YJO AGM Draft Minutes Sept 21st, 2012 in Ottawa
Colin called the meeting to order at 9:03 a.m.
Present:
Mike Ellison White
Rick D’Amours
Terry Henry
Gordon Boyd, Rui Medeiros
Kristine Woods
Harry Whyte, Dan Wideman
Lynn Kallies
Keith Zehr, Brenda Cryderman
Jim Clumpus, Pat Reber
Ed Heisterkamp, Amy Gibson
Sandy Inglis, Kerri Mitchener
Scott Mackey
Dejan Duric
Colin Dart
Lucia Lee
Steve Quin
Don Adam
Glen Newby
Phil Dodd
Deborah Satira
Lisa Zanon
Kerry Cole
Diane Irwin
Agenda Item
Voting Cards were handed out.
Review of 2011 AGM Minutes
Review of Audited Financial
Statement presented by
Treasurer Dan Wideman
Lutherwood
Northern Youth services
Dawn Patrol
Youth Services Bureau
Crisis Centre of North Bay
Ray of Hope
Kairos
Creighton Youth Services
Fernie
Yonge House
Anago Resources
Pinehill
Wendigo Lake Expeditions, Project Dare
Turning Point Youth Services
Murray McKinnon Foundation
WJS Canada
YJO
New Path
Keystone Child, Youth and Family Services
Operation Springboard
E-Fry Society of Peel Halton
Prince Edward Corrections Advisory Board
St Lawrence Youth Association
Discussion
A quorum was established with 22 members present out of 34
Moved to approve by Colin Dart, seconded by Steve Quin
Dan gave an overview of our financial statement. Moved by
Terry Henry, seconded by Steve Quin to accept.
Dan discussed that YJO has never had a budget and provided
an overview of a proposed budget.
President’s Address by Colin
The conference committee did a magnificent job for a great
Dart
conference. Much has been accomplished this past year
including raising our profile, establishing a working
relationship with Training and Development. We still need to
work with CAMH on 4 Justice Collaboratives and we need to
be involved. They will be discussed next week. Please
provide the Board with items for the Workplan.
Proposed By law changes
The purpose of these proposed by law amendments was to
presented by Colin
update them, ensure our best practices. These were reviewed
at the zone meetings. By laws amendments clarified
membership approval, fees, meeting timelines, and Associate
members.
Election of Board Members from Thank you to Dick and Teresa for all your efforts. In Zone 1
the Zones
(North)Kris woods was elected to the Board (2015), joining
Lynn Kallies (2014) and Steve Quinn (2013)
In Zone 2 (East), Diane Irwin was elected to the Board
(2015), joining Gord (2013) and Lucia (2014)
In Zone 3 (West), Mike Ellison White was re-elected to the
Result/Action
Carried
Carried
Motion by Sandy,
seconded by Dick to
approve the by law
changes as
proposed. Carried.
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Zone Submissions to the
Board/Work Plan
Executive Coordinator report of
accomplishments this year.
YJO Website
Board (2015), joining Sandy (2013) and Dan Wideman
(2014).
In Zone 4 (Central), Jim was re-elected to the Board (2015),
joining Colin (2014) and Deb Riddle (2013).
Zone 1 – No submissions but would like the Board to explore
video link training do to distance. Steve and Lynn met with
Contact North Tuesday.
Zone 2 – Talked about training, interest in looking at new
ways to develop “younger members” of YJO as Leaders.
Zone 3 – Training, Partnerships in the private sector to raise
our profile. See the Minutes.
Zone 4 – Education and training on Bill C-10, focus of YJ
Advisory Counsel.
PR SUBCOMMITTEE
- Had Brochures, Membership Applications and Key
Messages handed out at COYO Conference
- Arranged for Colin to be acknowledged as the new
YJO President at the CMHO Conference
Developed Key Messages In April
Developed Brochure in June
- -Launched Facebook in June
Distributed 900 Brochures to MCYS
personnel/offices July
Launch of new Website
Communications Subcommittee
YJO response to bill C-10
- Work on Key Messages (Consultant)
- Briefing notes for meetings in May with DM and
Minister
Governance Subcommittee
- Development of “living” Governance Document (6
policies on Board Orientation, financial governance
documents, YJO history)
- Comprehensive By Law Review
Development of “new” Board Member Orientation
Electronic processes initiated
Community Programs, Training Subcommittee
• Trained 56 staff in Addictions
• Trained 53 staff in LBGTTQY – Nov 2011
- In ‘Believing in promoting wellness, maintaining a
healthy staff group, and supporting people
performing difficult work’, YJO
• Trained 46 staff in “Care for the Care Givers”
• Trained 46 staff in “Personal Resiliency in
Challenging Times” - April 2012
Other Board Activities
- Participation on the Secure Site Review Committee
Establishment of working rel’p with Staff Training
and Development Unit
Establish rel’p with System Improvement through
Service Collaborative Group
- Youth Justice Advisory Committee
- Monitor implementation of new Psychotherapy Act
- Organized Conference
A brief presentation of the revamped YJO Website was
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Motion to Adjourn by Dick
presented. It is not live yet. Members do not have access yet,
should be soon. We will inform members when it is live.
Mike, Deb, and Don were able to cut costs by about $1000
when negotiating with EchoSims.
Seconded by Ed Heisterkamp.
Passed. Meeting
Adjourned at 10:12
Signatures indicating finalization of minutes
________________________________________
President Colin Dart
_________________________________
Date
_____________________________________
___________________________
Secretary Lucia Lee
___________________________________
Date
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