St. Ann’s Catholic School
Parent-Student Handbook
2013-2014
2000 W. Texas
Midland, Texas 79701
(432) 684-4563
Fax (432) 687-2468
Web Site: www.stanns.us
St. Ann’s Catholic School joins with families to form
students’ faith, knowledge and character.
Welcome! St. Ann’s Catholic School was made possible because of the vision, dedication, generosity,
and hard work of many people in the Midland community. St. Ann’s, St. Stephen’s, Our Lady of
Guadalupe and San Miguel and their parishioners support our school community. Without them, we
would not be here today! This handbook contains information, rules, and regulations for our students
to know in order to be successful at St. Ann’s Catholic School. Teachers and staff will be glad to help
parents and students with any questions or concerns. Have a terrific year!
St. Ann’s Catholic School does not discriminate on the basis of sex, race, or national origin in the enrollment and
participation of students or the employment of personnel.
St. Ann’s School reserves the right to amend this handbook. Parents and students will be notified of any
changes.
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St. Ann's School Parent-Student Handbook
Table of Contents
Letter to Parents and Students
History, Mission, Vision, Core Purpose
Goals & Objectives
3
4
5
GENERAL SCHOOL INFORMATION
Admission
After School
Attendance
Birthday
Electronic Devices
Finance
Grievance Procedures
Health
Uniform
Volunteers
6
6
7
8
8
8
9
10
11
12
INSTRUCTIONAL PROGRAM
Curriculum
Field Trips
Home Assignments
Promotion and Retention
School Hours
Student Progress Reports
Success in School
Textbooks
12
12
13
13
13
13
14
14
CONDUCT
Conduct
Infractions of Rules
Procedure for Handling Discipline Problems
Suspension and Expulsion
Safe Environment Policy
14
15
16
16
17
SPECIAL SERVICES
Drug Education & Human Sexuality
Extra-Curricular Activities
Fire Drills & Tornado Drills
Guidance
Health Services
Library
Lunch
Testing Program
19
19
19
19
19
19
20
20
UNWRITTEN REGULATIONS
TELECOMMUNICATION USE AGREEMENT
PARENT & STUDENT SIGNATURE SHEET
SCHOOL PHOTO-VIDEO RELEASE
20
20
22
22
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Dear Parents and Students:
This handbook has been prepared to be a source of information in the philosophy, purpose and
operational procedures of St. Ann’s Catholic School.
Our most important concern is for your child as an individual. In all that we do, we strive to further
the total educational development of each child. Because we are a Catholic institution of learning,
we are committed to strive for excellence, and above all, to provide a Christian environment where
Christian ideals are developed and lived. Our primary goal is to “teach as Jesus did” by word and
example, the Good News of Jesus. However, the school can only supplement, not replace, the
religious education provided by the family, who as the Church teaches, has the primary responsibility
for the child’s Christian formation.
We feel that your choice of St. Ann’s Catholic School for your child’s formal education is an indication
of your special interest in the total development of your child. We accept the confidence you show in
us by asking us to join with you as partners in your child’s education. The task of preparing today’s
young people for the challenges of adult life is not easy, but it is certainly rewarding. We must work
together to achieve our goals. A school’s strength vitally depends on the cooperation of parents and
teachers in the educational process. Only in working together may we hope for success in the task
before us.
May God give us His strength as we begin each school year and each day. May He work through each
of us and help us grow in His wisdom and grace.
Sincerely in Christ,
Joan Wilmes
Principal
Fernando Ochoa
Assistant Principal
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ST. ANN’S CATHOLIC SCHOOL
MISSION STATEMENT
St. Ann’s Catholic School joins with families to form students’ faith, knowledge and character.
VISION
Educating the Saints
CORE PURPOSE
To help in leading all souls to heaven
ACCREDITATION
St. Ann’s School is accredited by the Texas Catholic Conference Education Department (TCCED), Texas
Private Schools and Colleges (TEPSAC) and Texas Education Agency (TEA). Our curriculum is approved
and offers students challenging and well-integrated programs of studies.
HISTORY
St. Ann’s School opened in August, 1950 as a branch of Midland’s newly established St. Ann’s Church.
The original schoolhouse was one story, and also served as a convent. In its first year of operation,
St. Ann’s School had 175 students in kindergarten through sixth grades. The first eighth grade class
(of only nine students) graduated in 1953. The junior high grades were discontinued in the seventies.
In 1956, Mr. and Mrs. C. A. McClintic donated a half block of land west of St. Ann's School, which is
now known as "McClintic Field." This land is now used as a playground. The school gymnasium was
built in 1960 and the cafeteria was added in 1965. With the help of parents and parishioners, the
gymnasium was later renovated with new flooring and other amenities to meet ADA requirements.
The Early Childhood Center was built in 1994 for our three and four-year old preschool program. With
the added space, the enrollment in the Early Childhood program has grown. In 2000, seventh grade
was added and a year later, eighth grade. The campus now includes four buildings and two play-areas
for students.
At the school's dedication ceremony in 1950, Most Reverend John L. Morkovsky, Bishop of Amarillo,
said: "This school is a monument to the Catholic faith in Midland. It reveals a high state of
development. Congratulations are due for the sacrifices that have been made and have to be made
for this contribution to Catholic Christian civilization. This school is your gift - a legacy to this
generation and the generations to come. It is a monument of your faith, and Almighty God will bless
you for your children - an institution wherein they may seek the Good, the True, and the Beautiful in
Almighty God - wherein they may learn to love God, His Church, and the Sacraments. May this school
be a blessing for generations to come." No truer words can be said.
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GOALS AND OBJECTIVES
St. Ann’s Catholic School will foster Spiritual Development in children by promoting a community of
engaged believers, learners and members in the family of Jesus Christ.
1. Children will participate in daily prayer, religious instruction and weekly Mass.
2. Students will participate in acts of service for one another, church, local and global
communities.
St. Ann’s Catholic School will promote the Intellectual Development of students by providing a
supportive and challenging environment, which encourages each child to think critically and
intelligently.
1. Critical thinking and problem-solving skills will be developed through a challenging
curriculum.
2. Students’ academic achievement will be measured by teacher assessment and
annual standardized testing.
St. Ann’s Catholic School will direct the Personal Development of each child by collaborating with
parents to help each child realize his/her spiritual, academic, and creative gifts.
1. Teachers communicate with parents periodically to share information and
encourage progress.
2. A value-based human sexuality course is integrated into the religion curriculum in
all grade levels.
3. The counseling program guides students in developing self-esteem, personal
confidence, and goal setting.
St. Ann’s Catholic School promotes the Social Development of each child through the curriculum and
modeled Christian values.
1. Classroom rules are centered on respect for each person.
2. Students are involved in leadership development opportunities such as Mass
Lectors, Midland Junior Leadership, oral speaking, and student ambassadorship.
St. Ann’s Catholic School helps the Physical Development of each child by providing a program of
health and physical education centered on Christian respect for themselves and others.
1. The Physical Education curriculum offers each child opportunities to increase
fitness through a variety of rhythmic and aerobic activities.
2. Students participate in directed and non-directed physical activities which foster
Christian sportsmanship.
3. Students in physical education classes learn organized sports that can be used
during life for leisure.
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GENERAL SCHOOL INFORMATION
I. ADMISSION
The following requirements must be met in order to gain admission to St. Ann’s Catholic School:
A. The procedure for registration begins with the re-enrollment of currently enrolled students
followed by the registration of new students. Registration occurs in the spring. Exact dates are
announced through school and parish communications.
B. A student entering 3 or 4 year old Preschool must be three/four (3/4) years old respectively,
by September 1 of that school year and fully potty trained.
C. A student entering Kindergarten must be five (5) years old by September 1 of that school year.
If a family moves to Texas from out of state and the child has been admitted at another
accredited school according to that school’s requirements, but does not meet St. Ann’s
requirements, then admission may be considered on a case by case basis.
D. Before a student is accepted, it is necessary to submit the following:
1. A Baptismal certificate (if applicable)
2. An official birth certificate
3. Copy of Social Security card
4. Current immunization record
5. Former school records including the most recent report card(s) and
standardized test scores
6. Copy of any formal evaluation explaining identified exceptionality
7. Completed registration and health cards.
8. Non-refundable registration fee
9. Signed financial agreement
10. Signed Parent-Student Handbook form
E. An interview with the principal may be scheduled to discuss any educational issues, special
abilities or difficulties which might influence your child’s progress at St. Ann’s School.
F. Transfer from St. Ann’s School requires the following steps:
1. Notification to principal by parent at least one week in advance.
2. Return all materials on loan to student in good condition.
3. Completion of all required payments as agreed upon at admission.
4. Child’s records will be transferred to the next school upon receiving the written
request from said school and approval by parent or guardian upon completion of
requirements stated above.
G. St. Ann’s School does not discriminate on the basis of race, color, national and ethnic policies,
admission policies and other school administered programs.
II. AFTER SCHOOL PROGRAM
The St. Ann’s After School Program is designed to help working parents whose children need
supervision between school and work dismissal. The program is structured around activities involving
homework, computers, the gym, play time and snack time. Children are grouped according to age
and grade so that groups may interact with materials and children at their own level. Please be aware
of the schedule when arriving prior to 5:00 PM and sign out your child. If a child is picked up early, it
is vital that the child is signed out so records are accurate. Do not call the office to have your child
meet you in an unsupervised area. Parents must come in the building to pick up children. The
children will be by the front door at 5:05 PM for regular parent pick-up.
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Children are expected to behave and follow all school rules during After School. The staff encourages
the development of good values such as cooperation, sportsmanship and respect for peers, adults
and property. Parents will be notified for consistent misbehavior and/or any major problems with
behavior. If a behavior problem cannot be resolved, parents will be asked to make other
arrangements for their child’s after school care. After School staff will not be responsible for any
disciplinary action against a child for behavior that occurs a part from After School hours. The staff is
dedicated to making the After School time a positive experience.
There will be no after school on holidays, early dismissals or special days. These dates are listed on
the school calendar or sent home in the Tuesday Folder.
AFTER SCHOOL RATES
Payments for After School Rates may be made weekly or monthly. Payments can be given to the staff
during After School or in the office at any time. When sending a payment, be sure to write “After
School” on the memo line. The office will send a statement weekly in the Tuesday Folder. If there is a
discrepancy, please contact the After School Director for resolution.
After School Rates
Per Child
Loading Zone Tardy/Per Child
3:10-3:30 $1.00
3:30-3:44 $1.00
3:31-3:44 $2.00
3:45-4:00 $3.00
3:45-4:00 $3.00
4:01-5:30 $6.00
4:01-5:30 $6.00
*After 4:00, each additional sibling will be an additional $2.00.
ALL CHILDREN MUST BE PICKED UP BEFORE 5:30 PM!!
After 5:30 PM there will be a charge of $1.00 PER MINUTE per child. Additional charges will be
incurred according to the time on the school clock. If a child cannot be picked up before 5:30 PM,
child care arrangements should be made elsewhere.
III. ATTENDANCE
Prompt and regular attendance is essential for each child’s daily school performance. Absences or
tardies interfere greatly with student progress.
A. Tardiness
School begins at the 7:55 AM bell. Students arriving in the classroom after the 8:00 AM bell
are considered tardy and must report to the office for tardy slips.
B. Absence
A student who has been absent must present the teacher with a written excuse from a parent
or guardian. Parents are asked to call the school office (684-4563) before 9:00 AM if their child
is absent. Homework request can be given at that time. A child that leaves before 12:00 PM
will receive an absence equivalent to a half-day. Taking children out of school for an extended
vacation during the year is strongly discouraged.
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C. Visitors
The policy of St. Ann’s School is that all visitors must come into the office and sign in. At that
time, a pass will be filled out and given to the visitor to wear while in the building. This policy
applies to any guests, visitors or parents in the buildings between 7:30 AM-5:30 PM.
D. Emergency School Closing
St. Ann’s may close or elect to have a bad weather day or delayed opening. Announcements
to cancel classes or delay opening will be sent to local TV and radio stations.
E. Early Dismissal
If, for some reason, a student must leave before the regular time of dismissal, a parent must
notify the school either in writing or by phone. A student who leaves school early must be
picked up at the school office. Every effort should be made to schedule medical and dental
appointments after school, on school holidays or during vacation.
F. Transportation
Children may be dropped off before school and picked up after school, according to a
procedure outlined for the school year. The primary goal for each procedure is for the safety
of each child. Any change from the usual schedule of transportation must come in writing with
the child on that particular day. The school will not accept a verbal request from a student to
change their manner of transportation.
IV. BIRTHDAYS/HOLIDAYS
A treat for the class may be sent on a child’s birthday. Treats (precut/divided) will be given during
lunch. Do not send birthday invitations to school for children to hand out to classmates unless
everyone in the class is receiving an invitation. This gesture only creates hurt feelings among other
students. Addresses can be found in the school directory to mail invitations. Gifts, baskets or flower
deliveries will be given to the student at the end of the school day.
V. ELECTRONIC/PERSONAL TELECOMMUNICATION DEVICES
Devices such as notebooks, laptops, tablets, other portable computers, MP3 players, video or audio
recorders, DVD players, cameras, games, e-readers or other electronic devices that may interfere
with the educational process or the safety of our students are not permitted at school unless prior
permission has been obtained. Cell phones brought to campus must be given to home/classroom
teacher at the beginning of the day and returned at the end of the day. If a student uses a cell phone
or telecommunication device without authorization during the school day, the device will be
confiscated and given to administration. Parents may reclaim the item from the office. If a student
does not follow policy, then the device will not be allowed at school. The school will not be
responsible for any cell phone/telecommunication device damage or loss.
(See Discipline, page 14)
VI. FINANCE
A. Tuition (Tuition Schedule is available in the school office or website.)
Payment Options-Tuition is payable in full by July 30th to the school, monthly or semiannual payments through the FACTS Tuition Management Program.
B. Registration
A non-refundable registration fee is required each year to enroll a student at St. Ann’s
School.
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VII. GRIEVANCE PROCEDURE:
Grievances shall be resolved at the first possible administrative level available to the grievant.
Parties to a grievance shall observe the procedure described in the implementation of this policy.
They shall conduct themselves at all times as befits educational ministers who model the teachings of
Christ to the students and to the parish community and who are motivated by the principles of
mutual respect and Christian love of neighbor.
Every effort must be made to achieve reconciliation or resolution of the issue informally before
grievance procedures are initiated.
PREAMBLE
In keeping with the principles inherent in the faith community that characterizes relationships of the
parish and the administration of the Catholic schools, and with the further aim of insuring a just
resolution of problems which occasionally arise during the operation and administration of those
schools, a procedure for handling grievances has been established and approved by the Diocesan
Bishop. This procedure provides an orderly and just means for resolving serious differences which
may arise during the administration and operation of that faith community.
"Grievance" as applied herein, is defined as a Student's and Parent's formal claim of misapplication or
misinterpretation of enforcement of discipline, of established policies and/or regulations at the local
level.
Purpose: The purpose of the grievance procedure is to secure, at the first possible administrative
level, equitable resolution of the grievance.
PROCEDURE
1. INFORMAL. Before allowing differences to become formalized into grievances, every effort should
be made to resolve local level disputes within ten (10) working days by means of a free and open
discussion between the grievant, staff member and the principal. This discussion should be pursued
with a view to reconciliation and resolution as befits those leaders who minister in the name of Christ
in the Catholic community. If the matter cannot be resolved by dialogue, a third party, mutually
acceptable to the principal, grievant and the staff member may be asked to sit in on the discussion.
Without exception, informal attempts must be made to resolve the issue before the formal
procedure is initiated.
2. FORMAL. If the informal attempts at resolving differences are unsuccessful, the formal grievance
and appeals procedures outlined below are to be followed. The proceedings are kept appropriately
confidential. The term "days" shall mean working days throughout the conduct of the proceedings. A
formal grievance shall not be accepted if it is filed or appealed out of the required sequence of levels.
Student grievances shall be filed by their Parents or Guardians; at the hearing both student and
parents or guardians will be present. A grievance may be withdrawn at any level. Once withdrawn, a
grievance cannot be reopened. The Principal shall inform the Superintendent of Schools immediately
whenever a formal grievance procedure has been initiated or withdrawn. Every effort should be
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made to avoid any bias in this communication. (If the grievance is against the Principal and the
grievant has exhausted the informal procedures, then the grievant may proceed to formal level
two.)
LEVEL ONE - APPEAL TO SCHOOL PRINCIPAL
The grievant shall present the grievance, in writing, to the school principal within five (5) working
days following the completion of the informal grievance resolution process. The written grievance
must state clearly that it is a grievance, describe the event on which the grievance is based and any
informal attempts that may have been made to resolve it, have a suggested remedy, be signed by the
grievant and carry the effective date on which it is presented to the principal. Within ten (10) working
days following the receipt of the written statement of grievance, the principal will arrange a meeting
between the staff member, the grievant, required parties, and him/her self. Within five (5) working
days following the meeting, the principal will provide the grievant with a written decision on the
grievance.
LEVEL TWO - APPEAL TO PASTOR(s)
Should the grievant wish to appeal this decision, he/she must file the written appeal of the decision
with the pastor(s). The pastor will seek consultation from another pastor, school board member and
an educator. Within five (5) working days, the pastor(s) will provide the grievant with his written
decision on the grievance appeal. The decision of the pastor(s) is final.
VIII. HEALTH
A. Illness during School
Should a child become ill or injured during the school day and is not able to remain at
school, a parent will be called to make further arrangements. When a child leaves school,
they must be signed out in the school office.
B. Medication
Only medication prescribed by a doctor and dispensed by a licensed pharmacist will be
administered to children. Medicine prescribed by a doctor or dentist must be in the original
container and labeled with a current pharmacy prescription label. Over-the-counter
medication is not administered at school by school personnel.
C. Infectious or Contagious Diseases
A student who has an infectious or contagious illness is not permitted to attend classes until
the danger of transmitting the infection or disease is over. NOTE: A child must be free from
fever, diarrhea and vomiting for 24 hours before returning to school. If a student suffers
from stomach reflux, a written doctor’s note is required.
D. Immunization Policy/Records
No student in the Catholic schools of the Diocese of San Angelo will be permitted to claim
an exemption for any reason other than medical. It is the parent’s responsibility to send
updated records to the school as new immunizations are administered. If records are not
current, the student may not attend classes until immunization are updated. The school
nurse will inform families of such issues.
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E. Health Services
Hearing and vision screenings are given regularly to all students and referrals are sent to
parents when a more complete examination is indicated. Scoliosis spinal screenings are
given in the 6th grade. Acanthosis Nigrican screening for Type 2 Diabetes is performed in
the 1st, 3rd, 5th and 7th grades.
The following chart lists the most common communicable diseases, indicates the incubation of each
and gives the requirements set by the Health Department for a student’s return to school following
the infection:
Name/Incubation Period
Requirements for Returning to School
1. Chicken Pox
Exclude 7 to 10 days-Individuals should
10-21 Days
not return until all blisters have crusted over.
2. Head Lice
May not return to school until nit free
(nurse check)
3. Infectious Hepatitis
15-50 days return to school.
Physician’s release needed for student
4. Impetigo
4-10 days
Exclude until healed and non-infectious
evidenced by a doctor’s release.
5. Measles
10 days to fever
14 days to rash
Exclude when symptoms develop and for
7 days after appearance of rash.
6. Rubella
14-21 days be
No restrictions. Child with fever should
kept at home.
7. Mumps
12-26 days
Exclude until all swelling is gone.
8. Pink eye
24-72 hours
Exclude until recovered. Doctors
statement of release is needed.
9. Ringworms (scalp
or skin)
May attend school provided person is
under physician’s care and area is covered.
IX. UNIFORM
Uniform policy is under review and will be distributed the first of April. Possible changes are being
discussed and researched at publicized meetings.
Teams and Organization Uniforms
 School teams may wear game shirts on designated days with approval of the administration.
 On event days, Boys Scouts, Cub Scouts, Girl Scouts and Brownies may wear appropriate and complete
uniforms
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Parent/Volunteer Dress Code
Volunteering allows parents to make a positive impact on the educational process of the children. Dress should
be appropriate within an environment of school-aged children and may be tailored to the activity. Clothing
regardless of style should be appropriate. Length of shorts, skirts, dress should be tasteful and modest. Tight
clothing is never appropriate. Parents or volunteers coming to the school must adhere to an appropriate type
dress code.
NOTE: The words MODEST, ACCEPTABLE, APPROPRIATE, ENHANCE, QUESTIONABLE NATURE... have different
meanings for different people. If a situation arises where the student has a different interpretation from the
school authority, the teacher and/or administrator will make the final determination.
Uniform Infraction
1st Offense-written warning
2nd Offense-call parents to bring appropriate attire to school
Ordering information and samples of acceptable shorts, pants and shirts are available in the school office.
X. VOLUNTEERING
A huge part of the school is our volunteers. There are many opportunities to help in the school but a
background check must be completed as well as attending an Ethics & Integrity in Ministry workshop.
INSTRUCTIONAL PROGRAM
I. CURRICULUM
St. Ann’s School is accredited by the Texas Catholic Conference Education Department (TCCED), Texas
Private Schools and Colleges (TEPSAC) and Texas Education Agency (TEA). Our curriculum is approved
and offers students challenging and well-integrated programs of studies.
Religion is the central course in the curriculum. The program is designed not only to present a well
organized presentation of doctrine, but also to bring each student to a personal experience of their
faith and a deeper knowledge of Jesus Christ as He is revealed to us through the Bible and the people
around us.
The school provides an academic environment where students are well prepared to enter higher
levels of education. It also provides an atmosphere where children are free to grow and learn. The
academic needs of each student are not only fulfilled through required courses, but also
supplemented by enrichment programs and educational field trips. The resources of the library,
audiovisual media, and computer lab are available so the students can utilize all of their potential in
the learning process.
The curriculum includes religion, language arts, mathematics, social studies, science, health, Spanish,
computer science and physical education as well as music, art, band and orchestra.
II. FIELD TRIPS
Field trips serve the instructional program by utilizing those educational resources of the community
and of the region which cannot be brought into the classroom. Field trips are privileges and a student
may be denied participation if they fail to meet academic or behavioral requirements. Written
parental request for all field trips is required at the time of the trip.
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III. HOME ASSIGNMENTS
Because there is a time for school work, a time for play and a time for family living, homework is not
assigned with the idea of just keeping the student “busy.” Assignments are given for the purpose of
providing opportunities to extend knowledge and develop independent study habits. While
homework is an integral part of the teaching process used at St. Ann’s School, there is no set pattern
of homework assignments. When deadlines are established by teachers and students, they should be
met punctually. You play a big role in helping your child. Students need to know that school matters.
Parents can’t learn for your child but you can build the skills your child needs to be a better learner.
Parents can help with home study by providing a quiet environment and assisting the child as
needed. Remember, homework is your child’s responsibility. Average time for homework
assignments are as follows:
Kindergarten
20-30 minutes
st
nd
1 -2 Grades
30-45 minutes
rd
th
3 -5 Grades
45-60 minutes
6th-8th Grades
60-90 minutes
IV. PROMOTION AND RETENTION
The decision to retain a student who has not mastered the necessary fundamental academic skills will
be made in consultation with the parents. Such factors as physical size, general development and
social maturity will also be considered. A student who is promoted conditionally must attend and
successfully complete summer school in the subject(s) in which they were conditioned. A report of
summer work must be presented to the school principal prior to the first day of school.
V. SCHOOL HOURS
The school day for all grades will be announced in the parent letter before the opening of school each
year. The school calendar, Tuesday Folders and parent communications will include days of early
dismissal, in-service and holidays. Please do not bring students to school before supervision begins.
Supervision of children will begin 25 minutes (7:30 AM) before opening bell (7:55 AM). All students
should be picked up immediately after school unless attending After School program. Children not
picked up by 3:30 bell will be sent to the Extended Day program and charged accordingly.
VI. STUDENT PROGRESS REPORTS
A. Report Card
Elementary report cards are issued four (4) times during the academic year. Middle School
report cards are issued six (6) times during the academic year.
St. Ann’s Grading Scale
100-94 Outstanding Progress
76-70 Limited Progress
93-85 Good Progress
69-0 Unsatisfactory Progress
84-77 Acceptable Progress
EX-Extending Mastery
AC-Achieving Mastery
DV-Developing Mastery
NY-Not Yet
(Skill Not Yet Evident-No Mastery)
-Indicates Needs Attention
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B. Progress Report
Progress reports are mailed at midterm during each grading period. The purpose of this report
is to notify parents if the student is not performing at their ability level and to indicate the
factors influencing the low performance.
C. Honor Roll
We believe that students deserve to be rewarded for “a job well done.” Students in 2nd-8th
grade who earn an 85 or above in all subject areas will be recognized on the St. Ann’s School
Honor Roll. Students in 2nd-8th grade who earn an AC in all subject areas will be recognized
on the St. Ann’s School Honor Roll. 1st graders will be recognized on a Conduct Honor Roll.
D. Parent-Teacher Conference
Parent-Teacher conferences are scheduled after the first nine weeks. Parents are encouraged
to make appointments to visit the teachers at any time to discuss their child’s performance.
VII. SUCCESS IN SCHOOL
Success in school means more than good grades. Successful students believe they can succeed in
school and in life. Successful students are more likely to be successful adults. Be a good role model.
Your child will follow your lead. Be positive about learning. Talk about school in an upbeat way to
show you value learning. Let your child see how much you like learning. Have a “can-do” attitude. Let
your child see that you try your best when you run into a tough task. Show interest in your child’s
education. Let your child know that school is well worth the effort. Ask questions about school every
day. Help improve reading skills and practice writing skills at home. Have lots of reading material
around. Teach your child to read with a purpose. Encourage writing in everyday life. Be sure to tell
your child what you liked about the writing. Work to improve test scores. Avoid “cramming”. Be
physically ready. Use memory aids and review test-taking tips. Test-taking is a skill. Create a good
study routine. Establish a study time and make a schedule. Set up a special study place. Make
homework meaningful. Homework is a daily part of being successful student. Remind your child how
homework helps. Encourage good work habits. Get involved in school life. Encourage independence.
Prepare your child to take charge of his or her own life and learning. Being independent is a powerful
skill that lasts a lifetime.
VIII. TEXTBOOKS
All textbooks are purchased by the school and issued to the student for their use. It is the
responsibility of the student to properly care for the books issued to them. All books must have
protective covers and be kept free of pen/pencil marks. Payment in full will be required for lost or
damaged books.
CONDUCT
I.
CONDUCT
When a student enters St. Ann’s School, the student and parents have demonstrated acceptance for
the school’s standards, rules and regulations. One of the most important lessons education should be
student conduct. While it does not appear as a subject, it underlies the whole educational structure.
Conduct is the training that develops self-control, character, orderliness and efficiency. It is the key to
positive interactions, consideration for others, inner peace and happiness.
A. Purpose of Conduct
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1. To achieve maturity, self-control and Christian attitudes toward lawful authority,
one’s peers and one’s duty in life.
2. To provide a classroom situation conducive to learning.
3. To teach consideration and courtesy for others.
4. To maintain order: moral, mental and social.
B. Student-Teacher-Parent
Conduct is maintained in the classroom or school when there is evidence of a cooperative
spirit between principal, teacher and students. Therefore, anyone who does not adhere to the
regulations deemed necessary for a good learning situation and an ordered atmosphere is
acting in a manner detrimental to the welfare of the other students. Teachers will take the
means they feel necessary and reasonable to correct any inappropriate behavior. They will
inform the parents of recurrent problems by means of a telephone call, written note and/or
conference.
C. Learning Life Skills
Positive conduct is a behavior modification process which helps the student deal with
problems and decide how to cope/handle with them. This is taught and learned first in the
home. To help the child in school we encourage parents to adhere to the following guidelines:
▪ Guide the child to model the life of Jesus and thus demonstrate in word and action
consideration and concern for others.
▪ Teach the child to be respectful and courteous at all times to those entrusted with
their guidance and education.
▪ Show interest in the school by attendance at all school sponsored functions and by
active participation in school related organizations.
▪ Stress the importance of being prepared for school by keeping up with work, materials
and books.
▪ Help the child to be tolerant of teachers and classmates whose home environment is
different from theirs.
▪ Encourage and guide the child to wholesome friendships, interests and activities.
▪ By understanding school rules, parents can urge the child to comply and cooperate
with the school. Should a problem arise, first consult with the child’s teacher, and
then, if necessary, with the principal.
D. Norms for All Students

Students are expected to enter and leave the building in a quiet and orderly manner.

Before school, students are expected to remain in designated areas.

During recess, which is supervised by school personnel, students must remain in play
areas unless granted permission by the supervisor to enter buildings.

Students will conduct themselves in an orderly manner in the cafeteria. Talking in an
acceptable tone/loudness to the nearest neighbor is permitted with the supervisor’s
permission.

All students must have the necessary classroom supplies. Borrowing and loaning
supplies can be disturbing to both teacher and students.
II. INFRACTIONS OF RULES
Students committing infractions are disciplined according to the severity of the rule being violated.
Unacceptable behavior may be dealt with by suspension, expulsion or alternative educational
opportunities.
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The following infractions constitute offenses for which students are strictly accountable:
A. Threatening a student, teacher or other school personnel.
B. Willful defacing of, the theft of or destruction of school, Church or personal
property. The student and/or guardian will be required to repair or replace damage.
C. Possessing or using firearms, other explosive devices, knives or sharp instruments
are grounds for automatic expulsion.
D. Initiating a fight or participating in the fight.
E. Using forged notes or forged official signatures.
F. Refusing to comply with any reasonable request of any teacher or other school
personnel.
G. Committing an act of defiance, either in language or action, on the school campus.
H. Leaving class and/or school campus without permission.
I. Disrupting class while in session, misbehaving in classrooms, rest rooms, hallways or
any assembly.
J. Truancy
K. Cheating and copying
L. Stealing
M. Verbal, physical, electronic, cyber and psychological student harassment.
N. Possession of or under the influence of dangerous drugs, alcohol or chemicals.
O. Wearing apparel that is inappropriate in an academic setting.
P. Vulgar language
Q. Immorality
R. Hazing
S. Demeaning Behavior
III. PROCEDURE FOR HANDLINF DISCIPLINE PROBLEMS
The teacher is expected to maintain proper discipline with all students at all times. Anecdotal records will
be kept by the teacher on serious problems which are referred to the principal. Penalties may include but
are not limited to: notification of parent, conference, in-school or out of school suspension, disciplinary
probation or expulsion.
IV. SUSPENSION AND EXPULSION
A. Suspension
Suspension is considered a severe action and, therefore, is not taken lightly. Its intent is to aid
parent and child to work together to arrive at the best solution to the problem. Only the principal
is authorized to suspend students.
1. In-School Suspension (ISS)
The student is allowed to attend school, but is isolated from their classmates. Time will be
devoted to assigned class work and to working out the problem which caused the
suspension. Assignments may be graded with limited points. The parent will pay for a
substitute to supervise the student during in-house suspension
2. Out of School Suspension (OSS)
A grade of zero is recorded in every class a student misses while suspended with no
opportunity for makeup. Any assignments made prior to the suspension and becomes due
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during the suspended period will be accepted, but will be treated as any late assignment
with penalty points being deducted.
B. Expulsion
Expulsion is the most severe action taken by the school. It is the permanent dismissal of the
student from the school. Prior to taking this action, the principal will consult with the parish
pastor. Circumstances leading to the expulsion are:
1. Delinquency, immorality or an act which constitutes a definite menace to other pupils
or school personnel.
2. Chronic and incorrigible misbehavior which undermines classroom discipline and
impedes the academic process for the entire class.
C. Procedures for expulsion:
1. Teacher, principal and pastor will evaluate the recommendations for expulsion and
review carefully the written data.
2. The principal gives oral and/or written notice of charge to student or guardian.
3. The student is given the opportunity to present his version of the incident in
question.
4. The student is suspended until final action has been taken.
5. The guardian is offered an opportunity to confer with the principal before the final
decision.
6. Records of the proceedings are kept by the principal and filed in the school office.
7. After all the necessary consultations, the pastor and principal will make the final
decision and communicate the decision to the significant persons.
V. SAFE ENVIRONMENT DIOCESAN POLICY
CHILDREN / YOUTH BEHAVIOR
(Catholic Schools, Religious Education, Other Youth Programs)
Manual of Diocesan Policies of San Angelo (Policy #5141.1)
Church personnel will strive to ensure that children/youth model behavior that maintains a safe
environment for themselves and others (children, youth, adults) and witnesses in word and deed
their discipleship in Jesus Christ. (Adapted from NFCYM Policy for Protecting Youth People.) An
important component of Safe Environment Training for Children/Youth is Prevention Training that
fosters a sense of safety, sensitivity and responsibility in peer relations between children and youth.
Christian behavior is integrated throughout the curricula of the Catholic School/Religious Education
Program. Parents and students are to be made aware of expected behavior at the beginning of the
year and integrated throughout. This will be accomplished through the use of the Diocesan
Guidelines for Student Behavior and the Diocesan Safe Environment Program.
In accord with the call to be peaceful followers of Christ, and with the state law, the Diocese will not
tolerate any type of bullying or intimidation. Bullying and intimidation include engaging in written,
electronic, or verbal expressions or conduct that has the effect of physically harming a student,
damaging a student’s property, or placing a student in fear of harm to one’s self or property severe
enough to create an intimidating, threatening or abusive educational environment for a student.
Catholic Schools, Religious Education and other youth programs are to have specific rules to deal with
youth misbehavior.
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In the event of a serious incident between minors (one that sexually, physically, verbally or
psychologically harms another) who are supervised by Church personnel, an Incident Report needs to
be completed, after first going through the proper levels of authority, and submitted to the
appropriate level of authority that will deal with the incident. Some examples of serious incidents
might include but not be limited to: inappropriate sexual touching, physical violence causing injury
that requires professional medical care or hospitalization or situations requiring a response from law
enforcement officials. When necessary, incidents will be reported to the proper Diocesan authority.
Steps to take in reporting serious incidents among children/youth regarding:

Sexual, physical, verbal, electronic or psychological abuse incident involving peers

Sexual, physical, verbal, electronic or psychological abuse incident between peers
when one is 3 or more years older than victim
1. Gather all information and evidence on sequence of events
2. Talk to Teachers(s) or one in charge
3. Talk to Youth involved (all parties)
4. Talk to Parent(s)
5. Talk to other involved parties and witnesses
6. Send report to appropriate level of authority
Reporting Procedure Sequence
Parents of children and youth involved in serious incidents should always be informed of the incident
and pending actions.
Catholic Schools
1. Teacher
2. Principal
3. Pastor
4. Superintendent of Schools
5. Diocesan Safe Environment Coordinator
6. Bishop
Children and youth involved in these incidents are to be disciplined by the proper level of authority
according to the severity of the action, in accordance with written rules of the Catholic School, …..
This might include a warning, reprimand, suspension, other appropriate actions or expulsion from the
Catholic School, …in which the youth was a participant when the incident occurred. When necessary,
law enforcement officials are to be contacted in accordance with current civil laws. Students involved
in the Catholic Schools, … and other Church sponsored programs must be made aware that they can
report abuse involving either themselves or peers to one of the following:

Parents

Teachers

Principals

Pastor

Diocesan Safe Environment Coordinator
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Efforts should be taken by the appropriate level of authority to work for healing with youth and
families involved or affected by serious incidents and professional counseling, spiritual guidance and
other assistance should be provided if deemed appropriate. It is expected that the parents of children
or youth who have caused injury to another child or youth will be liable for any costs incurred for
medical care or counseling attributable to the incident.”
*The Diocese of San Angelo Safe Environment Program protects adults and children from sexual, physical,
verbal and psychological abuse. Bishop Pfeifer has added a policy regarding children and youth behavior and
defines threatening or bullying behavior and the consequences of such behavior. (page 30)
SPECIAL SERVICES
I. DRUG EDUCATION AND HUMAN SEXUALITY
God’s plan for family life is integrated into religion classes. Appropriate drug and sexual awareness
programs will be selected by the administration for school curriculum. Parent permission will be
obtained prior to some presentations.
II. EXTRA-CURRICULAR ACTIVITIES
Extra-curricular activities such as sports, fine arts and special programs are offered to students at St.
Ann’s School. Students who participate must meet the following requirements:
1. Have parental permission
2. Maintain passing grades in all subjects to maintain eligibility.
3. Signed Athletic Handbook forms.
4. Have paid sports participation fee.
Adults driving students (other than own child) to athletic events must meet diocesan requirements;
provide proof of appropriate insurance coverage, background check and Ethics workshop.
III. FIRE DRILLS/TORNADO DRILLS/LOCKDOWN DRILLS
Fire drills are held in the school regularly. Tornado drills are conducted at the beginning of the
season. A lockdown drill is conducted annually. A parent note will be sent home when a lockdown
drill has been conducted.
IV. GUIDANCE
Counselors are available to serve all members of the St. Ann’s community and are a vital part of the
school program. An age-appropriate curriculum is integrated into the school program of study. The
school will work with parents especially for long-term individual or group counseling.
V. LIBRARY
The School Library is an integral part of the educational program. Kindergarten through fifth grades
visit the library weekly. Middle school students visit the library with the classroom teacher. Each day,
the Library is open to check in/out materials, to do research, or to do quiet reading. Books are
checked out for week, but may be rechecked. Lost or damaged books are paid for by the parents of
the student at the original price of the book.
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VI. LUNCH
Students may bring a sack lunch or purchase a hot lunch in the cafeteria (milk, juice and water may
also be purchased). The Hot Lunch Program is catered. Hot lunch orders are sent home in advance so
the food may be purchased over the weekend. Hot Dog Day and Pizza Day are monthly PTO functions
and payments are made directly to PTO.
VII. TESTING PROGRAM
St. Ann’s School has a comprehensive test program. Standardized achievement tests are administered
to the students in kindergarten through eighth grade. Results of these tests are reported to all
parents.
UNWRITTEN REGULATIONS/RIGHT TO AMEND
This Parent-Student Handbook is limited in content. Due to a constantly changing world, emphasis
has been placed only on those things deemed most beneficial to the students and parents of St. Ann’s
Catholic School. It would be impossible to cover all problems which may arise in the future. When an
abuse develops, great efforts will be made immediately to eliminate it. Anything that distracts from
the spirit, education, philosophy or dignity of St. Ann’s School will be addressed.
St. Ann’s School reserves the right to amend this handbook. Parents and students will be notified of
any changes.
TELECOMMUNICATIONS USE AGREEMENT
Telecommunications Use Agreement
Adapted from NCEA’s From the Chalkboard to the Chatroom.
As a computer user, I agree to follow the rules and code of ethics in all of my work with computers
while attending St. Ann’s Catholic School:
1. I recognize that all computer users have the same right to use the equipment; therefore, I will not
use the computer resources for non-academic purposes. I will not waste or take supplies such as
paper, printer cartridges, and discs that are provided by the school. When I am in the computer lab, I
will talk softly and work in ways that will not disturb other users. I will keep my computer work area
clean and will not eat or drink in the computer lab.
2. I recognize that software is protected by copyright laws; therefore, I will not make unauthorized
copies of software and I will not give, lend, or sell copies of software to others. I understand that I will
not be allowed to bring software applications, games, or CD-ROMs from home to be used on school
equipment without proof of licensure and prior approval of appropriate school personnel.
3. I recognize that the work of all users is valuable; therefore, I will protect the privacy of others by
not trying to learn their password; I will not copy, change, read, or use files from another user
without prior permission from that user; I will not attempt to gain unauthorized access to system
programs for computer equipment; I will not use computer systems to disturb or harass other
computer users or use inappropriate language in my communications.
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I will honor my school’s procedures for the storage of information. I realize that after prior notice has
been given to me, files may be deleted from the system to protect the integrity of the network or
because of space limitations on the computer’s hard drive.
4. Each student who received Internet access will be instructed in the proper use of the network. The
use of the Internet must be in support of education and research consistent with the educational
objectives of the school. Students using network or computing recourses must comply with the
appropriate rules for that network or resource. Students are never permitted to type a web
address/URL into a web browser.
As a user of a network, I will not use bulletin boards nor chat lines for personal use. In addition, I will
not reveal my personal information, home address, or personal phone number or those of students,
teachers, or other staff members. Transmission of any material in violation of any U.S. or state
regulation is prohibited. This includes, but is not limited to: copyrighted material, threatening or
obscene material, or material protected by trade secret. The use of school computers and networking
resources for commercial activities is not permitted. Their use for product advertisement or political
lobbying is also prohibited.
5. Parents must realize that their students may encounter material on a network/bulletin board that
they do not consider appropriate (vulgar jokes, statements of believe that some might consider
immoral, etc.) The student is responsible for not pursuing material that could be considered
offensive.
6. The use of the computer is a privilege, not a right, and inappropriate use will result in the
cancellation of these privileges. Vandalism or intentional modification of system settings will result in
cancellation of privileges and/or school disciplinary action. The school reserves the right to seek
financial restitution for any damage caused by a student or other user. The system administrators will
deem what is inappropriate use, and their decision is final. The administration, faculty, and staff of
the school may request that the system administrator deny, revoke, or suspend specific user
privileges. Violations of the rules and code of ethics described above will be dealt with seriously.
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St. Ann's Catholic School
Parent-Student Handbook Agreement 2013-2014
The Parent-Student Handbook has been drawn up to help our families and students
gain the greatest possible benefit from the school experience. It is important that each
student understands the handbook requirements and be encouraged to follow the
rules and regulations included with it. Please read through the handbook and sign this
form. Return this form to the homeroom teacher or school office. You and your
child’s signature will certify that you have read the handbook, understand the contents
and acknowledge the responsibilities outlined in it.
We have read the 2013-2014 St. Ann’s School Parent-Student Handbook and agree to
follow the policies and procedures as stated.
_________________________________
____________________
Parent Signature
Date
_________________________________
____________________
Parent Signature
Date
_________________________________
____________________
Student Signature
2013-2014 Grade
_________________________________
____________________
Student Signature
2013-2014 Grade
ST. ANN’S SCHOOL PHOTO-VIDEO RELEASE
I hereby give permission for my son/daughter _________________________________
to be photographed or videotaped at St. Ann’s Catholic School. I realize that the photo
may be published in the newspaper, a magazine, the school website, or other
publication. The photo/video may be used for informational or educational purposes
regarding the programs or curriculum at St. Ann’s Catholic School.
Signed: ______________________________________________
Date: ________________________________________________
Return signed Parent-Student Handbook form to the office with registration.
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