PRASAR BHARATI
(India’s Public Service Broadcaster)
Prasar Bharati Archives, Central & North Zone,
Akashwani Bhawan, Sansad Marg
New Delhi-110001
File No. 1/50/A/PB-Archives
Dated: 27/1/2016
Hiring of a printing agency for the PB-Archives.
Prasar Bharati (BCI) through Prasar Bharati Archives invites bids on two parts basis for the hiring of a
printing agency for PB-Agency for a period of 2 years.
2.
The selected agency will be required to:
i. Print DVD/ACD digipacks, Booklets, Books, etc. Designs will be provided by PB-Archives.
ii. Show proof to the Archives officers before going for printing.
iii. The paper used should be Magnostar gloss/matt or equivalent quality as per the
specification given against each item.
3.
Firm/Agency is required to provide in their technical bid.
i.
Complete company profile along with a Photocopied duly signed copy of their latest
income tax return and tax clearance certificate thereof.
ii. Balance sheets for the last three years duly certified by CA.
iii. Details of infrastructure available in terms of equipments, manpower and also full address
of location for undertaking the work to enable us to verify the propriety of the statement.
iv. Bidder’s experience of printing with a list of clients both past and present with at least 2
samples of each Category (DVD/ACD Digipacks, booklets, etc.) A Copy of each job order
along with related invoice/bill should be attached for verification of clients and samples by
our Legal cell.
v. The agency should have an established office space with basic infrastructure of its own to
undertake printing jobs.
4.
Experience in the Field
i.
ii.
iii.
Experience of the bidder in producing high-quality printing (Samples along with
documentary evidence).
The quality of printing should meet the stipulated standards.
The agency should have the expertise and experience of having undertaken jobs of similar
nature. Details and documentary evidence of past and present Clientage will have to be
provided.
5.
The Output should meet the stipulated standards, and is liable to be rejected in case of poor
quality work.
General conditions:
i.
Payment will be made to the agency within one month of the receipt of invoice only after
the competent authority in Prasar Bharati Archives is satisfied that the required
services/jobs have been satisfactorily completed/provided by the agency.
ii.
The bidder will have be submit an Earnest Money Deposit (EMD) of Rs.20,000/- by
Demand Draft in the name of “PBBCI (Prasar Bharati Broadcasting Corporation of India),
Director T&PES, AIR, New Delhi in the envelope along with the pre-qualification bid. The
Earnest money of unsuccessful tenderers will be refunded. The Earnest Money of the
successful bidder will be refunded on submission of performance bank guarantee as
mentioned in (iii) below.
iii.
The performance Bank Guarantee (BC) of five percent of the bid amount will have to be
given to Prasar Bharati Archives at the time of signing the agreement. The bank guarantee
should be valid for a period of three years from the date of singing the agreement. In case
party terminates the contract without any valid reason, the bank guarantee shall be
forfeited and encashed by Prasar Bharati Archives. In case of unsatisfactory performance
despite advice to improve the same, PB Archives reserve the right to encash the Bank
Guarantee. The encashment will be over and above the imposition of penalty for poor
quality work in accordance with the provisions in clause 5 above of the tender conditions.
iv.
The supply is to be made within a period of 12 days from the date of placement of order
on the tenderer: In case longer delivery period is required by the tenderer the same
should be clearly specified which in any case may not be more than 20 days.
v.
The bids are to be submitted in two parts in two separate sealed envelopes:
(a)
The envelope containing Part-I of the bid will contain:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Bidders profile alongwith a Photocopied duly signed copy of their latest
income tax return and tax clearance certificate thereof.
Balance sheets for the last three years duly certified by CA.
Details of infrastructures available in terms of equipments, manpower and
also full address of location for undertaking the work to enable us to verify
the property of the statement.
Bidder’s experience of printing with a list of clients both past and present
with at least 2 samples of each category (Inlay Cards, Booklets, etc.) A copy
of PO and invoice should be attached for verification.
A demand draft of Rs.2500/- in favour of “PBBCI, Director T&PES, AIR, New
Delhi,” as processing fee which will be non-refundable.
A Demand draft of Rs.20,000/- in favour of “PBBCI, Director T&PES, AIR,
New Delhi” as Earnest Money.
Checklist duly filled up and signed.
(b)
(c)
(d)
(e)
(f)
The above envelope containing Part I of the bid will be boldly super-scribed as
“Pre-qualification bid for Printing etc” for PB Archives.
The second envelope containing Part-II of the bid will be boldly super-scribed as
“Financial bid for Printing etc” for PB-Archives.
The financial bid will contain item wise rate of each step in Printing.
Taxes & duties, if any should be indicated in separate column.
The tenderers are to quote their firm prices. No change or modification to the
offer after opening of the tender shall be permitted.
The envelopes containing quotation to be addressed to:
Dy. Director General (Archives),
Prasar Bharati Archive, Central & North Zone
Room No.1 Ground Floor,
Akashvani Bhavan
New Delhi-110001
Ph: 011-23421271, telefax-011-23421253
E-mail: doordarshanarchives@gamil.com
6.
The lowest tenderer shall be decided on the basis of the aggregate amount of all the items
by the respective tenderers. If rates of any item in the tender of the lowest tenderer is higher in
comparison to the quoted by the other tenderer then the lowest shall be asked to bring it down
nearer to the lowest quoted rate. The rates of the lowest tenderer shall be accepted and the
job/work shall be awarded from time to time during the contract period of 2 years as and when
required by Prasar Bharati Archives.
7.
All the tenders received will be considered on the basis of the following criteria:
 Quality of work done earlier.
 Experience of the bidder in the field of Printing etc.
 Quality of equipment and software used to produce the final product.
 Bidder should not be defaulter with Prasar Bharati/Doordarshan/All India Radio.
8.
The pre- qualification envelopes will be opened in the presence of the bidders or its
auhorised representative in writing. Date, time and venue for opening the pre-qualification bids
shall be intimated separately.
9.
The successful bidder will have to sign an agreement with Prasar Bharati Archives within 7 days
of receipt of acceptance of tenderer failing which the work order will stand withdrawn.
10.
PB Archives reserves the right to cancel any or all bids without assigning any reason or to
accept any bid in part or full.
11.
The tender (quotation) should be valid for a period of three months.
12.
In case of any dispute, the same will be resolved through mutual consultation failing which the
same will be referred to an Arbitrator nominated by the DG AIR Prasar Bharati. Arbitration
proceedings will be conducted under the Indian Arbitration and Conciliation Act, 1996, and law
of India and the Courts of Delhi shall have the exclusive jurisdiction. The venue for arbitration
shall be in New Delhi.
13.
PB Archives reserves the right to terminate the contract by giving 45 days notice.
14.
The tender should be submitted within 28 days from the date of publication of the Tender notice.
15.
The envelopes containing the bid should be dropped in tender box located opposite room No.
406, 4th floor, Akashwani Bhawan, Parliament Street, New Delhi.
16.
The financial bids will be opened immediately after short-listing the qualifying agencies in the
presence of the bidders or theirauthorized representative who will be intimated in due course.
Note (1):- Prasar Bharati Archives proposes to do approximated business of Rs.10,00,000/- in
one year from the date of the agreement signed with the selected bidder.
Note (2):- Please enclose the relevant documents.
Part-II: Financial bid:
Category - I
a) ACD Printing requirement
ITEM
Thickness/weight
Size in cms
2 mm imported
Board
(Please specify the
brand name of the
board)
Additional flap with paper 2 mm imported
pouch (300 gsm art card) Board
Towards above digipacks (Please specify the
brand name of the
board)
Digipack with clear
Clear transparent
transparent tray
tray good quality
13x14
(finish size)
Additional flap with
transparent clear tray
towards above digipacks
Clear transparent
tray good quality
13x14
(finish size)
Booklet 8 pages
135 GSM
11x12
Digipack with paper
pouch (300 gsm art card)
13x14
(finish size)
13x14
(finish size)
Unit rate per
1000 in 4
colours
Unit rate per
1000 in 5
colours
Booklet 12 pages
135 GSM
11x12
Booklet 16 pages
135 GSM
11x12
Booklet 20 pages
135 GSM
11x12
Booklet 24 pages
135 GSM+175 GSM
4 page
135 GSM+175 GSM
4 page
135 GSM+175 GSM
4 page
135 GSM+200 GSM
4 page
11x12
300 GSM
13x14
(finish size)
Booklet 32 pages
Booklet 48 pages
Booklet 132+4 pages
11x12
11x12
11x12
Additional charges per 4
pages towards above
booklets
Shrink packing digipacks
Paper Slip Case
Total
b).DVD printing requirements
ITEM
Thickness/weight
Size in cms
2 mm improved
Board
(Please specify the
brand name of the
board)
Additional flap with paper 2 mm improved
pouch(250 gsm art card) Board
towards above digipack
(Please specify the
brand name of the
board)
Digipack with paper
2 mm imported
pouch and clear tray (250 Board
gsm art card) to hold the (Please specify the
booklet
brand name of the
board)
Additional flap with paper 2 mm imported
pouch(250 gsm art card) Board
and clear tray towards
(Please specify the
13x19
(finish size)
Digipack with paper
pouch (250 gsm) to hold
the booklet
13x19
(finish size
26x14
(finish size)
26x14
(finish size
Unit rate per
1000 in 4
colours
Unit rate per
1000 in 5
colours
above digipack
brand name of the
board)
Booklet 8 pages
135 GSM
11x16
Booklet 12 pages
135 GSM
11x16
Booklet 16 pages
135 GSM
11x16
Booklet 20 pages
135 GSM
11x16
Booklet 24 pages
135 GSM
11x16
Booklet 48 pages
135 GSM+175 GSM
4 page cover
135 GSM+200 GSM
4 page cover
11x16
300 GSM
14x19
(finish size)
Thickness/weight
Size in cms
Booklet 132+4 pages
11x16
Additional charges per 4
pages towards above
booklets
Shrink packing digipacks
Paper Slip Case
Total
Category II.
Book –(a)
ITEM
Hard bound book in 09
2 mm Imported
inches/10 inches with UV Board (please specify
and Silver/Gold Foiling
the brand name of
the Board
Outer Paper Cover with
250 GSM matt/gloss
UV and Silver Foiling
Inner Pages
220 GSM
Total
09 Inches/10
Inches
09 Inches/10
Inches
09 Inches/10
Inches
Per Page (Unit
rate) per 500 in
4 colours
Book –(b)
ITEM
Thickness/weight
Hard bound book in 07
2 mm Imported
inches/10 inches with UV Board (please specify
and Silver/Gold Foiling
the brand name of
the Board
Outer Paper Cover with
250 GSM matt/gloss
UV and Silver Foiling
Inner Pages
220 GSM
Size in cms
Per Page (Unit
rate) per 1000 in
4 colours
07 Inches/10
Inches
07 Inches/10
Inches
07 Inches/10
Inches
Total
IMPORTANT NOTE: In case rates for all items as well as step-wise quotes are not given, bids
shall be summarily rejected.
Checklist
Part – I
Have you provided the following: 1.
2.
3.
4.
5.
6.
7.
11.
Bidder’s profile
Attested copy of Income Tax Return
Balance Sheets of last 3 years
Details of Infrastructure
List of clients past and present for whom Printing
have been produced with documentary evidence
Sample of each genre with documentary evidence like job
Order/Invoice
Demand draft of Earnest Money Deposite (EMD)
Of Rs. 20,000/Demand draft of Rs.2500/- towards processing fee which
is not refundable
Note-I: Please enclose the relevant documents
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
Part- II
Have you provided the following:Category-I (Rates for printing jobs) for
(a) ACD
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
Rate of Digipack
Rate of Booklet 8 Pages
Rate Booklet 12 Pages
Rate Booklet 16 Pages
Rate for booklet 20 pages
Rate Booklet 24 Pages
Rate Booklet 32 Pages
Rate Booklet 48 Pages
Rate Booklet 132+4 Pages
Rate for additional per 4 pages towards above booklets.
Rate for outer packing
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
(b) DVD
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
Rate of Digipack
Rate of Booklet 8 Pages
Rate Booklet 12 Pages
Rate Booklet 16 Pages
Rate for booklet of 20 pages
Rate Booklet 24 Pages
Rate Booklet 32 Pages
Rate Booklet 48 Pages
Rate Booklet 132+4 Pages
Rate for additional per 4 pages towards above booklets
Rate for outer packing
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
Rate for printing all types
YES/NO
Category-II
Books
IMPORTANT NOTE:
In case rates for all items as well as step-wise quotes are not given, bids shall
be summarily rejected.
PRASAR BHARATI
(INDIA`S PUBLIC SERVICE BROADCASTER)
PRASAR BHARATI ARCHIVES
AKASHWANI BHAWAN: SANSAD MARG
NEW DELHI
TENDER NOTICE
Tender applications are invited
from eligible firms for executing printing
jobs for DVDs/ACDs. The bids are to be
submitted in two parts in the prescribed
format within 28 days from the date of
publication of the tender notice, the details
of
which
are
posted
on
www.ddindia.gov.in.
PRASAR BHARATI
(INDIA`S PUBLIC SERVICE BROADCASTER)
PRASAR BHARATI ARCHIVES
AKASHWANI BHAWAN: SANSAD MARG
NEW DELHI
F.No.1/98/Replication/2015-16/DD Archives
Dated
/01/2016
The Director(PR),
Doordarshan,
Doordarshan Bhawan,Phase-I,
Copernicus Marg,
New Delhi – 110001.
Sub: Floating of tender inquiries for selection of agencies for mastering/replication
DVDs/ACDs and printing jobs of DVDs/ACDs.
of
Sir,
Prasar Bharati Archives proposes to float tender inquiries for sachem of agencies
for reasserting/replicating of DVDs/ACDs and for priming jobs of DVDs/ACDs.
I am are requested to kindly arrange to have an advertisement published in one each of
National Hindi” & finfish news papers as per enclosed matters.
PRASAR BHARATI
(INDIA`S PUBLIC SERVICE BROADCASTER)
PRASAR BHARATI ARCHIVES
AKASHWANI BHAWAN: SANSAD MARG
NEW DELHI
TENDER NOTICE
Tender applications are invited
from eligible firms for mastering/replication
of DVDs/ACDS.The bids are to be submitted
in two parts in the prescribed format within
28 days from the date of publication of the
tender notice, the details of which are
posted on www.ddindia.gov.in.