Off-Court Report 2013-2014
Contents
DIRECTOR’S BIT ................................................................................................................................................................... 1
TREASURER’S BIT ................................................................................................................................................................ 2
2014-2015 Budget .......................................................................................................................................................... 2
BE MATTERS........................................................................................................................................................................ 2
WEBSITE .............................................................................................................................................................................. 2
COMMUNICATION .............................................................................................................................................................. 2
COMMITTEE ........................................................................................................................................................................ 3
TOURNAMENTS .................................................................................................................................................................. 3
FINALLY ............................................................................................................................................................................... 3
DIRECTOR’S BIT
We have had a stable year.
We continue to have a very low number of Emerging members but the numbers of Raw and Developing members
have increased so that we run, mostly, to capacity. It is expected that some Developing members will be “promoted”
to Emerging for the start of next season.
Tournament results for last season have been good and we continue to see progress through from boxes to the later
stages of elimination. The players (and, perhaps, the coaches) must be doing something right!
The PC organised the Level 3 final of the Schools Games at Leisure@Cheltenham and helped with the organisation of
the Gloucestershire Restricted. Six BE circuit tournaments were run with the help of our referees and volunteers –
without that help we could not have run the tournaments and fees would have had to be increased. Despite best
efforts we have found that some players/payers did not volunteer to help at any tournaments; this is particularly
disappointing especially as the net profit from the tournaments goes to reduce everyone’ fees.
We are very lucky to have retained the current coaching team is continuing into next season.
.
TREASURER’S BIT
The first attachment (App A) is the P@L from last season. We expected a small loss this season and this duly
happened. There are no significant variances to report. There will be no change in fees for next season.
For a variety of reasons fees were not chased as assiduously as perhaps they should have been. This has resulted in
outstanding fees of nearly £2000. This has been balanced somewhat by the £750 that payers have overpaid (and
which will be carried forward to reduce their Block #1 invoices for next season). The outstanding fees are being
chased. The committee has decided that the most structured way to receive money (and guarantee its receipt) is to
request all payers to pay by standing order. It is likely that the charges for the year will be computed at the start of
the season and instalments will then cover 80% of a player’s liability over ten months; this allows for credits to reduce
the final months.
2014-2015 Budget
The budget for the coming season is the second attachment (App B). This is the fourth year running that BE has
changed its financial reporting criteria and I do not intend to change again – unless any members have
recommendations on a better presentation and analysis it is easier to use the initial P&L to present the budget based
solely on reserves and expected income and expenditure.. Once again, the budget shows a small forecast loss which I
believe we can make up with casual fees and, perhaps, other events (the auction organised by Kerry raised a nett
£500 last season).
BE MATTERS
Following Badminton’s lack of success in the Olympics and other international competition, BE has had its funding cut
and is, quite understandably, trying to address the shortfall.
The PC will continue to fund block players’ BE membership from credits and, where players are not affiliated to a
club, will effect BE membership and, if appropriate, county affiliation.
The PC has seen its BE accreditation extended so the demise of Glos*Stars has not adversely affected that.
BE are encouraging us to increase training hours and that will, we hope, be achieved by running summer sessions.
WEBSITE
The website is being updated for next season but it is only content that will change. Cameron Farwell will be taking
over website maintenance in the near future.
The website contains information that will be of use to you – and hopefully resolve your queries before you ask any
committee members!
There are now email boxes included in the website.
COMMUNICATION
We do try to give you up-to-date information as soon as possible and, sadly for any technophobes amongst you,
email is the most effective and efficient way of achieving that. For it to work it does mean that:


You need to check the website, our Facebook page and your email.
You need to respond to emails that request a response.
COMMITTEE
The resignation of the director due to ill health has been covered by all committee members starting to take an active
and proactive role and handovers are in progress. Dave will continue to prepare tournaments (about 100 hours work
each) but the running on the day will, mostly, fall to volunteers
There were enough volunteers to fill most roles (in some cases we have two people sharing) and unless anyone
objects your new committee is:
Director
VACANT
Secretary
Alastair Farwell
Events Organiser
VACANT
Marketing and Fund
Raising
Kerry Phillips
Treasurer
Frances Ackroyd
Volunteer CoOrdinator
Caroline Jones
Head Coach
Becky Pantaney
Membership
Secretary
Jan Farrington
Social Secretary
Kerry Phillips
Logistics Officer
Liam Dutson
Tournament
Organiser
Dave Woolway
Assisted by
Janet Farrington
TOURNAMENTS
Once again the PC has an extensive tournament programme with one Senior Silver, three Senior Bronzes, two Junior
Golds (U13 and U15) and three Junior Bronzes (U13, U15 and U17). We will bid for the School Games.
The venue for all the above tournaments will be Leisure@Cheltenham.
Once again the PC has an extensive tournament programme with one Senior Silver, three Senior Bronzes, two Junior
Golds (U13 and U15) and three Junior Bronzes (U13, U15 and U17). For the second year running we have been
awarded the School Games Regional Final.
The venue for all the above tournaments will be Leisure@Cheltenham which we are pleased to refer to as our
tournament home.
A tournament committee has been set up and includes, amongst others, the three referees and your Volunteer CoOrdinator. There is a desperate need for referees as the three we have will be doing six tournaments between them –
for the assistant referee slot in Junior Golds we can accept a senior player (probably someone from the Emerging
Group) but it is an all-day commitment. We have been somewhat blessed with the number of volunteers for
(especially) our late season tournaments – Caroline will be outlining how we ensure adequate staffing in the coming
season and that the volunteer workload is equitably distributed.
All our BE Circuit tournaments have been published (links on the web site later) and all offer on-line entry.
The website contains information that will be of use to you – and hopefully resolve your queries before you ask me!
FINALLY
Thank you all for your support over last season. We hope that we are providing both players and payers with a valuefor-money offering – and are always open to your suggestions and help.