Exchange and Study Abroad application information
for Exchange in Trimester 2 & 3 2015/2016 and
Exchange Destination availability information.
The International Partnerships, Exchange and Study Abroad team are delighted to share the availability for
exchange places in trimester 2 of 2015/16 (January 2015).
(Nursing students availability for Trimester 3 are also contained within this pack)
Please see attached the;
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Proposed learning agreement and destination choice form (pages 4 - 5)
Exchange academic coordinator contact list (page 6)
Exchange partner destinations available from EU and NON-EU locations for trimester 2 for
students in both the; (pages 7– 12)
 Glasgow School of Business and Society,
 School of Engineering and Built Environment and the
 School of Health and Life Sciences.
Exchange Dates for your Diary trimester 1 2015/2016 (page 13)
1
The GCU Exchange application process is now on an online system for students to complete.
Please follow the URL link below after reading the application information before you begin.
For exchanges in Trimester 2 the application deadline is;
Thursday 15th October – NON-EU Destinations
Thursday 22nd October – EU Destinations
Documents to have ready before starting your application online:
PDF Formats

Copy of your identity document (passport)
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Copy of your Academic Transcript of Records (available from your programmes office within your school)

Motivation letter max 250 words

Proposed learning agreement for GCU Exchange Study (this must be signed by the student and their GCU
Exchange Academic coordinator to be uploaded into the online application)
JPEG Formats

Profile picture (e.g. passport picture)
The Exchange and Study Abroad team are hosting 2 information sessions prior to the next outgoing
application deadline. These will be held on;
Thursday 24th September, 4-5pm in room CEE_1 and Thursday 6th October,4-5pm in room M225.
If you are interested in studying abroad, and would like to find out more information on the application
process, nomination stages and what happens once you are selected please come along and learn more
during these presentation and discussion sessions.
We would like to highlight that students may still have the possibility to apply for scholarships if they are
applying to a chosen Santander Scholarship supported country; Chile, Germany, Poland, Spain, Uruguay
and the United States.
Fashion Business students have the option to apply for the Gillian Purvis Scholarship - Travel Bursaries
are available for 3rd year Fashion Business students planning to take part on an overseas exchange
programme. To be eligible for this bursary applicants must be planning to study at the following institutions;
Helsinki Metropolia UAS; Ryerson University Canada; University of Delaware USA; and Iowa State
University USA. http://www.gcu.ac.uk/study/scholarships/undergraduate/. For further Erasmus+ Funding
info please visit www.gcu.ac.uk/studyabroad
If you have any questions when completing your destination research process, please contact our team.
This can be done via email, exchangeenquiries@gcu.ac.uk or in person at the enquiries desk outside
room H204 Monday to Friday from 930am – 4.30pm. We hold factsheet and further partner information
internally if you are finding it difficult to navigate online resources. If you have a question about your
academic study whilst on exchange please contact your academic exchange coordinator to make an
appointment to discuss this. A list of contact details are contained in the pack on page 5.
**Please note that students who have outstanding resits may not be eligible for exchange**
The proposed learning agreement document must be signed by your academic exchange advisor within
your academic school here at GCU. This can be completed either by, printing when complete and
scanning back into a pdf version for uploading onto the online application. Or should your exchange
academic advisor be more suited to signing this document electronically, this can be done with an
electronic signature and sent to outgoingstudents@gcu.ac.uk from your academic advisor including the
student for their records and upload to the system.
Before you beginWhen starting your application you will have now completed your partner research, identifying up to 3
choice destinations to be nominated for, and have met with your academic exchange advisor to align your
proposed study for each exchange destination receiving academic approval/signature within the learning
agreement document.
To access your student portal and to begin completing your exchange application please follow
the URL; https://gcu.moveon4.com/form/55fabcc53f5d660d13000000/eng
2
Study Abroad Process for GCU students – 2015/2016
The GCU ‘Exchange & Study Abroad Office’ (ESA) is open during the following times:
Mondays – Fridays from 0930 – 1630. Please drop in and speak to our team!
1)
2)
3)
4)
5)
Download ESA Info Pack (available online, on GCU Learn Community or from your exchange
academic advisor) which details what subject area each agreement is with. (Business agreements
cover the majority of all Business programmes – such as International Business, Marketing, and
Management).
Research suitable partner institutions websites to identify those that offer similar modules to those that
you would be studying at GCU (available in your programme handbook) and narrow down to three
partner destination choices. DO NOT APPLY TO THE PARTNER DIRECTLY. You may contact them
for module clarification only.
Complete a Proposed Learning Agreement (available in the info pack) to detail the entire module
choices that you want to study at each of the 3 Partner Universities (please note that each GCU module
is 20 SCOTCAT credits = 10 ECTS). This must be approved and countersigned by your GCU Academic
Exchange Coordinator. Please make an appointment to see your Exchange Academic Coordinator and
provide them with will detailed information on each module choice.
Complete a GCU Exchange Application form online. You will need to submit a scanned copy of your
passport details and also a copy of your transcripts (these can be obtained from your Programme
Administrator) along with a motivational letter. This will prepare you for applying to your exchange
university once you have been successful nominated to 1 destination.
Submit application by the following deadlines:
a. For exchange in Trimester 1: 26th February 2015
b. For exchange in Trimester 2:
i. 15th October 2015 for Non-EU Exchange destinations
ii. 22nd October 2015 for EU Exchange destinations
If there is a high demand for one partner a selection process will apply; if not we nominate you by email
to the host institution before you can proceed with their application.
**Please note that students who have outstanding resits will not be eligible for exchange**
STEPS TO BE COMPLETED AFTER SELECTION BY GCU:
6)
7)
8)
9)
10)
11)
12)
13)
14)
Complete partner application online/hard copy as specified by the partner, you will be notified by ESA
to which university you have been nominated for. Any hard copy forms should be submitted to GCU
Exchange Office before the partner’s deadline. If you complete an online application, please copy
OutgoingStudents@gcu.ac.uk to the email. After applying students can contact partner institution
directly with any queries.
Acceptance sent by partner institution hard copy/email to GCU or directly to you.
If non-EU exchange (or non-EU citizen going to Europe) start visa/study permit application process.
After visa/study permit received book travel & apply online for free GCU insurance. Information
regarding this will be provided to you.
Complete GCU Data Form 1 which will be emailed to you by ESA. Students participating in the Erasmus
EU exchange must complete Data Form 2 to provide bank details to the GCU Finance Office for
Erasmus funding to be organised to be paid (80% of the total at the beginning of exchange once arrival
certificate and countersigned learning agreement are returned to GCU, 20% at the end of the exchange
once final paperwork is returned). Funding information can be found online
www.gcu.ac.uk/studyabroad
Contact SAAS to inform them of your exchange.
Attend mandatory GCU pre-departure meeting: Typically in April (students leaving in Sept) and in
November (students leaving in Jan/February)
Register with GCU for the trimester you will be away.
Check GCU emails regularly whilst on exchange.
3
Proposed Learning Agreement and Exchange Destination Choice Form 2015/2016
This form should detail your intended course of study at the partner institutions you would like to be
considered for.
The first section should detail the modules you would complete if you remained at GCU.
You can select up to 3 of our partner institutions. If submitting more than one choice you must be
prepared to study at any of the destinations, however we will endeavour to place you in your first choice
but this is not always possible. Those who do not provide more than one destination will not be
considered for any other destination should they not be selected.
These choices must be signed by your exchange academic coordinator for approval under choice
3.
GCU Modules in which you would take at GCU in Trimester 2 2015/2016
Course unit/module code (if any)
Course/module title
Number of SCOTCAT
GCU Credits
Choice 1
Exchange Destination Name _____________________(Erasmus+ code if applicable ___________)
Course unit/module code (if Course/module title
any)
Number of ECTS
credits/
partner
exchange credits
4
Choice 2
Exchange Destination Name _____________________(Erasmus+ code if applicable ___________)
Course unit/module code (if Course/module title
any)
Number of ECTS
credits/
partner
exchange credits
Choice 3
Exchange Destination Name _____________________(Erasmus+ code if applicable ___________)
Course unit/module code (if Course/module title
any)
Number of ECTS
credits/
partner
exchange credits
Academic Exchange coordinator approval
Name ……………………………………………….
Signature…………………………………………………………
Date……………….
Student Name…………………..
Student Signature……………………….
5
Academic Exchange Coordinator Contact Details
The following academics are the main departmental contacts that can help with module
enquiries. Please email them to make an appointment if you need to see them.
GSBS
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Department of International Business, Economics, Accountancy & Risk – Graham Scott –
W409B - H.G.Scott@gcu.ac.uk.
Department of Business, Tourism and Hospitality Management - Academic year advisor
within schools department, if you are unsure of your academic year advisor please email
exchangeenquiries@gcu.ac.uk
Department of Media & Journalism – Iain Muego– M312B - I.Muego@gcu.ac.uk
Department of Law - Moira MacMillan- W320B – m.macmillan@gcu.ac.uk
Department of Social Sciences, Sociology, Social Policy, Criminology, History, PoliticsKarly Kehoe- W506 – Karly.kehoe@gcu.ac.uk
Department of Fashion, Marketing, Branding and Retail Management – Academic year
advisor within schools department, if you are unsure of your academic year advisor
please email exchangeenquiries@gcu.ac.uk
SEBE
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Department of Construction & Surveying (Environmental Engineering) – Gholam
Jamnejad – M515A - G.Jamnejad@gcu.ac.uk
Department of Mechanical Electrical & Environmental Engineering – Andrew Quinn –
M218A - A.Quinn@gcu.ac.uk
Department of Computer, Communications & Interactive Systems – James Paterson –
M628 – James.paterson@gcu.ac.uk
Department of Creative Technologies - Product Design – Fred Birse - C116a
F.Birse@gcu.ac.uk
Department of Creative Technologies – Graphic Design – Diane Joyce – M208
D.Joyce@gcu.ac.uk
Forensic Investigation– Mahesh Uttamlal – M713A - M.Uttamlal@gcu.ac.uk
SHLS
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Life Sciences – Ann Corbett –C220 - Ann.Corbett@gcu.ac.uk
Occupational Therapy – Catriona Khamisha– A243 - C.Khamisha@gcu.ac.uk
Podiatry – Mandy Abbott – A367 - Mandy.Abbott@gcu.ac.uk
Psychology – Birgit Schroeter – M414 Birgit.Schroeter@gcu.ac.uk
Social Work – Barrie Levine – A224 - Barrie.Levine@gcu.ac.uk
Vision Sciences – Sven Jonuscheit – A121 - Sven.Jonuscheit@gcu.ac.uk
Diagnostic Imaging- Sharron Blumenthal - A224 - Sharron.Blumenthal@gcu.ac.uk
Physiotherapy - Sharron Blumenthal - A224 - Sharron.Blumenthal@gcu.ac.uk
Nursing – Jackie Gillespie – A535 – J.M.Gillespie@gcu.ac.uk
Dietetics and Food Bio – Kofi Aidoo – C209 – k.aidoo@gcu.ac.uk
6
GSBS Erasmus+ Exchange
Partners for 2015/16
Please go to www.gcu.ac.uk/studyabroad for
partner websites and info.
Country
Erasmus
Code
School
Belgium
Partner
Hogeschool - Universiteit Brussel (HUB)
(Aka Europese Hogeschool Brussel
(EHSAL)
B LEUVEN01
GSBS- Business
Bulgaria
Technical University of Sofia
BG SOFIA16
GSBS- Business
Croatia
University of Rijeka
HR RIJEKA01
GSBS- Tourism and Hotel
Management
Denmark
The University of Aarhus-Institute of
Business
and Technology (AU-IBT)
Finland
France
France
France
France
GSBS - Business & Multimedia
Communications
Helsinki Metropolia UAS
DK
AARHUS01
SF
HELSINK41
ESCE
F PARIS213
GSBS - Business
ESCE
F PARIS213
GSBS - Fashion
France Business School
F AMIENS25
GSBS - Business
Groupe ESC TOULOUSE
Universite du Littoral Cote d'Opale /
ISCID-CO
F
TOULOUS23
F
DUNKERQ09
Universite Catholique de Lyon
IUT ‘A’ OF LILLE – Institut Universitaire
de
Technologie Cite Scientifique
IUT-GEA Grenoble
France
Rouen Business School
France
GSBS - Fashion
GSBS - Business
GSBS- Marketing, Business
F LYON10
GSBS - Law
F LILLE01
GSBS - Business
F GRENOBL
02
GSBS - Business
GSBS - Business
Germany
Universite Toulouse 1 Capitole
Hochschule Bremen, School of
International Business
F REIMS25
F
TOULOUS01
D
BREMEN04
Germany
Hochschule fur Technik und Wirtschaft,
University of Applied Sciences
D BERLIN14
GSBS - Business
Germany
Kiel University
D KIEL03
GSBS - Business
Universität Siegen
D SIEGEN01
GSBS - Social Sciences
Italy
Universita Carlo Cattaneo - LIUC
Poland
Kozminski University
I CASTELL01
PL
WARSZAW21
GSBS - Business
GSBS - Business & Management
GSBS - Finance and Accounting
Slovenia
University of Primorska
SI KOPER03
GSBS
Spain
Universidad Complutense de MadridCU Villanueva Campus
E MADRID03
GSBS- Journalism,
Fashion
Universidad Carlos III De Madrid
E MADRID14
GSBS: Business Admin;
Film, TV & Media Studies
Universidad de Alicante
E ALICANT01
GSBS - Business
GSBS - Media & Communication
Spain
GSBS - Business
GSBS - Business
7
Spain
Universidad de Huelva
E HUELVA01
GSBS - Business
Arnhem Business School
E
BARCELO31
E
BARCELO15
NL
ARNHEM27
The
Netherlands
Erasmus Universiteit Rotterdam
NL
ROTTERD01
GSBS: Social Sciences
The
Netherlands
Hogere Europee Beroepen Opleiding
(HEBO)
Haagse Hogeschool
NL SGRAVE13
GSBS - Business
Universitat Abat Oliba
Spain
The
Netherlands
Universitat Pompeu Fabra
GSBS - Business
GSBS - Journalism
GSBS - Business
For further partner information please see our website which contains links to all partner
websites http://www.gcu.ac.uk/study/exchangestudyabroad/gcu/options/
8
School of Health & Life Sciences Erasmus+ Exchange
Partners 2015/16
Please go to
www.gcu.ac.uk/studyabroad for
partner websites and info.
Please note that spaces are limited and subject to change
Country
University
Erasmus Code
GCU Dept
Cyprus
Cyprus University Of
Technology
CY
LIMASSO02
SHLS - Nursing
DK VEJLE06
SHLS - Nursing
SF KOTKA06
SHLS - Nursing
D BERLIN04
N
PORSGRU01
SHLS - Vision Sciences
N TONSBER02
SHLS - Nursing
E MADRID03
SHLS -Psychology
E ALICANT01
SHLS - Nursing
E PAMPLON01
SHLS - Nursing
E VALLAD01
SHLS - Vision Sciences
Denmark
Finland
Germany
Norway
Norway
Spain
Spain
Spain
University College
Lillebaelt
Kymenlaakson
Ammattikorkeakoulu
University of Applied
Sciences
Beuth Hochschule fur
Technik Berlin
Hogskolen i
Telemark
Vestfold University
College
Universidad
Complutense
de Madrid
Universidad de
Alicante
SHLS - Nursing
Spain
University of Navarra
University of
Valladolid
Sweden
Ersta Skondal
University College
S FARSTA01
SHLS - Nursing
Sweden
University West
S TROLLHA01
SHLS - Nursing
Sweden
Umea University
University Of Applied
Sciences
Western Switzerland
S UMEA01
SHLS - Nursing
CH
DELEMON02
SHLS - Nursing
Switzerland
For further partner information please see our website which contains links to all partner
websites http://www.gcu.ac.uk/study/exchangestudyabroad/gcu/options/
9
School of Engineering & Built Environment Erasmus+ Exchanges 2015-16
Please go to www.gcu.ac.uk/studyabroad for partner websites and info.
Country
University
Erasmus
Code
GCU Dept
GCU Academic Contact
Austria
FH JOANNEUM University
of Applied Sciences
A GRAZ09
Environmental
Andrew Quinn
Cyprus
Cyprus University Of
Technology
CY
LIMASSO02
Civil engineering,
Environ. Sciences
Andrew Quinn
Gholam Jahmnejad
Czech
Republic
Brno University of
Technology
CZ BRNO01
Product Design
Fred Birse
Denmark
Aalborg Universitet
DK
ALBORG01
Audio Technology
with Electronics
Patrick Quinn
Forensic
Investigation
ICT
Graphic Design
Mahesh Uttamlal
Mike Just
Diane Joyce
Finland
Helsinki Metropolia UAS
SF
HELSINK41
Finland
North Karelia University Of
Applied Sciences
SF
JOENSUU09
Finland
Tampere University of
Applied Sciences
Finland
Lahti University of Applied
Sciences
France
Fred Birse
SF
TAMPERE06
Product Design
Environmental
Sciences
Forensic
Investigation
SF LAHTI11
Engineering
Andrew Quinn
F
TOLOUSE14
Engineering
Andrew Quinn
F LILLE01
Engineering
ICT
Andrew Quinn
Mike Just
Fred Birse
Gholam Jahmnejad
Mahesh Uttamlal
France
INSA Toulouse
IUT ‘A’ OF LILLE – Institut
Universitaire de
Technologie
Cite
Scientifique
France
Ecole Speciale des Travaux
Publics, du Batiment et de
I’Industrie
F PARIS068
Construction &
Engineering
Germany
Kiel University of
Applied Sciences
D KIEL03
Engineering
Andrew Cowell
Italy
Universita Degli Studi
Della Basilicata
I
POTENZA01
Architecture and
town planning
Martin Cullen
Norway
Hogskolen
Stord/Haugesund
University College
N
ROMMETV01
Environmental
Science
Gholam Jahmnejad
Poland
Lodz University of
Technology
PL LODZ02
Engineering
Andrew Quinn
P PORTO05
SK
KOSICE03
E
GRANADA01
ICT
Mike Just
Product Design
Fred Birse
ICT
Mike Just
Slovakia
Instituto Politecnico do
Porto
Technical University of
Kosice
Spain
Universidad De Granada
Portugal
Civil
Gholam Jahmnejad
10
Spain
Univsersitat Politecnica
de Catalunya (UPC)
E
BARCELO03
Building Construction
Engineering
Gholam Jahmnejad
Spain
Universidad de Jaen
E JAEN01
Engineering
Andrew Quinn
Spain
University of Valladolid
E
VALLADO01
Engineering
Andrew Quinn
Sweden
Umea University
Forensics
Mahesh Uttamlal
Sweden
Orebro University
Avans University of
Professional Education
S UMEA01
S
OREBRO01
Forensics
Mahesh Uttamlal
NL BREDA01
Forensics
Mahesh Uttamlal
The Netherlands
For further partner information please see our website which contains links to all partner
websites http://www.gcu.ac.uk/study/exchangestudyabroad/gcu/options/
11
Country
NON-EU EXCHANGE PARTNERS
2015/2016
University
Australia
La Trobe University
Australia
RMIT University
Canada
Brock University
Canada
Carleton University
Canada
Ryerson University
Canada
Saint Mary's University
Canada
Universite du Quebec a Montreal
Chile
Hong Kong
Universidad del Desarrollo (UDD)
Universidad Técnica Federico Santa María
(USM)
Hong Kong Polytechnic University
Switzerland
Hochschule Luzern
Uruguay
Universidad De Montevideo
USA
California State University, Long Beach
USA
Illinois State University
USA
Iowa State University
USA
Lock Haven University of Pennsylvania
USA
Middle Tennessee State University
USA
Northern Kentucky University
USA
Ohio Northern University
USA
Stony Brook NY
USA
Truman State University
USA
UMass Boston
USA
Western Carolina University
Chile
Due to the availability within each NON-EU University, they have more flexibility in
offering a wide range of degree programmes. Please consult our online ‘Destinations by
Programmes’ info sheet to review which institution offers modules for you to select. Your
exchange academic advisor may also suggest directly NON-EU institutions which
currently match your academic requirements for study next academic year.
Please go to www.gcu.ac.uk/studyabroad for partner websites and info.
12
Trimester 1 2015/2016 – Exchange Dates
September 2015
Monday 21st September - Outgoing Application live online for students to begin
completing for trimester 2 exchange
-Exchange and Study abroad team be present at the Freshers Week stalls to get more
information and to speak to our team, please come along!
Undergraduate Open Days - September 2nd and October 3rd 2015
Incoming Exchange Induction 2015/2016 - Tuesday 15th September
Thursday 24th September - Information Session- come along for an informal
presentation on the exchange process and further info with our team prior to
submitting your application
October 2015
Undergraduate Open Days - September 2nd and October 3rd 2015
Welcome back evening- Wednesday 7th Oct - we welcome back all returning GCU
Exchange students to an evening in the Students' Association Bistro
Thursday 6th October - Information Session- come along for an informal presentation
on the exchange process and further info with our team prior to submitting your
application
APPLICATION DEADLINE for trimester 2 Exchange 2015/2016
-NON-EU Destinations 15th October 2015 - EU Destinations, 22nd October 2015
November 2015
Study Abroad Fair - TBC
Pre-Departure sessions for students leaving in Trimester 2 - TBC
*After Exchange – students are invited to welcome back evening after each academic trimester. Students are also
expected to volunteer at Study Abroad fairs taking place November/March of each year to help promote institutions
with incoming exchange students.
13