Meeting Number: 2015-10
Meeting Name: October 2015 Board
Meeting
Scribe: Susan Steinberg
Location: Virtual
Date: October 16, 2015
Time 12-1p
:
Dial-in Number:
Meeting ID:
(888) 337-0215
7353322
Attendees (Status (S): x present; – absent; * substitute; v visitor
S Name S Name x
President
Christopher Deal, PMP x
Vice President of Programs
Scott Field x x
First Vice President
Lionel Jagnanan , PMP
Vice President of Finance
Stephen Schuster
Vice President of Professional
Development x
Special Projects/Founder
A.
J. Collier x
Vice President of Membership
Tom Nutbrown
VP Communications
Chapter Advisor
Walter Viali
Michael Henry – Director
Professional Development
Item
No.
1.
Responsible
All
Subject
September meeting minutes---
Approved
S Name x
Past President
Dennis Sherman, PMP x
Director of Administration
Susan Steinberg
Volunteer – S@S Travel
Sherry Austin
Volunteer – Web Page Development
Edmond Puckett x
Director of Communications
Daniel de la Garza
Last Revision 03/04/2015 Rev. Page 1 of 7

Item
No.
2.
Responsible Subject
Chapter objectives:

Chapter Vision – o Strategic Growth with emphasis on student membership o
Develop a pipeline of chapter volunteers through board engagement o Board members actively supporting each other to reach our goals o Total Membership by end of year to 500- student membership is key o Not meet goal in 2015

Strategic meeting planned for future

Presidents Call - LIM o 2016 Region 6, New Orleans, LA Feb. 26-28 – PMICLG attendance? o
2016 LIM San Diego o Any special PMI-CLG Milestones we would like to recognize, i.e. 15 years of PMI-CLG in 2016. Do we want to do any special celebration? o
2015 PMI LIM, Orlando, FL Oct. 8-10

Region 6 Pre-Meeting Wed. Oct. 7 th 1–5p
Pushed Seminar at Sea
2015 LIM-Top ideas
Energizing.
Other Chapters survey meeting attendees before meeting ends.
Value of strategic planning
Kevin Martin document…..on planning
Boards - every VP had one director under them to help with work load. VP work on strategic vision.
 Tom…needs a director to help with presentations for new members.

Add as action item
Chapters had book club. Read PM book and meet and talk about it.
CRS –chapter report system
Growing pains
Sessions: strategic approach to revenue increase policy governance
Control documents- reference documents on expenditures, auditable for 501 3 C compliance. Made this decision for this reason.
President Action Items:

Chapter of the Year Application due 3/31/16 o Prepare for next year

Resubmit Chapter by-laws -
Last Revision 03/04/2015 Rev. Page 2 of 7

Item
No. Responsible
3.
Vice President of
Finance
Report
4.
5
. Professional
Development
Report
Subject
Chapter Financial Status:
See Attachment…
Mistake…numbers in lower right (+ and -) are reversed.
$38,000 assets
Analyzing bank accounts from 2014 and forward. Where money comes from and where it goes. To devise budget.
LIM

Class on financial maturity model. PMICLG is a level I or II. Ambiguity in accounting for reporting. Include in strategic planning. Meeting Attendance depletes bank accounts.

Understanding $ responsibility. Get directors to do operations work. Board does more strategic planning.

Academic outreach programs
Met with members of incoming PMI Houston board. Programs officer…plan to share programming.
PMICLG become PMI Houston sister chapter?
Current Activities / Plans:

Current objectives: To continue to support PMI members request for PMI educational information and certification classes.

Continue to reach out to companies and individuals providing information about
PMI and the PMI CLG chapter.

Education Special Projects:

Chapter 6 region meeting highlights o Develop volunteers o Retain members and volunteers o Modern Media…what works and what does not o
Strategic planning- see chapter members to support activities o Increase # of directors o PMI triangle o Present PMICLG to Jacobs with Michael Henry o
Dec 1 – new CRR program o Present at chapter meeting….new CRR plan to generate more interest in
PMI. How to get CEU for each domain. o PMI global provided presentations o
Get sponsors for chapters

Last Revision 03/04/2015 Rev. Page 3 of 7

Item
No. Responsible
5.
Vice President of
Programs
Report
Subject
Monthly Program Plans:

Venue – La Hacienda through 2015.

22 October - (Project Review) Walter Viali Normandy D Day

03 December - Elena Hill…..Family Oriented topics

January 2016-: 15-20 minutes: 15 year anniversary? Awards. Pathforward.

Talk: Strategic plan and ways to engage
Action: Every board member have 2 proposals for celebration. For next meeting.

PDU Reporting Changes – 15 minutes per meeting over next several months.

SAS and Golf Tournament
Next Board meeting Nov. 12, 2015. 11 am – 12 noon
Last Revision 03/04/2015 Rev. Page 4 of 7

Item
No. Responsible
6.
Vice President of
Membership
Report
Subject
Membership Status:

Guest Pass Program: o
Time to launch with location confirmed, only 2 meetings left this year. o
Walter Viali confirmed? Website update. o Do we want a coupon code for registering guests for meeting. (pre-register at no cost)? o Send latest Trifold for newest meeting? o
Email blast to local PMI members who are not members of PMICLG.
Coordinate with AJ who has previously emailed this group. o Reimbursed up to 20 new members this year. Need to get 30 to meeting.
Invite 50-60 to meeting. Guest pass not valid for any non-chapter member show expires within 60 days. o When nonmember joins chapter will be reimbursed by PMI Global up to
$500. o Cost to PMICLG….$20 X 30….outlay $1000 to 1200. 30 people = $600; 15 people X $20 =300. o Our cost to La Hacienda……17$ per person. o
Motion to approve $300 for guest pass program at October 2016 meeting.
Chris second. Approved. o Invitation only. Give code to register on website for free. Must sign up on website.
Last Revision 03/04/2015 Rev. Page 5 of 7

Item
No. Responsible
7.
VP
Communications
Report
Subject

Communications Activities:

October Web Page Status

Hits

Updates

Help
8.
Past President
Report

Mass Communications

Issued during the month

Planned for next month
 Area’s requiring support

Survey on September meeting

Meeting announcement 10/16/15.

Registration opened. Posted Walter BIO. D-Day invasion.
Key Objectives:

Student Membership / Volunteer Recruitment
Students interested in volunteering for stuff. Get in membership realm. Tom guide them to somebody.
Last Revision 03/04/2015 Rev. Page 6 of 7

Item
No.
9.
Responsible
All
10.
1
6
.
President
Assigned To
AJ
AJ
Subject
VP Programs New Business:

Board arrangement – find help for Scott

Shirts

Budgets

Combined Professional Society Holiday Party/ Mixer with INCOSE and as many other professional societies as possible.

AJ
Open Board Positions (Recruit directors, train and promote) :

VP Communications

VP Programs

VP Professional Development - Michael Henry ?
Voting and board membership - send board positions for voting. Look through bylaws to see what is up. Need BOD vote to be routine in Sept. of each year.
Susan – PMICLG need central location for document storage.
Website- Daniel will look into that. BOD area. Or link to drop box.
Steve: DROP box for Chapter documents. Set up Folder Share. Send user name and password for PMI drop box.
Houston PMI – presentation on meet board of directors. Update on chapters plans and strategy for year. PMICLG do something similar? January meeting.
Review Action Items---adjourn
Action Item Start Date Est. Cpt.
Date
Provide metric on SAS and Golf tournament to Steve 4/14 ongoing
Develop Beaumont Strategy ongoing
%
Cpt
Act. Cpt.
Date
Chris
ALL VPs
Susan
Prepare Chapter Excellence Awards application
Directors for each VP
2-Proposal per board member for 15 yr anniversary –
Jan 201.
7/10 Jan 2016
10/16/15 On going
10/16/15 Nov 12, 2015
Steve and Daniel Steve and Daniel email or online method for chapter to - 10/16/15 2015
Vote for PMICLG BOD positions. Sept.- month for vote.
Last Revision 03/04/2015 Rev. Page 7 of 7