SCF BLACK SEA TALL SHIPS REGATTA 2014
ARRIVAL ARRANGEMENTS
Contents
Section 1
Introduction
Official Documents
Ship’s Envelope
Section 2
Varna
Section 3
Novorossiysk
Section 4
Sochi
Section 5
Constanta
1
SCF BLACK SEA TALL SHIPS REGATTA 2014
ARRIVAL ARRANGEMENTS
Varna – Novorossiysk – Sochi – Constanta
SECTION 1
1. INTRODUCTION
These papers are designed to give you as much information as possible to allow you to prepare for the
races and to assist you with the planning of your arrival at the race ports. Each port has provided specific
information which you will be required to follow. The Arrival Arrangements for Varna should be studied
very carefully. Further detailed information will be provided later for follow-on ports.
Because of the volume of paper that will build up as the races begin, it is strongly recommended that each
vessel appoints one officer to be responsible for the paperwork. He should advise the Captain/Master on
what affects him. He should ensure that everyone on board gets the maximum benefit from the many
invitations and arrangements that have been made for the vessels taking part.
Liaison Officers will be available in each port to come on board and assist in the interpretation of the
papers issued by that particular port.
2. OFFICIAL DOCUMENTS
In addition to these Arrival Arrangements, you are reminded that the following documents are available to
be downloaded from the Captains’ Page on our website at www.tallshipsraces.com/captainspage
2.1 Racing & Sailing Rules and Special Regulations - 2014 Edition
These are the official Rules governing the race and incorporate Special Regulations. If you have an
earlier edition, destroy it! Copies of the Rules are also available online on the Captains’ Page at
www.tallshipsraces.com/captainspage
2.2 Advance Notice
The Advance Notice was published in February this year and is to bring you information about the
plans made so far for SCF Tall Ships Regatta 2014 and associated events. This is also available online at
www.tallshipsraces.com/captainspage
2.3 Captains’ Manual
Each host port will produce a Captains’ Manual that will have full details of the arrangements in their
port. A printed copy will be issued to each ship in the previous port, but the Captains’ Manuals will be
available in advance on-line on the Captains’ Page at www.tallshipsraces.com/captainspage
2
2.4 Crew Lists
Rule 12.1 of the Racing & Sailing Rules 2014 Edition explains the requirement. Captain/Masters are
reminded that no vessel may start a Sail Training International Race until her Crew List has been
handed in to the Sail Training International Race Office.
Please remember the age rules and how they affect your vessel and no person under the age of 15 is
to be on board during a race, cruise-in-company or associated events.
The official deadlines for arrival in port are as follows, and there are penalties for being late:




Varna
Novorossiysk
Sochi
Constanta
-
1200 Hrs (local time) Wednesday 30 April
1200 Hrs (local time) Friday 9 May
1200 Hrs (local time) Wednesday 14 May
1200 Hrs (local time) Saturday 24 May
2.5 Vessel Life Saving Appliances Check List
It is essential that the Captain/Master completes the Vessel Life Saving Appliances Check List and
hands it in to the Sail Training International Mobile Race Office in Varna, Novorossiysk and Sochi
within 12 hours of the stated deadline for arrival in port as published. Failure to do so will incur a
Standard Time Penalty or lead to disqualification.
2.6
3.
Sail Training International Memorandum on Safety
RACE PENNANTS
RACE PENNANTS WILL ONLY BE ISSUED TO A VESSEL ONCE A COMPLETED CREW LIST AND
VESSEL LIFE SAVING APPLIANCES CHECK LIST ARE RECEIVED BY THE SAIL TRAINING
INTERNATIONAL RACE OFFICE AND THE VESSEL HAS PASSED ITS INSPECTION.
4. SHIP’S ENVELOPE
On arrival at Varna and Sochi, Captains/Masters are to report to the Sail Training International Race Office
and collect their ship’s envelope. Vessels that have done Race 1 and are also taking part in Race 2 must
collect a second envelope in Sochi. These envelopes will contain:
4.1 Sail Training International Sailing and Communications Instructions
This document includes information about the race start and a list of vessels taking part. An updated
communications schedule will be issued at the Captains’ Briefings in Varna which will be held at
1500hrs on Friday 2 May, in Novorossiysk at 1500hrs on Sunday 11 May and in Sochi at 1500hrs on
Saturday 17 May.
4.2 Race Declaration Forms
A Race Declaration form must be completed, signed where indicated and handed in to the Sail Training
International Race Office as soon as possible after finishing the race and arrival at Novorossiysk and
Constanta. Failure to do so will result in the vessel receiving a Standard Time Penalty or being
treated as having failed to complete the course. It is the Captain/Master’s responsibility to ensure
that the Race Declaration Form is delivered to the Sail Training International Race Office.
3
SECTION 2
VARNA
WEDNESDAY 30 APRIL – SATURDAY 3 MAY
1. POSITION
Lat. 54º 32’ N
Long. 18º 34’ E
2. CHARTS AND PUBLICATIONS
British Admiralty chart No. 2285, Approaches to Varna
3. NAVIGATION
The vessels should navigate at safe speed not higher than:
- in the roads max speed 7 knots
- within remaining areas all ships max speed 5 knots:
4. COMMUNICATION
Station / Operations
Varna Traffic Control
Service
Channel
Call Signs
16/11
Varna Traffic Control
24 hrs
Varna Pilot
24 hrs
14
Varna Pilot
Tugboats
24 hrs
14
Portflot
Tall Ships traffic control
24 hrs
74
Tall Ships Traffic
5. PROCEDURES
All vessels upon arrival should advise Varna Traffic Control (by fax +359 52 602317 or e-mail
vsltraffic_vn@bgports.bg) and Varna Pilot (e-mail vn.pilot@mail.bg) about their ETA at least 24 hours
beforehand.
The message shall be prefixed by








TALL SHIPS VESSEL
and include:
Ships’ name
Draft
Gross Tonnage
LOA
Date and Time of Expected Time of Arrival of the vessel
Requirements for Pilot and/or Tugs
Last port of call
Origin of message.
Vessels should contact Varna Traffic Control (VHF Ch.16/11) 2 hrs prior of arrival pilot’s embarking position.
Pilot will embark about 1 n. mile East of breakwater light.
However pilots will be available to all ships requesting this service.
6. PILOTS
Pilotage is compulsory for vessels above 100 GT. Pilotage is free of charge.
4
7. TUGS
Tugs will be available on request and/or according to pilot’s recommendations.
Tugs must be informed 2 hrs before arrival/departure (please, see Arrival Procedures above).
Tugs are free of charge once in and once out.
8. IMMIGRATION & CUSTOMS PROCEDURES
IMMIGRATION
Please note the following information on Immigration is applicable to vessels entering the port from a
foreign voyage outside the country. As Bulgaria is not yet in Schenghen area the rule for minimal or non
check of ships coming from EU ports is not valid. All ships are obliged to pass a border check on their first
arrival/departure to/from Bulgaria.
Case A According to Bulgarian legislation the registry documents of the vessels are checked by border
police on entry in Bulgarian territorial waters or in the ports. If the vessel is written as “Passenger/Cruise
vessel”, “Training vessel”, “Cargo vessel”, “Offshore support vessels” or other cases when the vessel has to
have a professional crew, the ships are treated in a similar way and they need to present all the documents
listed in the IMO convention. (2 crew lists with seafarers documents, 2 passenger lists, IMO general
declaration, Nil list, Last 10 ports of call list).
Case B In cases when the vessel is written as a “Pleasure craft”, “Pleasure boat”, “Pleasure yacht” or in
another way connected to pleasure or free time, when the crew has to have the necessary documents for
steering a vessel, but does not have to be professional crew, the vessel is treated as pleasure craft. The
owner or the “Captain” of the vessel has to present before the border police authorities 2 copies of the
“Control Form for Pleasure Boats” form, copies of registration and ownership documents.
Case C In cases of Military Vessels you will find the applicable rules described below.
Applicable rules for the vessels described in Case A:
Crew and trainees which are in possession of seafarers documents should be entered in Crew List as Crew
Members. Passengers, if any and other people present on board should be listed in Passengers List.
Crew members/trainees/ listed into the Crew List and holding a Seaman’s Passport/Seaman’s Book do not
need a visa, except if they are joining or leaving the vessel.
Passengers and other people on board holding international passports, listed in a passenger list should
have a visa for entering and stay in Bulgaria in their international passports in all cases different from:

They are EU country citizens (EU citizens may enter Bulgaria with passport or ID)

They are not EU citizens but are in possession of valid Schengen Visa, or valid EU Residence Permit:

They are citizens of countries in the following list:
Australia, Albania, (el. Passport), Andora, Antigua and Barbuda, Argentina, Barbados, Bahamas, Bosnia and
Hertsegovina (el. Passport), Brazil, Brunei, Vatican, Venezuela, Guatemala, El Salvador, Israel, Canada, China
(Makao), China (Hong Kong), South Korea, Costa Rica, Mauritius, FYROM, Malaysia, Mexico, Monaco,
Nicaragua, New Zealand, Panama, Paraguay, Puerto Rico, San Marino, USA, St Kitts and Nevis, Seychelles,
Singapore, Serbia, Taiwan, Uruguay, Honduras, Chili, Japan.
Those trainees (without Seafarer’s documents) and passengers, both citizens of countries different from
the above listed, need visa and should come to Bulgaria with International passport.
5
Note that it is responsibility of every individual to obtain any visa that may be necessary for the ports
visited by the ship. Also according to the Bulgarian legislation it is responsibility of the ships captain/crew
to check if the passengers listed in the passenger list have all the documents needed for the ports visited
by the ship and failure to be in possession of such documents may result in penalties for the ship’s captain
or ship owner.
Regulations governing visas are liable to change.
Availability of copies of the visa or visa number, issuing country and validity will be highly appreciated in
order to reduce the time for formalities. If there are any crew changes during ship’s stay in the port the
captain/ship owner should inform for those the border police authorities via the Agent of the vessel.
Applicable rules for the vessels described in Case B:
According to Bulgarian legislation all people present on board a pleasure craft are treated as passengers
and should fulfil the above requirements concerning passengers. This includes persons with seafarers’
documents: all persons, regardless of position on the vessel, will require a visa if not a citizen from
exempted country. The information about the vessel and the people present on it is to be written in the
“Control Form for Pleasure Boats” (details are on the Captains’ page of the Sail Training International
website and will be in the Captains’ Handbook published on the Sail Training International website in due
course). During the boarder check the border police authorities may need copies of other documents like
registration, ownership documents and other.
Applicable rules for the vessels described in Case C: Military vessels
According to the Bulgarian legislation, the corresponding Ministry of the country of origin of the ship should
apply for permission for stay in Bulgarian territorial waters and ports from the Bulgarian Ministry of
Defence. After this permission is granted the ship will be guarded by Military police representatives. The
Seafarers on board of these vessels are not subject to boarder checks but nevertheless a crew list is
presented to Boarder police authorities. Only in case of crew changes in the port, a Travel Order, with
name, number of military document, for the seafarers should be presented to Border police
representatives accompanied by list with the names and numbers of military documents of the seafarers
leaving the ship.
Please note that all ships will be cleared out by Immigration Officers for departure from Varna to
Novorossiysk.
NOTE: The ship’s captain is responsible for ensuring that all those on board his vessel have the correct
and appropriate documentation.
CUSTOMS
No luggage, goods or currency can be received from ships ashore or handed to other vessels without the
permission of the customs authorities except for loading, unloading or safety equipment.
The following are subject to bans, restrictions and specific control:
● Weapons, ammunition, explosives
● Poisonous substances or substances with strong effect
● Narcotics, intoxicating, hallucinate substances
● Protected species of animals and plants
● Artefacts of historical, archaeological and artistic value
● Excisable goods/tobacco and tobacco products, alcohol and spirits, coffee and tea, perfumery, precious
metals and precious metals ware, medicines, except for those for medical aid
● Articles for temporary import and those of considerable value are subject to obligatory declaration
6
Import regulations:
Free import to passengers and crewmembers arriving by LAND OR SEA from non-EU Member States (incl.
Canary Islands, Channel Islands and other similar territories):
Prohibited:
Products of animal origin, not originating from an EU Member State, Andorra, Liechtenstein, Norway, San
Marino or Switzerland, are not permitted to be imported into an EU Member State, with the exception of
limited amounts from Andorra, the Faeroe Isl., Greenland, Iceland and small amounts of specific products
from other countries.
For full details please see Terms & Definitions, section 5. Customs, or refer to the website of the European
Union, http://europa.eu/.
Pets:
Cats and dogs are subject to special regulations (EC) No. 998/2003 of the European Parliament and the
Council.
Currency rules
1. No restrictions if arriving from or traveling to another EU Member state.
2. If arriving directly from or traveling to a country outside the EU: amounts exceeding EUR 10,000 or more
or the equivalent in another currency (incl. banker's draft and cheques of any kind) must be declared.
The Master is obliged to deliver declaration for the Bulgarian currency he has received through the ship
agent and distributed between the crew.
Please note that the Master is totally responsible for bonded stores. Customs officers may inspect ships for
prohibited goods.
Restrictions
There are no restrictions for passing through Bulgarian waters except to follow the separation zones on
the appropriate charts.
9. BUNKERS
Tax free fuel will be provided by truck or by bunker barge. Payment on delivery. Please contact your Liaison
Officer or Agent and order bunker in advance.
10. FRESH WATER
Fresh water will be available at berths during the days of visit. Fresh water is provided free of charge, but
economy of use is requested.
11. ELECTRICITY
Electricity will be available free of charge at all quayside area.
12. WASTE
At all berths bagged dry ship’s waste will be collected between 07.00 and 09.00 hrs daily. Large containers
in berthing area will be also available. Garbage must NOT be left on the quays, pontoons or on access ways
to them. Garbage must NOT be left out overnight or after the daily collection has been made
7
13. POLLUTION
Oil pollution legislation imposes strict control over the discharge of oily mixtures and wastes. Any vessel
causing or sighting such pollution is obliged to report immediately all details to the port authorities. Your
Liaison Officer should be notified.
14. FENDERS AND GANGWAYS
Vessels are expected to provide their own fenders and means of access to the shore.
15. LIAISON OFFICERS
Your LO will meet your vessel on arrival in Varna.
Through the LO we will provide you with essential information, much of which is contained within the
Captains’ Handbook, and will keep you up-to-date with any revised or new material throughout your stay in
Varna.
16. OFFICES
Prior to your arrival, all inquiries should be directed to:
Capt.Toma M. Tomov
Host Port Chairman
cell: +359885600439
t.tomov@hotmail.com
Mrs. Sophia Stoyanova-Yordanova
Project Manager
cell: +359882414545
sophia.s_yordanova@abv.bg
Mr.Martin Penchev
Ch. Liaison Officer (CLO)
cell: +359895538795
papa.mike@abv.bg
SCF Black Sea Regatta 2014, Varna
Varna Municipality
43, Osmi Primorski Polk Blvd
17. SHIP’S MAIL
Name of vessel
Name of individual
Port of Varna
Tall Ships Regatta
1, Slaveykov Sq.
9000 Varna, Bulgaria
See PAGE 9 for list of countries not requiring visa to enter Bulgaria and list of Schengen countries
8
LIST OF PRIVILEGED COUNTRIES
1.
List of nationalities not requiring visa to enter Bulgaria:
1. ANDORRA
2. ARGENTINA
3. AUSTRALIA
4. AUSTRIA
5. BELGIUM
6. BRAZIL
7. BRUNEI
8. BULGARIA
9. CANADA
10. CHILE
11. COSTA RICA
12. CROATIA
13. CYPRUS
14. CZECH REPUBLIC
15. DENMARK
16. ESTONIA
17. FINLAND
18. FRANCE
19. GERMANY
20. GREAT BRITAIN
21. GREECE
22. GUATEMALA
23. HONDURAS
24. HONG KONG (spec. reg. of PRC)
25. HUNGARY
26. ICELAND
27. IRELAND
28. ISRAEL
29. ITALY
30. JAPAN
31. LATVIA
32. LIECHTENSTEIN
33. LITHUANIA
34. LUXEMBOURG
35. MACAU (spec. reg. of PRC)
36. MALEYSIA
37. MALTA
38. MEXICO
39. MONACO
40. NETHERLANDS
41. NEW ZEALAND
42. NICARAGUA
43. NORWAY
44. PANAMA
45. PARAGUAI
46. PORTUGAL incl. Madeira & Azores
47. ROMANIA
48. SALVADOR
49. SAN MARINO
50. SINGAPORE
51. SLOVAKIA
52. SLOVENIA
53. SOUTH KOREA
54. SPAIN incl. Canary Islands
55. SWEDEN
56. SWITZERLAND
57. URUGUAY
58. USA
59. VENEZUELA
(Warning! As per present legislation, if a visa is required, it cannot be obtained on arrival. )
2.
List of EU and Schengen countries:
1. AUSTRIA
2. BELGIUM
3. BULGARIA
4. CYPRUS
5. CZECH REP.
6. DENMARK
7. ESTONIA
8. FINLAND
9. FRANCE
10. GERMANY
11. GREECE
12. HUNGARY
13. ICELAND
14. IRELAND
15. ITALY
16. LATVIA
17. LIECHTENSTEIN
18. LITHUANIA
19. LUXEMBOURG
20. MALTA
21. NETHERLANDS
21. NORWAY
22. POLAND
23. PORTUGAL
24. ROMANIA
26. SLOVAKIA
27. SLOVENIA
28. SPAIN
29. SWEDEN
30. SWITZERLAND
31. GREAT BRITAIN
(Bolded means Schengen. It also includes Canary Islands /Spain/, Madeira & Azores /Portugal)
9
SECTION 3
NOVOROSSIYSK
FRIDAY 9 MAY – MONDAY 12 MAY
1.
CHARTS AND PUBLICATIONS
British Admiralty Nautical Charts:
2214w Black Sea including Marmara Sea and Sea of Azov
2233w Yalta to Tuapse
3311w Approaches to Novorossiysk
3316w Novorossiysk (A - Port Novorossiysk B - Neftyanaya Gavan’ Sheskharis (Oil Harbour))
International Chart Series of Head Department of Navigation and Oceanography of Russian Federation:
32172 Mys Il’i to Bukhta Vulan
32106 Anapa to Tuapse
33112 Mys Anapskiy to Mys Idokopas
35165 Approaches to Novorossiysk and Gelendzhik
35157 Port Novorossiysk
38174 Piers of Port Novorossiysk
Electronic Navigational Charts:
C-MAP by Jeppesen
EM-P003 East Mediterranean - Aegean - Black Sea
EM-P102 Black Sea and Marmara
EM-M122 Southern part of Black Sea
EM-M121Azov Sea and Eastern part of Black Sea
Publications:
Black Sea and Sea of Azov Pilot
NP 24 4th Edition 2013
Admiralty list of lights and fog signals.
Mediterranean, Black and Red seas.
NP78. Volume E. 2012/13
2. TIDE TIMES
No significant tides.
3. FREQUENCIES
Radio Communications
Service
Pilot Service
VTS
Harbour Master, Port Control
Maritime SAR Coordination Centre
VHF Channel
09
09
09, 16
16,18,19,74,79,80
Call
Novorossiysk pilot station
Novo traffic control
Novorossiysk 5
Novorossiysk MRCC
Communication between ships, Participants of Regatta and with Port Committee
77
Every vessel should always keep a radio watch on VHF channel 09 and 16 during the period of stay in port of
Novorossiysk. It is not permissible to conduct communications which have no relation to vessel traffic
management and safe navigation, using VTS and Harbour Master working channels.
10
General agent of Regatta in the port of Novorossiysk:
Port Agent Ltd.
353900, Russia, Krasnodar Region, Novorossiysk, Svobody Street, 35.
tel: +7(8617)301033
fax: +7(8617)301347
AOH: +7(9887)690158
E-mail: agency@portagent.ru
4. CALL SIGNS
See above. For communication with Port Committee use call sign “Regatta Committee”
5.
ARRIVAL PROCEDURES
Information of vessel’s approach shall be forwarded to the General Agent of Regatta (see above) for
presenting to Novorossiysk Harbour Master’s office through 48, 24 hours prior to arrival and further
updated 4 hours prior to approaching the port limits.
This preliminary information should contain following data:
- IMO Number of vessel;
- Name of vessel;
- Call sign;
- Flag of vessel;
- Name and IMO Number (if applicable) of the vessel-owner (operator);
- Basic characteristics of vessel (year of build, gross tonnage, LOA and breadth, draught fore and
draught aft);
- Number of crew members;
- Number of passengers on board;
- ETA;
- Necessary amount of required replenishment of vessel supplies;
- Necessary amount of waste liable to delivery and their name;
- Planned changes of crew members;
- Information on sanitary and epidemiological conditions on board;
- Information about any malfunctions of vessel’s equipment and other restrictions influencing safety
of navigation.
NOTE: Yachts less than 20m LOA, and any other vessel unable to transmit this information at the 48
hours/24 hours point, will have previously made arrangements with the the appointed General Ship
Agent for the Regatta in Novorossiysk for this information to be passed, before departing Varna.
When entering the VTS area, vessel should call Novo Traffic Control and transmit following data:
- IMO Number;
- Name of vessel;
- Flag of vessel;
- Maximum operating draft;
- Number of crew and passengers on board;
- Precence of vessel equipment malfunctions and other restrictions influencing safety of navigation.
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Clearance inward/outward from port of Novorossiysk of arrived vessel is carried out by the Harbour Master
following border-guard, customs, and sanitary-guarantee control. For inward/outward clearance following
documents should be presented to Harbour Master via vessel’s Liaison Officer:
-
The General Declaration (includes the data stipulated by item of B. 2.2.2 of Section 2 of the Annex
to the Convention on facilitation of the international maritime traffic);
Crew list;
Crew Certificates;
Passenger List;
Certificate of Vessel Sanitary Control / Certificate of Exemption of Vessel from Sanitary Control;
All applicable and valid vessel’s certificates.
The General Declaration will be handled by the appointed General Ship Agent for the Regatta while in
Novorossiysk. For detailed information vessels should contact with General Agent via e-mail
agency@portagent.ru.
6.
PILOTS
The pilotage is free of charge (Once in and once out of port). Pilotage is compulsory for all shipsparticipants and effected throughout 24 hours a day. If impracticable to embark a pilot the pilotage may be
carried out by leader method on mutual agreement of Shipmaster, Traffic Control and pilot. Pilot boarding
point:
Latitude: 44°37.8 N
Longitude: 37°52.1 E
Vessel should call Novorossiysk Pilot Station on VHF Channel 09 two hours before arrival at pilot boarding
point.
7. TUGS
Tug assistance available and free of charge (Once in and once out of port). Details are to be found in the
Captains’ Manual.
8. CUSTOMS
A Customs Officer may board your vessel on arrival to complete Customs control. Please contact with
General Agent of Regatta via e-mail agency@portagent.ru for detailed information about Custom clearance
procedure of your vessel.
9. IMMIGRATION
Following documents to be presented for immigration control:
- Crew list;
- Passengers list;
- Valid passport with Russian visa when necessary or Seaman’s Identification Book.
Immigration Officers will board your vessel upon berthing.
NOTE: The ship’s captain is responsible for ensuring that all those on board his vessel have the correct
and appropriate documentation.
12
10. BUNKERING
Details of bunkering are to be found in the Captains’ Manual. For bunkering in the port of Novorossiysk
vessel should inform General Agent of Regatta at least 24 hours before arrival as it is indicated in arrival
procedures above.
11. FRESH WATER
Fresh water will be available free of charge. Vessel should contact Liaison Officer for water supply. Details
are to be found in the Captains’ Manual.
12. ELECTRICITY
Electricity will be free of charge. When possible Vessel will be connected to shore power. Details are to be
found in the Captains’ Manual. Vessel should contact Liaison Officer for shore power connection. It is
strictly prohibited to connect shore power without permission by crew only.
13. WASTE
Containers for waste disposal will be placed in designated areas. Waste sorting is not required.
For gathering other waste products (e.g. sewage waters or bilge waters) ask your Liaison Officer to arrange
the relevant facility. No waste may be let out in the harbor.
14. POLLUTION
Oil Pollution legislation imposes strict prohibition over any discharge of oily mixtures. Any vessel causing or
detecting such pollution is obliged to immediately report all details to the Port Authorities. The Liaison
Officer should also be informed.
15. FENDERS & GANGWAYS
All vessels are expected to provide their own fenders and means of access to the shore.
16. EMERGENCIES
Police and ambulance will be on duty in the event area throughout The Tall Ships Races 2014 events in
Novorossiysk. All emergencies should be reported immediately on VHF Channel 09 to the Novo Traffic
Control and VHF Channel 77 to the Regatta’s Port Committee or directly to the emergency telephone
number 112.
17. SECURITY
The Port of Novorossiysk is expected normally to operate at MARSEC Level 1 during the event.
In case the level is changed, the Captains will be advertised and will take the adequate measures of security
on their board. There will be 24 hour patrolling by Police, Municipal Police and licensed Security Company
however each Captain is responsible for their ship’s security and control access to their vessel.
18. LIAISON OFFICERS
Liaison officers (LO’s) for each vessel in The Tall Ships Races – 2014 are assigned in the port of Novorossiysk.
More of that, most of them will also assist the same vessel in port of Sochi. They are all cadets of Admiral
Ushakov Maritime State University. Through the LO’s, we will provide you with essential information, much
of which is contained in the Captains’ Manual, and will keep you up-to-date with any revised or new data
throughout your stay in Novorossiysk.
19. SHIPS’ MAIL
Address for ships’ mail:
“Morskoy Vokzal”, 1 Naberezhnaya
Admirala Serebryakova str.,
Novorossiysk, 353900,
Russian Federation
13
SECTION 4
SOCHI
WEDNESDAY 14 MAY – SUNDAY 18 MAY
1. POSITION
Lat. 43° 34,8’ N
Long. 39° 43,3’ E
2.
CHARTS AND PUBLICATIONS
British Admiralty Nautical Charts:
2214w Black Sea including Marmara Sea and Sea of Azov
2233w Yalta to Tuapse
3312 Approaches to Tuapse and Sochi
International Chart Series of Head Department of Navigation and Oceanography of Russian Federation:
32106 Anapa to Tuapse
32107 Port Tuapse to mys Pitsunda
35163 Port of Sochi to Adler roads
38177 Port Sochi and approaches
38178 Adler Harbour
Electronic Navigational Charts:
C-MAP by Jeppesen
EM-P003 East Mediterranean - Aegean - Black Sea
EM-P102 Black Sea and Marmara
EM-M122 Southern part of Black Sea
EM-M121Azov Sea and Eastern part of Black Sea
Publications:
Black Sea and Sea of Azov Pilot
NP 24 4th Edition 2013
Admiralty list of lights and fog signals.
Mediterranean, Black and Red seas.
NP78. Volume E. 2012/13
3. NAVIGATION
The vessels should navigate at safe speed not higher than:
- on the road max speed 7 knots
- within remaining areas all ships max speed 5 knots
4. TIDE TIMES
No significant tides.
5. FREQUENCIES
Radio Communications
Information on the channels of very high frequency used in the sea port
Subscriber
Call sign
Channels of very high frequency
Working
Secondary
channels
channels
14
Berth renter operator
Sea port vessel control service
Sea port state inspection
Sea port state inspection in Mzymta
river estuary
Pilot
Sochi-2
Sochi-Traffic- Control
Sochi-5
Sochi-7
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14
09
17
Sochi-pilot
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Communication between shipsParticipants of Regatta and with Port Committee
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16, 74
77
Every vessel should always keep a radio watch on VHF channel 14 and 16 during the period of stay in port of
Sochi.
It is not permissible to conduct communications which have no relation to vessel traffic management and
safe navigation, using VTS and Port control working channels.
General Agent of Regatta in the port of Sochi:
Inflot-Sochi JSC
1 Voykova street, Sochi, Krasnodar region, 354000, Russia
tel: +7(862)2609672, 2609690
E-mail: inflot@sochi.com
6. CALL SIGNS
See above. For communication with Port Committee use call sign “Regatta Committee”
7. ARRIVAL PROCEDURES
Information of vessel’s approach shall be forwarded to the General Agent of Regatta (see above) for
presenting to Sochi Harbour Master’s office through 48, 24 hours prior to arrival and further updated 4
hours prior to approaching the port limits.
This preliminary information should contain following data:
- IMO Number of vessel;
- Name of vessel;
- Call sign;
- Flag of vessel;
- Name and IMO Number (if applicable) of the vessel-owner (operator);
- Basic characteristics of vessel (year of build, gross tonnage, LOA and breadth, draught fore and
draught aft);
- Number of crew members;
- Number of passengers on board;
- ETA;
- Necessary amount of required replenishment of vessel supplies;
- Necessary amount of waste liable to delivery and their name;
- Planned changes of crew members;
- Information on sanitary and epidemiological conditions on board;
- Information about any malfunctions of vessel’s equipment and other restrictions influencing safety
of navigation.
NOTE: Yachts less than 20m LOA, and any other vessel unable to transmit this information at the 48
hours/24 hours point, will have previously made arrangements with the the appointed General Ship
Agent for the Regatta in Sochi for this information to be passed, before departing Novorossiysk.
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When entering the VTS area, vessel should call Sochi Traffic Control and transmit following data to be
prefixed by TALL SHIPS VESSEL:
- IMO Number;
- Name of vessel;
- Flag of vessel;
- Maximum operating draft;
- Number of crew and passengers on board;
- Precence of vessel equipment malfunctions and other restrictions influencing safety of navigation.
Clearance inward/outward from port of Sochi of arrived vessel is carried out by the Harbour Master
following border-guard, customs, and sanitary-guarantee control. For inward/outward clearance following
documents should be presented to Harbour Master via vessel’s Liaison Officer:
-
The General Declaration (includes the data stipulated by item of B. 2.2.2 of Section 2 of the Annex
to the Convention on facilitation of the international maritime traffic);
Crew list;
Crew Certificates;
Passenger List;
Certificate of Vessel Sanitary Control / Certificate of Exemption of Vessel from Sanitary Control;
All applicable and valid vessel’s certificates.
The General Declaration will be handled by the appointed General Ship Agent for the Regatta while in Sochi. For
detailed information vessel should contact with General Agent of Regatta via e-mail inflot@sochi.com.
8. PILOTS
The pilotage is free of charge (Once in and once out of port).
Pilotage is not compulsory for sports and pleasure boats. Pilot boarding point:
Latitude: 43°32.7 N
Longitude: 39°43.0 E
9. TUGS
Tug assistance available and free of charge (Once in and once out of port). Details are to be found in the
Captains’ Manual.
10. BERTHING
The general plan for berthing appears in the Captains Handbook. Every participating vessel has a berth
designated when she arrives to Sochi. A number of order has been assigned to each berth for the purpose
of identification and control for A and some of B Classes; most B, C and D Classes berthing in order of
arrival. On the berthing plan you will find the name of your vessel marked right on the position that your
ship will be berthed.
In order to facilitate the access to the berth for most B, C and D Classes, an inflatable dinghy properly
identified (Follow me) will accompany ships from the entrance of the port to her designated berth.
All Captains and skippers are kindly requested to berth in the indicated mooring for their ships in the plan.
Any problem in relation with berths must be communicated to the Organization, through the designed
liaison officer
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11. CUSTOMS
A Customs Officer may board your vessel on arrival to complete Customs control. Please contact with
General Agent of Regatta via e-mail inflot@sochi.com for detailed information about Custom clearance
procedure of your vessel.
12. IMMIGRATION
Following documents to be presented for immigration control:
- Crew list;
- Passengers list;
- Valid passport with Russian visa when necessary or Seaman’s Identification Book.
Immigration Officers will board your vessel upon berthing.
13. BUNKERING
Details of bunkering are to be found in the Captains’ Manual. For bunkering in the port of Sochi vessel
should inform General Agent of Regatta at least 24 hours before arrival as it is indicated in arrival
procedures above.
14. FRESH WATER AND ELECTRICITY
 FRESH WATER
Fresh water will be available free of charge. Vessel should contact Liaison Officer for water supply.
Details are to be found in the Captains’ Manual.
 ELECTRICITY
Electricity will be free of charge. When possible Vessel will be connected to shore power. Details
are to be found in the Captains’ Manual. Vessel should contact Liaison Officer for shore power
connection. It is strictly prohibited to connect shore power without permission by crew only.
15. WASTE
Containers for waste disposal will be placed in designated areas. Waste sorting is not required.
For gathering other waste products (e.g. sewage waters or bilge waters) ask your Liaison Officer to arrang
the relevant facility. No waste may be let out in the harbor.
16. POLLUTION
Oil Pollution legislation imposes strict prohibition over any discharge of oily mixtures. Any vessel causing or
detecting such pollution is obliged to immediately report all details to the Port Authorities. The Liaison
Officer should also be informed.
17. FENDERS & GANGWAYS
All vessels are expected to provide their own fenders and means of access to the shore.
18. EMERGENCIES
Police and ambulance will be on duty in the event area throughout The Tall Ships Races 2014 events in
Sochi. All emergencies should be reported immediately on VHF Channel 14 to the Sochi Traffic Control and
VHF Channel 77 to the Regatta’s Port Committee or directly to the emergency telephone number 112.
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19. SECURITY
The Port of Sochi is expected normally to operate at MARSEC Level 1 during the event.
In case the level is changed, the Captains will be advertised and will take the adequate measures of security
on their board.
There will be 24 hour patrolling by Police, Municipal Police and licensed Security Company however each
Captain is responsible for their ship’s security and control access to their vessel.
20. LIAISON OFFICERS
Liaison officers (LO’s) for each vessel in The Tall Ships Races – 2014 are assigned in the port of Sochi. More
of that, most of them will also assist the same vessel in port of Novorossiysk. They are all cadets of
Novorossiysk Admiral Ushakov Maritime State University. Through the LO’s, we will provide you with
essential information, much of which is contained in the Captains’ Manual, and will keep you up-to-date
with any revised or new data throughout your stay in Sochi.
21. OFFICES
Prior to your arrival, all inquiries should be directed to:
Capt.Vyacheslav Blokhin
Harbour Master
cell: +7 988 238 79 45
map@sochi.com
Mr. Konstantin Saschenko
Project Manager
cell: +7 988 150 20 01
saschenko@morport-sochi.ru
Mr.Sergey Adonyev
General agent
cell: +7 918 914 18 24
inflot@sochi.com
SCF Black Sea Regatta 2014, Sochi
1 Voykova street
22. SHIPS’ MAIL
The address below is the official address for any mail being sent during the Regatta either to a vessel or an
individual crew member on board. When addressing mail to anyone in the fleet it is imperative that the
NAME OF THE VESSEL is clearly given in the address.
Fleet’s last full day in port: Saturday 17 May
Name of Individual
Name of Vessel
SCF Black Sea Tall Ships Regatta
Sochi Marine Club
1 Voykova street
Sochi, Krasnodar region
354000, Russia
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SECTION 5
CONSTANTA
SATURDAY 24 MAY – TUESDAY 27 MAY
1.
LOCATION AND LOCAL TIME
Latitude
44º 10' N
Longitude 28º 39' E
Local Time
UTC +2
2. CHARTS AND PUBLICATIONS
The following charts will be required:
BA 2284 – Constanta and approaches
BA 2230 - Constanta to Kefken Adasi
BA 2232 – Constanta to Yalta
BA 2282 – Plans in Romania
BA 2214 – Black Sea including Marmara Denizi & Sea of Azov
ADMIRALTY LIST OF RADIO SIGNALS:
NP 281 (1)- Maritime Radio Stations
NP 283 (1)- Safety Information Services
NP 286 (3)- Pilot Services and VTS
ADMIRALTY LIST OF LIGHTS & FOG SIGNALS:
NP 78(E)
ADMIRALTY SAILING DIRECTIONS:
NP 24 - Black Sea Pilot
3. FREQUENCIES / CALL SIGNS
Ship stations will broadcast in low power when in the inner harbour.
Station / Operations
Constanta Radio (RadionavConstanta)
Constanta Vessel
Service
Channel
VHF 16
VHF 12
MW 2182 Khz
Traffic VHF 67
VHF 16
Call Signs
Phone
YQI
Phone: + 40 241 737 102
Fax: + 40 241 737 103
Constanta VTS
Phone :+40 341 730 348, int.
251
Fax: +40 341 730 347
Mob: +40 720 300 281
Phone: +40 241697557
Pilots
VHF 14
Constanta Pilots
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+40241 602 317
Fax: +40 241697555
Mob: +40721213714
Follow me Boats / Liaison
VHF 69
Constanta Tall Ships
Phone:
Fax:
Mob: +40 723 398 505
4. ARRIVAL PROCEDURES
For any further information, when approaching call to Constanta VTS
Constanta VTS Zone contains the maritime zone limited by a sector circle of 12 nautical miles, with the centre
at Lat. 44°10'.2N, Long.028°39'.6 E (Constanta VTS office)
General procedure
Vessels are requested to establish contact Constanta VTS, 4 hours in advance of
approaching to north cardinal light buoy:
1. Must confirm their ship’s name, ETA, flag registry, LOA, máximum draft,
ship’s agent;
2. Class A, B, C & D vessels should request the service of a pilot, pilotage
service is free of charge in Constanta for this event
3. Should follow the instructions given from Constanta VTS
Class A and B
Vessels are welcome from Wednesday 22 May 2014
Class C and D
Vessels are welcome from Tuesday 23 May 2014
In Sochi Captains’ Briefing more details will be available.
5. PILOTS, TUGS AND FOLLOW ME BOATS
Pilotage is free of charge for all vessels participating in SCF Black Sea Tall Ships Regatta.
Pilots are compulsory for Class A & Class B vessels.
A tug service, if required, is free of charge, both on arrival and departure.
A preliminary request for pilots and tugs can be made at the Captains’ Briefing in Sochi.
“Follow me” boats will available for C and D classes.
6. BERTHING
The general plan for berthing appears in the Captains Handbook. Every participating vessel has a berth
designated when she arrives to Constanta. A number of order has been assigned to each berth for the purpose
of identification and control for A and B Classes; C and D Classes berthing in order of arrival. On the berthing
plan you will find the name of your vessel marked right on the position that your ship will be berthed.
In order to facilitate the access to the berth for C and D Classes, an inflatable dinghy properly identified (Follow
me) will accompany each ship from the entrance of the port to her designated berth.
All Captains and skippers are kindly requested to berth in the indicated mooring for their ships in the plan.
Any problem in relation with berths must be communicated to the Organization, through the designed liaison
officer.
Fenders & Gangways
Vessels are expected to provide their own fenders and means of access to the shore.
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7. IMMIGRATION & CUSTOMS
Romania is an EU country. Crew and passengers holding EU or Schengen passports do not require a visa.
Vessels and crews arriving from Sochi are required to complete IMO standard FAL documents mentioned
below. For all members on the Crew List who hold Seaman’s Book or Passport will be issued Shore Passes. For
those who are not on the Crew List and they do not hold EU/ Schengen passport, Visas are required to be
obtained in due time.
IMO Crew List
IMO Ship’s Stores Declaration
IMO Crew’s Effects Declaration
IMO General Declaration
IMO Yacht Declaration
Fresh Water Requisition
All the above-mentioned declarations to be completed and handed over to the liaison officer upon arrival at
Constanta
NOTE: The ship’s captain is responsible for ensuring that all those on board his vessel have the correct and
appropriate documentation.
Crew lists:
Ships calling at Constanta must forward a crew list at least 24 hours prior to arrival. The crew list must include
at least Full Name, Nationality and Passport Number
Crew lists from ships in Sochi will be collected through Sail Training International who will supply copies of the
submitted crew lists for the race to Constanta. This crew list must include Full Name, Nationality, Date of Birth,
Place of Birth, Passport Number, and details of a person to be contacted in an emergency.
8.
BUNKERING
Class A
Fuel must be refilled by bunker barge in the port, contact with Liaison Officer for
this question.
Class B, C and D
Fuel must be refilled by truck between 00.00 hrs to 06.00 hrs, contact with
Liaison Officer for this question.
9.
FRESH WATER, ELECTRICITY, WASTE & POLLUTION
Fresh water
Electricity
Waste

Water supply is free of charge, although the maximum economy in its use is
requested, in view of the restrictions in Constanta

Ships may connect hoses to the supply system existing on the pier.

In case of needing special connectors, consult the Liaison Officer.

Electricity is free of charge for Class B, C and D

Electrical terminals are available on quays and pontoons.

In case of needing special connectors, consult the Liaison Officer.

Garbage disposal is free of charge

Your solid waste will be collected upon arrival.
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
Ship’s crew are requested to place garbage in plastic or paper bags before
disposal. For waste requiring special treatment (paint, oil, chemicals etc.)
consult your Liaison Officer.

Ships to pay for black waste disposal

Oil Pollution legislation imposes strict prohibition over any discharge of oily
mixtures. Any vessel causing or sighting such pollution is obliged to
immediately report all details to the Port Authorities.

The Liaison Officer should also be informed
Pollution
10. LIAISON OFFICERS
A Liaison Officers’ Organisation has been established in order to assist you in every aspect. Shortly after your
arrival at your assigned berth, your Liaison Officer, who will attend and assist you throughout your stay in
Constanta, will visit you. They will be at your service every day and will report on board after 0800 liaison
officer briefing.
OFFICES
All details regarding addresses and telephone numbers for the following offices - STI Race Office, Janet’s Race
Office, LO HQ and Media Office - will be listed in the Captains’ Manual.
11. IMPORTANT NOTICE TO ALL SHIPS - CREW CHANGES
Crew changes will be handled free by our ship agents at no cost, all external costs like visa, hotel, airport
transfer are not included.
More information at: info@tallshipsconstanta.ro
12. SHIPS’ MAIL
The address below is the official address for any mail being sent during the Regatta either to a vessel or an
individual crew member on board. When addressing mail to anyone in the fleet it is imperative that the NAME
OF THE VESSEL is clearly given in the address.
Fleet’s last full day in port: Monday 26 May
Name of Individual
Name of Vessel
SCF Black Sea Tall Ships Regatta
CN Administratia Porturilor Maritime Constanta SA
Incinta Port Constanta
Terminalul de pasageri
900900 Constanta
Romania
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