Accounting for Training
Background
Although the club accounts show Training, Youth and Oppies as separate cost centres, in the past
the Treasurer has often had to guess where to put income and expenditure. As Training has become
more complicated the Training Committee has agreed that we need a better way to provide
information to the Treasurer, so that what the accounts show is both useful and accurate.
Our aim has been to keep things as simple as possible for everyone who pays in or spends club
money. We have settled on five cost centres
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Adult Training
Saturday Youth
Sunday youth
Oppies
Schools
Income
When you pay in all you need to do is complete the attached form and send it to the Treasurer to
explain the amount you have banked or the amount you are sending to him. The majority of the
income you take in will go to the group you work with, the only exceptions being
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RYA books and certificates – these are paid for by Adult Training so the income goes to
Adult Training
Camp and Cobnor – if you take income from a member of another group- the income goes
to the group they belong to
If you spend any money from the income you take e.g. coaches fees, you will need to record
this on the form
The more information you put on the form, the more useful it will be so if you are taking income for
different thing e.g. course fees or boat hire please say so on the form.
Expenditure
If you are asking the Treasurer to reimburse you for money you have spent, please send a copy of
your invoice or receipt or an expenditure form to tell him which cost centre to charge it to.
To make life easier we have allocated the various fleets of training boats to a single cost centre, so
all repairs and refurbishment will be charged to there. This does not include replacement, which
requires main committee approval.
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Adult Training – Wayfarers, L2000s, Vision
Saturday Youth – Lasers, Toppers stored in the cage, Laser 3000s, 3 Fevas
Sunday youth- Toppers stored in the boat park, 3 Fevas
Oppies – Optimists and Optibats
When groups do joint activities, it is a little more complicated. As the income goes to the group the
trainee belongs to, expenditure needs to be pro-rata to the number of trainees from each group.
Any expenditure on the powerboats should be claimed separately as this is charged to a cost centre
which is not part of Training.
If you have any questions, please don’t hesitate to contact me by e-mail glynis@glynis.me.uk. For
the first few weeks please copy me in on your forms, so I can check with the Treasurer that all is
going well from his point of view.
Glynis Hargreaves