Design Awareness Programme
Design Awareness Programme Expense/Workshop Structure Sheet (For
Cluster-Association Level Activity)
Workshop Days
Organizer’s Contribution
Scheme Contribution
Total budget
Workshop Days
Designers’ fee
Honorarium. of Guest Speakers**
Documentation (Programme Report in
Hardcopy)**
Travelling and Lodging**
Workshop Expenses
(Venue, Food, Equipments, Stationery &
Printing, Photography and Other)**
Number of MSME Units Visit
Number of visits for NAS
Design Awareness Programme Pay Band Chart
BAND 1
BAND 2
BAND 3
BAND 4
BAND 5
1 Day
2 Day
3 Day
4 Day
5 Day
25,000
40,000
60,000
80,000
1,00,000
75,000
1,20,000 1,80,000 2,40,000 3,00,000
1,00,000 1,60,000 2,40,000 3,20,000 4,00,000
Design Expert/s Programme Expenses Sheet
1 Day
2 Day
3 Day
4 Day
5 Day
56,000
72,000
93,000
1,14,000 1,30,000
4,000
8,000
12,000
16,000
20,000
5,000
5,000
5,000
15,000
5,000
25,000
5,000
35,000
5,000
45,000
To be incurred by Cluster Association
30,000
60,000
1,05,000
1,50,000
2,00,000
5--6
5--6
6--7
6--7
10--12
10--12
12--15
12--15
15-20
15-20
** As per actual on based on original bills and vouchers produced
Submission of Necessary Bills & Documents for Reimbursement
(DAP)
(All payments request should be as per the agreement.)
Documents Check List:
• Invoice from designer* (To be raised on Association as per agreement)
• Receipt By Designer*
• Request Letter for releasing 75% from Association*.
• Travel, documentation & workshop, material, expenses are reimbursed
on actual basis only on providing all supporting bills and receipts.
• Reimbursement process will take minimum 10 working days, after
submission of all required documents
• Voucher not admissible for expenditure like travel, purchase – Bills
required
• Second installment is to be paid after receipt of Need Assessment survey
report.
• Final payment is to be released after receipt of Workshop report.
• Vouchers permissible only petty expenses up to 5% of the total
Workshop Budget.
• Voucher should contain all information like purpose, amount, date,
Signature of both parties.
• Follow attached as a checklist for reimbursement.
• TDS Declaration- to be submitted by Association on their letter head.
**
*see the format
Design Awareness Programme Reimbursement Format/Checklist
Associate Name
Date
Day
Zone
Sr. No
Venue
Date of Receipt
Particular
Bill/ Voucher Amount
Budgeted
No
Amount
Claim
Amt
1
Amt
Passed Amount Remark
Amt
Seminar Venue Expenditure
I
Venue Hiring Charge
II
Electrical, furniture,
LCD Projector.
III
Food Expenditure
Sub Total (A)
2
0
1,50,000
Honorarium to Expert, Designer
1,30,000
I
Honorarium Designer
20,000
II
Conveyance
45,000
Travelling/Lodging
III
Documentation
Sub Total (B)
3
5,000
-
2,00,000
Consumable Material
I
Banner for the Seminar
II
Printouts, workbooks,
Stationary Exp.
Others
Internet
III
Photography
Sub Total (C)
4
-
50,000
Advance payment made (if any)
Grand Total (A+B+C)
-
4,00,000
Seminar Report received: Yes/No
Prepared By
Forwarded in Finance & Accounts Department
Date
Checked By
Authorised By
-
Proforma of Requesting Letter
(Note: To be submitted by Association‘s on Letter Head.)
Date:
To,
Project Head,
Design Clinic Scheme for MSME’s,
NID, Paldi,
Ahmedabad
Ref: _____________________________ (Name of the cluster, city, state), Band- __
Sub: Please release First/Second/Third/Fourth installment of 75% of 25%
approved budget of NAS & Design Clinic Workshop.
Dear Sir,
We
have
paid
advance/
first/Second/Third/Fourth
____________________________
(Designer
name)
as
a
Rs.___________________. (Receipt attached),
installment
to
designer
fees
Kindly arrange reimbursement of 75% Rs._________________ as per the agreement.
Thanking you,
Yours Faithfully
(Signature and seal of association)
Proforma of Requesting Letter
(Note: To be submitted by Association‘s on Letter Head.)
Date:
To,
Project Head,
Design Clinic Scheme for MSME’s,
NID, Paldi,
Ahmedabad.
Ref: __________________________ (Name of the cluster, city, state), Band- __
Sub: Please release to reimburse of 75% approved budget of NAS & Design
Clinic Workshop.
Dear Sir,
We have successfully completed the Design Awareness Programme. Find the
expenditure statement along with supporting documents, NAS and Workshop report
herewith.
Kindly arrange reimbursement of 75% Rs._________________ as per the agreement.
Thanking you,
Yours Faithfully
(Signature and seal of association)
Proforma of Acknowledgment Letter
(Note: To be submitted by Designer on Letter Head)
Date:
To,
Project Head,
Design Clinic Scheme for MSME’s,
NID, Paldi,
Ahmedabad
Ref: ______________________ (Name of the cluster, city, state), Band- __
Sub: Receipt of advance/ first/Second/Third/ Fourth installment Received
Rs. _____________ from __________ (Association name).
We have received First/Second/Third/Fourth installment from _____________ (Association
name) of Rs.___________________ of the approved Designers fees.
Thanking you,
Yours Faithfully
(Signature and seal)
Sample Invoice
INVOICE
DATE:
Name (Designer)
Address
TO
(Name of the Association)
(Address)
QTY
DESCRIPTION
SUB TOTAL
TOTAL
Design Clinic Workshop
1
For Need Assessment Survey &
Design Clinic Workshop (BAND -__)
Amount: Rs. ________/-
Rs.______/-
TOTAL
______ (Name)
______ (Designer Expertise) Contact detail
Rs._____/-
Rs.______/-
TDS Liability
As per the agreement the Principal Applicant and Co-applicant agrees to work
in tandem to realize the deliverables of Design clinic workshop. The Coapplicant will raise the consultancy fees bill on Principal Applicant and NID will
reimburse the 75% of the same as a grant directly to co-applicant on request
from Principal Applicant after the payment of 25 % by him to Co-applicant. In
this situation the TDS liability arises. In this situation the TDS liability arises.
Association can select one of the option mentions below and claim for
reimbursement.
Option 1
The Principal applicant should deduct TDS on full amount of consultancy fees
bill raised by Co- Applicant and produce evidence of total TDS deduction to
NID, then only NID will make balance 75% payment on behalf of Principal
Applicant to Co-Applicant directly as disbursement of Grant. NID is only
disbursing grant for project realization under Design Clinic Scheme.
Option 2
Association can pay the full amount of the designer's fees to the designer
payment and NID will reimburse 75% to the association at the earliest. In this
case no documents for deduction required by us as we are reimbursing as a
grant.
Proforma of Declaration of TDS liability
(Note: To be submitted by Association on their Letter Head.)
Date:
We hereby certify that we have deducted full TDS on Designer’ fee bill raised by the
Designer on us. Even the TDS deducted will cover the 75 % portion which will be paid by NID
directly (as a grant) on our behalf. It is our responsibility to deduct Applicable tax on whole
amount and timely deposit with Government and also all other formalities necessary i.e.
filing TDS returns and issuance of TDS certificates to the Co- Applicant.
Association Name.
(Signature and seal)