuit.com
Chatham Tap Pub & Restaurant, 719 Massachusetts Avenue, $$ ($9-15)
“No matter how popular soccer gets in America, it's still hard for Hoosiers to find people
who can pepper their conversations with words like "Premiership." Chatham Tap caters
to those people, adherents of "the Beautiful Game," and keeps them coming back with
beautiful sandwiches like the Gorgonzola Pear Melt, a pile of bacon, pear slices, and
gorgonzola on grilled ciabatta.” http://bit.ly/e7YOdp
Slippery Noodle Inn, 372 S. Meridian Street, $$ ($9-15)
“Troubled souls have been passing through the Noodle for 160 years - the former brothel,
inn, Underground Railroad stop and rumored Dillinger hangout is now the best-known
blues venue in this neck of the woods. Indiana's oldest bar doesn't show signs of slowing
down anytime soon.” http://bit.ly/gDz0Vn
Fancy:
St. Elmo’s, 127 S. Illinois Street, $$$$$ ($31 & up) [maybe too pricey for archivists?]
“Vintage high-end chop-house decor and atmosphere has been maintained through
subsequent renovations and expansions and this historic Indy eatery. The menu is simple
and classic; the bar is, too. The cocktail sauce is widely regarded the best in the city, and
the steaks are nothing to sniff at, either.” http://bit.ly/ej2AQF
Mesh, 725 Massachusetts Avenue, $$$$ ($26-30)
“When Mesh opened in August 2010, it did more than just fill the spot left vacant by
Scholar's Inn. It created a contemporary space that is casual enough for a quick bite with
friends, yet chic enough for an intimate date. Chef de cuisine Layton Roberts, formerly of
14 West, has created an interesting menu of well-considered comfort food that delivers
on its descriptions. The bar area boasts a consistent happy hour crowd, peaking on
Thursdays during half-priced martinis nights. But Mesh's biggest claim to fame? A $2 bar
menu available from 3 to 6 p.m. daily.” http://bit.ly/fPxF2T
Palomino, 49 W. Maryland Street, suite 189, $$$$ ($20-30)
“Palomino's occupies prized real estate in Indianapolis' culinary country. The regional
American cuisine appeals to lunchtime power brokers, but this horsey also suits night
owls in search of upscale cocktails.” http://bit.ly/hMf5Br
R bistro, 888 Massachusetts Avenue, $$$$ ($26-30)
“Exposed brick, painted plaster walls and oblique angles make R Bistro's interior as
eclectic and inventive as the creative seasonal menu. Fans of local food rejoice here
because the chef utilizes the fruits (and vegetables) of Hoosier soil.” http://bit.ly/fas4yA
Cupcake/Dessert Crawl Idea:
Flying Cupcake Bakery, 715 Massachusetts Avenue, $ ($3-5)
Could ask Duos Mobile Kitchen to park on Mass Ave that night?
Also, West Coast Tacos
Yogulatte 755 Massachusetts Avenue (frozen yogurt!!) http://yogulatte.com/