Campus Community User Group Meeting
Minutes
January 23, 2014
9:00 a.m.
701-777-5900 – Conf 138189#.
Attendees:
Admissions – Charlene Stenson – VCSU; Karon Erickson - BSC
Student Records – Sandy Fried – BSC; Rhonda Kitch - NDSU
Financial Aid - Katie Nettell – LRSC; Betty Kuss Schumacher – VSCU
Student Finance – Chelsea Larson- UND; Becky Lang - LRSC
Campus Solutions – Mary Bergstrom, Sheri Gilbertson, Ralph Tinjum, Brad Holcomb, Janie Adam, Angela
O’Leary
Absent:
Finance – Allison Peyton – UND
Tess Gierke – BSC
Ann McGray - NDSCS
Minutes: December minutes approved.
Old Business
 Veterans Data Tracking using Peoplesoft – Rhonda Kitch
o Angela: SF user group will be creating a workgroup to move forward. Kim Larson of
NDSU will be organizing group. Recommending that Kim work with Rhonda to
coordinate. SF group would like to work on setup and involve the campus certifying
officials in development and testing.
 Campus Community Status Report – Mary Bergstrom
o Admissions and Campus Community reports merged.
o Several testing requests for STG sent out but few responses. CC members should
request/remind members on campuses to assist in testing.
 SSN changes – reports and audit of SSN field
 NDUS CC National ID Reports role required to view and test reports
 Role should not be required to see SSN audit on bio/demo page
 Residency updates
 Need to test ND residency – once saved, options for ND residency were
disappearing – make sure boxes remain visible after saving
 Global Service Indicator – complete testing by next Friday, Jan 24
 Collaborative testing – request went to collaborative listserv

Social Security Number Masking – Mary Bergstrom
o SF group approved and requested unmasking of SSN in Student Center - Demographics
o FA discussed in last meeting – Group approved to permanently unmask SSN on Student
Center demographics for ensuring accuracy. Also suggested having a pop-up box at
beginning of term for students to confirm, and then remask SSN for rest of term.
o
o
Records group discussed in Bismarck – concerns. Security issue. No action taken.
 What are other campuses across nation doing?
 Angela: Many campuses are keeping in self-service or unmasking
 Discuss at Alliance conference
 Chelsea will draft notes and vet through SF group and send to CC group to
document the reasoning for the request. Will send out in time for next Records
meeting on 2/5.
 Records will continue to research and discuss at national conference in April –
discuss at SR group end of May.
Admissions group supports unmasking.

Reorganization of developments under the NDU Applications – NDU Campus Community menu
– Mary Bergstrom
o In STG – users will notice reorganization by subject – residency, collaborative, bio/demo,
etc.
o Review and send suggestions/comments on reorganization to Campus Solutions –
remind users at campus test.
o NDU Applications > NDU Campus Community

CS move from Letter Gen to Comm Gen – Mary Bergstrom
o Admissions had created a lot of letters in LetterGen. Campuses must determine which
ones they want to keep. CommGen requires a lot of programming to use.
o Brad Holcomb and Heather Hoyt will work on letters.
o Campuses need to respond with verbiage. Three campuses have responded so far:
VCSU, Mayville, and NDSU. Remind other campuses to respond so that development
can continue.
New Business
 Unread messages – Student Center communication management - Katie
o FA group requesting pop-up when students log into CC to alert them to review new,
unread messages in Student Center. Encourage them to read their communications.
Needs a DR.
 FA module will write DR – then send out to other modules for approval and
prioritization. Send DR to CC user group.
 Suggestion made for student users to provide input. Katie will reach out to
NDUS student rep.
 New chair needed in June (FY rotation). SF is in line to chair next.
 Katie will schedule meetings out through June.
Minutes submitted by Chelsea Larson, UND
Future Meeting Dates: Meetings will be held 4th Thursday of each month from 9-10:30.
February 27th
March 27th