ASCE Board Meeting – Minutes
November 8, 2011
Vickrey & Associates, Inc., Main Conference Room
Attendees:
Kara Heasley, P.E.
John Tyler, P.E.
Ty Turner, P.E.
Curt Campbell, P.E.
Coy Armstrong, P.E.
Doug Steadman, P.E.
George Williams
President
President Elect
Treasurer
Secretary
Section Director
History and Heritage
I. Secretary – Curt Campbell, P.E.
 Review and approve the meeting minutes from October 6, 2011 Coy Armstrong
Motioned to approve minutes, Ty Turner Second. Approved
 Web master update – John Tyler
o Add Student Chapter Meeting info/dates Kara will forward info
o Update Officers. Officers have been updated – need picture from Amy
o Post minutes & treasurer’s report, send to Section Curt will forward minutes to
Elizabeth Greenwood at Section, Ty will send Treasurers Report
II. Treasurer – Ty Turner, P.E.
 Status of accounting software setup Everything is setup & running – Compass bank
changed to online. Still need to sort out name issues.
 Treasurer’s Report – Reviewed status based on Ty’s records (did not vote to approve –
waiting to verify with account information). Without Access Ty could not verify Bank
Statements at this time. John suggested that we look into changing our banking
provider, suggested credit union. Discussed looking into other banks/credit unions.
Ty will look into making a change next year.
 Status of Tax Preparation/Filing
 Auditing Committee for 2010-2011 – Steve, Ty, one other
 IRS report not turned in on time - $160.00 fee ($20.00 per day) – Ty sent letter
yesterday, will request a refund of fee, Steve will look back over records, Ty will
forward a copy of the IRS letter to Steve.
 Fundraiser for Centennial, Scholarships: Picnic, Raffle
III. Membership – Amy Stone, P.E.
 Membership drive
 Student Liaison – Fernando Garcia-Ortiz – Sent Update
o Student Chapter Update
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o EWB needs Mentors Summary given, They are looking for professional
advisors.
Newsletter – Meagan Brown
o November – newsletter issued
o January – deadline ______
o March
o May
o Called George Williams – Member Retention is the focus
o Notes from Video by Robin Matsumoto: People come in, join, are not engaged,
then quit.
o Setup Volunteer Bank (website)
o Officers call to welcome new members and “move ins”
o Target Students for getting new members
Younger Members Group
o Status of Golf Tournament – Spring 2012
o Socials/other activities
 October 12th Happy Hour/Darts Tournament at Fast Eddies Very good
attendance high 20’s to low 30’s, multiple companies represented.
 Nov 2nd Geotech Tech Session held at PD
ASCE Tournaments
o Softball – Jason Townsley, Heath Woods Jason has moved to KFW – Kara will
contact
o Volleyball – Kat Price – not held this year
o Basketball? Reggie – Curt will contact – need to verify if deposit check has
cleared.
IV. Programs – Steve Gonzales, P.E.
 Look for speakers from environmental, geotechnical, construction management,
surveying, water resources/drainage, transportation, land development, structural,
computer practices
o September 12 – TSPE Joint Meeting – State Representative Lyle Larson
Technical Session: Jennifer McEwan, TSPE, Legislative Update
o October 10 – 6 PM at UTSA 1604 Campus, Joint mtg with Student Chapter, Ralph
O’Quinn to install officers for Branch, YM and Student Chapter; Dr. Hatim Sharif
to present on UTSA Research in Advanced Hydrologic Modeling
Technical Session: none
o November 14 – Alamo RMA Update on Projects/Programs
Technical Session: Pavestone Engineered Products
o December 12 – Christmas party? Can Switch date if necessary
TSPE is doing a lunch, would offer ASCE member rate; Shauna suggested if we do
a Christmas dinner, also offer TSPE our member rate Shauna invited us to Join
TSPE event.
San Francisco Steak House for ASCE event??
o January 9
Technical Session:
o February 13
Technical Session:
o March 12
Technical Session:
o April 9 – Ethics Coordinate with Texas Section
Technical Session:
o May 14
Technical Session:
o September 10 – Officer Installations, TSPE Joint Meeting
Technical Session:
Possible Ideas:
Eagle Ford Shale – Econ Impact analysis by UTSA due out in Feb/mar.
CIMS
VIA (other than street car)
Bexar County
Japanese Nuke plant – UTSA
Teracon
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Outreach Committee – Yvonne Gomez (Mike Bratten)
o Schools/Career Fairs
 NEISD career night, 11/16 – 6-8 PM
 GIS Day – 11/18 at NEISD Community Education Center – need 6
volunteers for 3 time slots between 8:30 AM – 2 PM
 Alamo Heights college night OCT 24th 6:30-8:00 – ASCE had a booth, Mike
Bratten and Amy Craigo with JQ attended.
 Habitat for Humanity-Dec 3rd 2011, 7:45-3:30 - will need 10 volunteers.
It’s on a Saturday and during the fun part of the construction. Walls go up
and hands on. Lunch is provided and will take place at Old Pearsall Rd and
410 across from the Trader’s Village.
o Future Cities – Andrew Hunt End of Jan.
Advertising – Charles Merritt – John Tyler to contact John emailed Charles he is on
board – wait till late Feb.
V. President Elect – John Tyler, P.E.
 Legislative update
 Engineer’s Week Update – February 21-25, 2012
o Location: Sonterra
o Pricing & sponsorships set
o CPS Energy, SAWS are involved on EWeek committee
o Next week E-week committee meeting max 250 people at seated dinner.
 Region 3,6,7 Leadership Conference – Sent registration form & fee by Oct. 31st, also sent
request for grant for registration fee reimbursement by Tx. Section. Conference dates
February 10-11, 2012, Kansas City, MO
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John to send pic with tank top and flip flops at meeting in the snow.
VI. Past President – James Lutz, P.E.
 Approval of Bylaws
 Honors and Awards – Nominations
o October 30, 2011 – Outstanding Section/Branch; Outstanding Section/Branch
Newsletter
o November 1, 2011 – Society Awards (numerous)
o January 15, 2012 – Walter LeFevre Award
o February 1, 2012 –
o May 1, 2012 – Alfred Noble Prize
o June 1, 2012 – OPAL, OCEA, others
 SPAG – Jennifer Tovar, P.E. – submitted, should hear back in early December
 John covered SPAG: Houston, SA, and Cap Rock branches submitted for SPAG grants.
Got email back stating that Texas Section has submitted report card, 3 reports cards
submitted total. Texas Section may offset
 Washington DC Legislative Fly-In – March 20-22, 2012
VII. Section Director – Coy Armstrong, P.E.
 History and Heritage – Doug Steadman
 Applying for Hays St Bridge
 Will be involved in dedication next spring of NB Faust St. Bridge
 Doug Received John Focht citizenship Award; will be given in the spring meeting.
 2012 Texas Section Spring Meeting – George Williams – April 18-21, 2012
o Operating account opened under Tx Section
 Texas Section Centennial Champion – John Styron, need one other
o John attended Fall Mtg in Amarillo, webinar from ASCE national coming up
VIII. President – Kara Heasley, P.E.
 ASCE National Meeting – October 20-23, 2011, Memphis, TN – not able to attend
IX. New Business
 Engineers without Borders – Fernando Garcia-Ortiz – looking for mentors
 New Braunfels Historic Bridge – approved, possible dedication ceremony during spring
meeting?
 Committee Vacancies:
o ASCE Bicentennial Celebration – need one more to help John Styron
o Professional Liaison – vacant – Tx Section wants someone in this position
 Next Meeting – Thursday, December 8, 2011, 12-1 PM at Vickrey & Associates
 Need to advertise professional liaison at next general meeting