FAX 810-231-4295
PHONE 810-231-1000
P.O. Box 157
10405 Merrill Road
Hamburg, Michigan 48139
Hamburg Township
Per Diem Recording Secretary
Hamburg Township is seeking a Recording Secretary to attend meetings and transcribe minutes for
Boards/Committees such as the Planning Commission, Zoning Board of Appeals and the Portage Base
Sewer Authority. Meetings are held at the Township Offices at 10405 Merrill Road, Whitmore Lake, MI.
Compensation for the position is paid on a per meeting basis, $100 flat rate for regular meetings and
$75 flat rate for special meetings. This position may also be requested to cover other meetings, should
the regular Recording Secretary for that Board/Committee be unable to perform their duty, due to an
absence or scheduled time off. Most meetings are held in the evenings, however, availability during the
day may be required for special meetings.
Duties/Responsibilities
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Attend regular meetings for Planning Commission (3 rd Wednesday of the Month, 7 p.m.),
Zoning Board of Appeals (2nd Wednesday of the Month, 7 p.m.) and back-up for Portage Base
Water & Sewer Authority (3rd Monday of every other month, 7 p.m.).
Attend Special Meetings as necessary, for Planning Commission, Zoning Board of Appeals and
Portage Base Water & Sewer Authority (scheduled on an as needed basis).
Transcribe minutes from notes taken and/or tape of the meeting, for all attended meetings, and
provide draft minutes to the Clerk’s Office within 7 days of the meeting date.
Provide “back-up” to any other Board/Committee that requires assistance with their minutes,
should the regularly scheduled Recording Secretary be unavailable.
Minimum Requirements
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High School diploma or GED, bachelor’s degree in related field preferred.
Minimum of one year experience in transcribing minutes. Examples of work must be submitted
with resume.
Possess a valid Michigan Driver’s License.
Able to establish and maintain effective working relationships.
Proficient in the use of Microsoft Word and supporting technology.
To apply, send a letter of interest, resume and application by November 7, 2014 via e-mail to:
jneilson@hamburg.mi.us or by mail: Jim Neilson, Hamburg Township Clerk, P.O. Box 157, Hamburg,
MI 48139-0157.
Download Application at:
http://www.hamburg.mi.us/clerk/pdfs/employment_application_form.pdf
Hamburg Township is an Equal Opportunity Employer
www.hamburg.mi.us
Opening Date: July 15, 2015
Closing Date: Applications accepted until position is filled