ADMINISTRATIVE CIRCULAR
48th Energy Working Group Meeting
Port Moresby, National Capital District, Papua New Guinea
17-22 November, 2014
48th Energy Working Group (EWG) Meeting
1. INTRODUCTION
The Independent State of Papua New Guinea and its people welcomes all APEC member economies
and participants to the 48th Energy Working Group Meeting to be held in Port Moresby, at the Gateway
Hotel from the 17-22 November 2014.
The Papua New Guinea APEC Team on the Energy Working Group is tasked to commence all
preparations towards hosting this meeting and ensuring that all delegates are provided with the relevant
programs and activities that will fulfill the purpose of this meeting whist enjoying their stay with us here
in Port Moresby.
This Administrative Circular provides information and details on the administrative arrangements of the
meeting including logistics and other necessary requirements that officials will require for the
attendance of the meeting.
Amendments to the circular if any will be conveyed to the participants through emails, information booth
at the meeting venue and also distributed during the meetings.
The Papua New Guinea Organizing Committee wishes all participants a pleasant and enjoyable stay
during their visit to our country during the upcoming 48th Energy Working Group.
2
MEETING VENUE AND DATES
Gateway Hotel
Corner Jacksons Parade
Port Moresby 121, Papua New Guinea
2. AGENDA
The meeting agenda will be attached when it is available
3. DOCUMENTS REPRODUCTION AND DISTRIBUTION
Meeting Papers or all documents must be submitted in soft (electronic) 10 days before the
conference or November 07th, 2014. In case of late submission of documents, please note that the
organizers cannot guarantee for timely processing of these materials.
4. CONTACT DETAILS
Meeting Registration and Submission of Meeting Papers:
Submission of all Meeting Papers
1.
Mr. Vore Vere
Acting Deputy Secretary
Energy Wing
Department of Petroleum & Energy
Email: vorevere@gmail.com or
Vore_veve@datec.net.pg
2. Mr. Alu Alu
Acting Manager
Electricity Management Committee
Secretariat
Department of Petroleum & Energy
Email: aluaboe@gmail.com
Registration of Delegation
1. Mr. Robin Suang
PNG APEC Secretariat
Department of Prime Minister & NEC
Email: robinsuang@gmail.com
2.Ms Julie Wapo
PNG APEC Secretariat
Department of Prime Minister & NEC
Email: juliewapo22@gmail.com
3. Ms Karen Alozie,
Energy Working Group Secretariat
Email: Karen.Alozie@hq.doe.gov
4. Mr Jonghan Park
Email: pjh14@apec.org
5. Ms Norila Mohd Ali
Email: nma@apec.org
Submission of all meeting papers or documents must be submitted to the above personnel on the left
column in soft (electronic) copies 10 days before the conference or November 07 th, 2014. In case of
late submission of documents, please note that the organizers cannot guarantee timely processing of
these materials. In particular, all documents requiring decision by the group or “for consideration” must
be submitted for circulation prior to this deadline in order to allow the delegations’ review in advance of
the meeting. Documents should be accompanied by the attached Document Reproduction Request
Form (DRRF)
5. ACCOMMODATION
Participants are advised to stay at the following hotels:
A. Grand Papua Hotel
Mary Street
P.O Box 2093, Port Moresby,
NCD, Papua New Guinea
Phone
: +675 327 8135
Fax
: +675 320 2223
Email
: reservations@grandpapuahotel.com.pg
Website
: www.grandpapuahotel.com.pg
Room Rates
: Premier King
K828
Executive King
K920
B. Crowne Plaza
Cnr Hunter & Douglas Street, Port Moresby,
Phone
: +675 309 3000
Fax
: +675 309 3500
Email
: reservations@crowneplazaportmoresby.com.pg
Website
: www.crowneplaza.com/Port Moresby
Room Rates
: Superior Queen Room
K650+10%VAT per night
Executive King Room (Executive Benefits) K750+10%VAT per night
C. Ela Beach Resort
Ela Beach Road, Port Moresby
Phone
: +675 321 2100
Fax
: +675 321 2434
Email
: elabeach@coralseahotels.com.pg
Website
: www.coralseahotels.com.pg/index.php/locations/ela-beach-hotel
Room Rates
: Premier
K690
Premier Suite
K810
D. Gateway Hotel,
Corner Jacksons Parade, Port Moresby
Phone
: +675 3278100
Fax
:+675 3254585
Email
: gateway@coralseahotels.com.pg
Website
: http://www.booking.com/hotel/pg/gateway
Room Rates
: PQS
K690
Executive
K810
NOTE: Participants are able to book rooms directly on the websites given above. Breakfast is
inclusive with accommodation rates at all the accredited hotels
6. MEETING VENUE FACILITIES
The information desks are located in front of the meeting room at the Crowne Plaza, Ela Beach,
Gateway and Grand Papua and open from 08.00 to 18.00 on 17-22 November 2014. The
information desk personnel are available to provide general meeting information, also general
inquiries regarding visitors to Port Moresby information and guidebooks are also available upon
request.
7.
IMMIGRATION AND VISA REQUIREMENTS

All participants entering Papua New Guinea are required to possess a passport valid for
six months or more from the date of arrival and a return airline ticket. APEC delegates that
have APEC issued Cards can use for entry. Delegates are required to apply for visas at
the Papua New Guinea Mission in their economy or go to a third country where the PNG
Mission is located to obtain your visa.

All participants are required to provide a copy of their Passport Bio Page Data and
passport size photo and a completed Business Visa application form. Use the Immigration
website: www.immigration.gov.pg to upload application forms. Uplift letters will be issued
to participants by the PNG Immigration Services which will be forwarded to the
participants. Ensure that uplift letter is in their possession during travel. Economies that
do not have Papua New Guinea Missions will be issued Business Visa on arrival,
therefore needs to be in possession of the uplift letter that will be presented to the airlines
for uplift.

The Visa Category recommended for participants to apply for, is the Business Visa which
is K500 for Single Entry and K1000 for multiple Entries for Private Passport holders.
Holders of Official Passports are exempted from paying visa fees.

Visa on Arrival Facility (VOA)
The following Economies are eligible for Visa on arrival.










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Canada
Chile
Hong Kong
Indonesia
Malaysia
Mexico
New Zealand
Peru
Singapore
Taiwan
Thailand
United States
Note: For the 48th Energy Working Group meeting, Business Visa’s will be issued on arrival. Log onto
the Immigration Website for Visa Application forms and more information: www.immigration.gov.pg
8.
9.
10.
TRANSPORTATION

Airport transfer to and from the hotel will be provided by the Host. For the convenience
of airport pick-up, information of arrival and departure date, flight number, and number
of participants are required to state clearly on the registration form. There are also
Courtesy shuttle Buses available from the designated hotels free of charge to and from
hotels. We do not encourage participants to catch a taxi to the hotels but use only the
recommended transport means.

Shuttle Buses will be provided for the four accredited Hotels for delegates to go to and
from the meeting venue from the 17th- 22nd November.
DRESS ATTIRE
The dress code for meeting will be tropical formal (No tie).
ECONOMIC INFORMATION
10.1 Port Moresby
Port Moresby is the capital city of Papua New Guinea (PNG). It is located on the
shores of the Gulf of Papua, on the south-eastern coast of the Papuan Peninsula of the
island of New Guinea, which made it a prime objective for conquest by the Imperial
Japanese forces during 1942–43 in World War II, as a staging point and air base to cut
off Australia from Southeast Asia and the Americas.
As of 2009 it has a population of 307,643, giving it an annual growth rate of 2.1% over
a nine-year period. The place where the city was founded has been inhabited by
the Motu-Koitabu people for centuries. The first European to see it was Captain John
Moresby in 1873. It was named in honour of his father, Admiral Sir Fairfax Moresby.
Although Port Moresby is surrounded by Central Province, of which it is also the
capital, it is not part of that province, but forms the National Capital District.
10.2
10.3
Currency and Banking Services
The PNG Kina (k) is currently valued at about US$1.00 equals K2.43. There are
currency exchange facilities available at the airport and the commercials bank.
Delegates should do money change at the Airport as there are no currency exchange
services available at the hotels.
Banking Services include Bank South Pacific, the national Bank of PNG, ANZ and
Westpac being the major banks available. Western Money Transfer and telegraphic
transfers are available
Climate
Port Moresby, the host city is relatively warm, with the temperature range hovering
between 32 degrees Celsius and temperature falls to 23 degrees Celsius in the
evening. Port Moresby differs from most of PNG in that it is located in a ‘rain shadow’
and is consequently much less humid. There are two main seasons in Port Moresby:
wet and dry. The wet season is between December and April with February being the
wettest month. The dry season starts roughly from April to October or November.
10.4
Electricity Supply
Papua New Guinea’s power supply is 240 volts, 50Hz 1, 3 phases, 2, 4 wires. The
Australian three-prong plugs are the most common.
10.5
Postal Service
Postal services could be obtained through post offices across Port Moresby. Other
international postal and courier services, Fedax, DHL,TNT etc are available.
10.6
Time
Papua New Guinea has one time zone, which is the same as Australian Eastern
Standard Time. 10 hours ahead of UTC/GMT
10.7
Communications
Internet access through hi-speed Wi-Fi is available at the accredited hotels free of
charge for delegates to use. However, check with the hotels for the internet cable
connections if costs are associated with usage.
10.8
Tourism
Information on Port Moresby tourism could be easily found over the internet. However,
it is recommended to access the official PNG Tourism Authority website:
www.pngtourism.org.pgwhere you can be able to find a lot of useful information about
Port Moresby.
10.9
Getting around Port Moresby
Port Moresby is a small place of which public transportation of Buses and taxi’s are
available. Most taxis do not have taxi meters therefore charges can be higher.
10.10
Language
The official languages in PNG, English and Tokpisin, although there are more than 800
different indigenous languages spoken throughout the country. Tokpisin is a creole
language spoken throughout Papua New Guinea. It is the most widely used language
in that country.Tok Pisin (mixture of German, Malay, Portugese and English) is the
most popular in most hotels, restaurants, and many shops in and around Port
Moresby. Because of tok pisin, many Papua New Guineans are able to understand
English when spoken to.
10.11
Other Expenses
All expenses including hotel accommodation, meals not stated in the program, and
incidental charges will be covered by the delegate, who will also be responsible for any
no-show or cancellation charges.
11.
Registration of Delegates
The Registration of all delegation and invited guests to the meeting is done online
through the Website www.apecpng.org. Go to the registration page, complete
registration and send. There will be registration done onsite for those who are unable
to register online.
12.
Site Visit
There is a site Visit for Delegates to the Liquefied Natural Gas Plant and Nappa Nappa
Refinery scheduled for the 20th November 2018. This is to be confirmed.
13. Airport
Jacksons International Airport in Port Moresby is currently undergoing renovations, and
therefore we apologize for any inconvenience caused during your arrival and departure
Annex A
REGISTRATION FORM
48TH ENERGY WORKING GROUP MEETING
PORT MORESBY, NATIONAL CAPITAL DISTRICT, PAPUA NEW GUINEA
Member Economy:
Scan and attach a Passport
Size Photo
Participating as:

Self-funded

Title
APEC-funded
□ Mr.
□ Mrs.
□ Ms.
First name
Last name
Passport No:
Organization
Position
Contact Information
Address:
Mobile:
Email:
Hotel Reservation
Hotel name :
o Grand Papua Hotel
o Crowne Plaza Hotel
o Ela Beach Resort
o Gateway Hotel
Reservation Code:
Room Type
Flight Information
1. Arrival at Jacksons International Airport, Port Moresby,
National Capital District
Date:
Time:
Flight No.
2. Departure at Jacksons International Airport, Port Moresby,
National Capital District
Date:
Time:
Flight No.
Note:
Please return this form by email to Mr. Robin Suang robinsuang@gmail.com no later
than 05th November , 2014.