[PROGRAM NAME]
Notice of Conduct Meeting
[date]
[student name]
[student ID]
[student email address]
Dear [name],
I have recently received information from [name source – individual or department] regarding a possible
violation of BCIT's Student Code of Conduct (non-academic) in relation to [describe incident(s) with
dates].
These allegations, if true, are contrary to Policy 5102 - Student Code of Conduct (Non-Academic),
specifically sections [list section numbers]. Please be aware that violations of the Student Code of
Conduct may result in disciplinary action.
The BCIT Student Code of Conduct may be reviewed at: http://www.bcit.ca/files/pdf/policies/5102.pdf
As a result of this report, you are required to meet with me [and named individual as appropriate] to
discuss this matter. The purpose of the discussion is to apprise you of the allegations made against you, to
receive any comment or additional information you may wish to provide regarding these allegations and
to determine what, if any, measures will be put into place to allow your continued participation in the
academic environment in a manner that is consistent with BCIT's expectations around student conduct.
To facilitate this meeting, I have scheduled the following appointment:
Date:
Time:
Location:
[Optional: If you are unable to attend this meeting as scheduled, please advise me of your availability.]
If you decline to attend this meeting, I will proceed with the information I have on file to determine
appropriate sanctions in response to this matter.
If you would like someone to join you in this meeting, please contact BCITSA Advocate, Karl Tegenfeldt
at 604.456.1161 or by email at advocate@bcitsa.ca.
Sincerely,
[name and position]
cc.: