PLATINUM SPONSORSHIP PACKAGE
Cost: € 4.000,00 + 23% VAT
Sponsor Benefits
❖ Corporate presentation of scientific interest in a parallel session during the conference
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(est. 20 minutes)
Banner displaying the company name and logo to be placed in the lobby area
A DV or slides with the company name and logo to be shown during the break time
Slide with the company logo to be viewed before and after the Satellite Symposium
Public acknowledgement during the Opening Ceremony and the Official Dinner
Exhibition Space
Up to 6 m2 Exhibition space offered with table-top stand
Advertisement included
❖ Inclusion of Sponsor’s brochure in the participants’ bags (insert to be provided by
sponsor) well in advance
❖ Logo included in the Conference Sponsors Banner (prime position)
❖ Logo in the final Conference Program and in the Conference Proceedings (prime
position)
Registration
❖ Complimentary Conference registration for company senior staff member (1 Free
registration).
Acknowledgement
Platinum Sponsors will:
❖ Branding (logo & link) on the conference web page
❖ Special reference in publicity activities and social media
❖ Public acknowledgement in the respective Newsletter of the Hellenic Entomological
Society (prime position)
GOLD SPONSORSHIP PACKAGE
Cost: € 2.000,00 + 23% VAT
Sponsor Benefits
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Banner displaying the company name and logo to be placed in the lobby area
A DV or slides with the company name and logo to be shown during the break time
Slide with the company logo to be viewed before and after the Satellite Symposium
Public acknowledgement during the Opening Ceremony and the Official Dinner
Advertisement included
❖ Inclusion of Sponsor’s brochure in the participants’ bags (insert to be provided by
sponsor) well in advance
❖ Logo included in the Conference Sponsors Banner
❖ Logo in the final Conference Program and in the Conference Proceedings
Registration
❖ Complimentary Conference registration for company senior staff member (1 Free
registration).
Acknowledgement
Gold Sponsors will:
❖ Branding (logo & link) on the conference web page
❖ Special reference in publicity activities and social media
❖ Public acknowledgement in the respective Newsletter of the Hellenic Entomological
Society
SILVER SPONSORSHIP PACKAGE
Cost: € 1.000,00 + 23% VAT
Sponsor Benefits
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Banner displaying the company name and logo to be placed in the lobby area
A DV or slides with the company name and logo to be shown during the break time
Slide with the company logo to be viewed before and after the Satellite Symposium
Public acknowledgement during the Opening Ceremony and the Official Dinner
Advertisement included
❖ Inclusion of Sponsor’s brochure in the participants’ bags (insert to be provided by
sponsor) well in advance
❖ Logo included in the Conference Sponsors Banner
❖ Logo in the final Conference Program and in the Conference Proceedings
Acknowledgement
Silver Sponsors will:
❖ Branding (logo & link) on the conference web page
❖ Special reference in publicity activities and social media
❖ Public acknowledgement in the respective Newsletter of the Hellenic Entomological
Society
ITEMIZED SPONSORSHIP OPPORTUNITIES
Conference Bags
(incl. NOTEPADS & PENS)
or provided in kind
COST: € 1.800,00 + 23%VAT
The sponsorship covers:
Complete production of the Conference Material, i.e. Bags, Notepads & Pens. The total of
distributed items is estimated at 500 per item. Conference bags have to be approved by the
Organizing Committee.
Sponsor Benefits:
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Sponsor’s logo on the Conference Bags, Notepads and Pens
Acknowledgement on Sponsors’ Board on site
Acknowledgement in the Sponsors’ List in the Final Program
Sponsor’s Logo at the website of the Conference
Conference Material
(BADGES & LANYARDS)
or provided in kind
COST: € 500,00 + 23%VAT
The sponsorship covers:
Complete production of the Conference Material, i.e. Badges & Lanyards. The sponsors logo
will be printed in the back of the badge. Total items are estimated at 300 pieces per item.
Sponsor Benefits:
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Sponsor’s logo on the Badge and the Lanyards.
Acknowledgement on Sponsors’ Board on site
Acknowledgement in the Sponsors’ List in the Final Program
Sponsor’s Logo at the website of the Conference
Coffee Breaks
(per coffee break)
COST: € 1.000,00 + 23%VAT
The sponsorship covers:
Coffee Breaks cost complete production of the Coffee Break Coupons i.e. design, films, paper,
montage, printing. The sponsoring company’s logo will be printed in the back of the coffee
coupons. The breaks will be served in the exhibition area. Coffee breaks will be served (two
per day) to all registered participants and exhibitors.
Sponsor Benefits:
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Sponsor’s logo on the Coffee Break Coupons
Exclusive use of advertising options in the Coffee Break Area during the Sponsored
Coffee Break
Sponsor’s Logo at the website of the Conference
Acknowledgement in the Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Board on site
Welcome Reception
COST: € 3.000,00 + 23%VAT
The Welcome Reception will take place on September 5th, 2016. The sponsoring company’s
logo will be printed on the invitations and the signage placed at banners during the
Reception.
The sponsorship covers:
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Rental of the Opening Ceremony Venue
Catering of the Welcome Reception
Entertainment Programme
Design and printing of the Welcome Reception invitations
Sponsor Benefits:
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Sponsor’s name and logo on the Welcome Reception Invitations
Sponsor’s logo shown on the signage placed at the Main Conference Hall
Exclusive use of advertising options in the Welcome Reception Area
Sponsor’s Logo at the website of the Conference
Acknowledgement on Sponsors’ Board on site
Acknowledgement in the Sponsors’ List in the Final Program
(3) Complimentary invitations for the Welcome Reception for non - participants
Gala Dinner
COST: € 8.000,00 + 23%VAT
The official Gala Dinner of the Conference will take place on September 5th, 2016.
The sponsorship covers:
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Catering of the Gala Dinner
Entertainment Programme
Design and printing of the Gala Dinner invitations
Sponsor Benefits:
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Sponsor’s name and logo on the Welcome Reception Invitations
Sponsor’s logo shown on the signage placed at the Main Conference Hall
Exclusive use of advertising options in the Welcome Reception Area
Sponsor’s Logo at the website of the Conference
Acknowledgement on Sponsors’ Board on site
Acknowledgement in the Sponsors’ List in the Final Program
(5) Complimentary invitations for the Gala Dinner for non - participants
Internet Café:
COST: € 3.000,00 + 23%VAT
A special area at the exhibition will be assigned as the Internet Cafe. The sponsoring
company will provide 3 workstations, enabling participants to send and receive e-mail, send
and retrieve messages to other Conference participants, and have free access to the Internet.
The sponsoring company will run this centre by providing both equipment and manpower.
The sponsoring company’s name will be displayed on the retrieval stations. Information
regarding this service will be included in the Conference website and final programme.
Speaker Ready Room:
€ 2.000,00 + 23%VAT
The Speaker Ready Room is located in a special area at the Conference Center will be assigned
as. Presenters may review their slides and PowerPoint Presentations, as well as receive
programme updates. The sponsoring company will provide 2 workstations. The sponsoring
company will run this centre by providing both equipment and manpower. The sponsoring
company’s name will be displayed on the retrieval stations. Information regarding this service
will be included in the Conference website and final programme.
Special Requests:
We are aware that sponsorship of any of the above items may not suit your current
marketing aims. We are therefore willing to tailor a package to suit your objectives. Please
feel free to contact us to discuss your needs:
Conference Secretariat
Global Events Ltd
50A Stadiou Street
55534 Thessaloniki, Greece
Tel: +302310 247743 Fax: +302310 247746
Email: info@globalevents.gr
www.globalevents.gr
Acknowledgments:
Please note that all sponsors and exhibitors will be acknowledged in the final program, on
acknowledgment boards at the Conference and on the Conference website. Please forward
your company logo (in eps 300 dpi format) in both black and white and color version to the
above mentioned emails.
ADVERTISING SPONSORSHIP OPPORTUNITIES
A.Final Programme & Abstract Book:
(dim. 17x24 cm)
The Final Programme will be distributed at the Conference to all registered participants.
It will include the complete final scientific, social and tour programme, as well as practical
information on the Conference. Full-page colour (4 colours) advertisements will be available
at the following prices:
Back cover
Inside front cover
Inside back cover
Inside page
€ 2.000,00 + 23%VAT
€ 1.500,00 + 23%VAT
€ 1.500,00 + 23%VAT
€ 1.000,00 + 23%VAT
Advertisements should be submitted electronically in jpg or pdf format to
info@globalevents.gr
B.Program at a Glance:(dim.11x15cm)
COST: € 1.500,00 + 23%VAT
The “Programme at a Glance” is an extremely popular and useful Conference overview that
will be inserted in the Conference bags and will be distributed to anyone who wishes for an
extra copy. An exclusive advertisement of your company will appear on the back cover.
C. CD of the Scientific Program:
COST: € 1.000,00 + 23%VAT
The Final Programme will be distributed also on CD at the Conference to all registered
participants. The sponsor’s logo will be printed at the back cover of the CD.
D. Memory stick:
COST: € 2.000,00 + 23%VAT
The Final Programme and the abstract book will be distributed also to memory stick at the
Conference to all registered participants. The sponsor’s logo will be printed at the cover of the
memory stick.
SPONSORSHIP BOOKING FORM
Please complete and send to:
Conference Secretariat
Global Events Ltd
50A Stadiou Street
55534 Thessaloniki, Greece
Tel: +302310 247743 Fax: +302310 247746
Email: info@globalevents.gr
www.globalevents.gr
Name of Company
Contact Name
Position
Address
Post/Zip Code
_
Country
Telephone_
_
Fax
Email
Website
_
I would like to book the following Sponsorship Items:
Sponsorships
Price
Platinum Sponsorship Package
Gold Sponsorship Package
Silver Sponsorship Package
€ 4.000,00 +23%VAT
€ 2.000,00 + 23%VAT
€ 1.000,00 + 23%VAT
Conference Bags (incl. notepads&pens)
Conference Material (incl. Badges&Lanyards)
Coffee Breaks
€ 1.800,00 + 23% VAT
€ 500,00 + 23% VAT
€ 1.000,00 + 23% VAT
(each)
€ 3.000,00 + 23%VAT
€ 8.000,00 +23%VAT
€ 3.000,00 +23%VAT
€ 2.000,00 +23% VAT
€ 2.000,00 + 23% VAT
€ 1.500,00 + 23% VAT
€ 1.500,00 + 23% VAT
€ 1.000,00 + 23% VAT
€ 1.500,00 + 23% VAT
€ 1.000,00 + 23% VAT
€ 2.000,00 + 23% VAT
Welcome Reception
Gala Dinner
Internet Café
Speaker Ready Room
Final Programme/Abstract Book - Back cover
Final Programme - Inside front cover
Final Programme - Inside back cover
Final Programme - Inside page
Program at a Glance
CD of the Scientific Programme
Memory Stick
Other
Signature
_
_ Date
√
_
EXHIBITION
The industrial exhibition will be available at the Porto Palace Hotel Convention Centre.
Coffee breaks will take place within the exhibition area.
Minimum Exhibition Space: 6 sq.m. The maximum building height for exhibit stands is 2.50m.
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Booth Space Rental: € 1.000,00 + 23% VAT per stand.
The price includes: Exhibitors’ Manual, Coffee during breaks, Exhibitors’ badges, 100
Word Company/product profile in the official programme, Cleaning of public areas and
gangways, Welcome Reception for registered exhibitors.
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Shell scheme rental: € 2.500,00 + 23% VAT per stand.
The price for shell scheme booth rental includes: Exhibitors' Manual, Coffee during
breaks, Exhibitors' badges, White Shell Scheme frame, Fascia Panel and sign in bearing
name of exhibiting company, in standard lettering, 100 Word Company/product profile
in the official programme, Cleaning of public areas and gangways, Welcome Reception for
registered exhibitors.
Please note that space rental does not include the following:
❖ Shell scheme
❖ Electrical sockets
❖ Lighting
❖ Furniture
For special constructions other than the aforementioned ones, the Exhibitor will undertake
all costs along with full responsibility for transportation and construction.
Booth Assignment
Booth assignment, will be made on a “first come, first served basis”. Platinum and Gold
Sponsors will have priority. A completed application form accompanied by advance
payment should be mailed/faxed to ensure reservation of a desired location. Upon receipt
of the application form with payment, space will be confirmed and an invoice for the balance
due will be mailed. Please note that three alternative choices should be clearly indicated
on the application form. Space allocations will be made in the order in which application
forms with payment are received. Advance payment will be refunded if space is fully booked
or space offered is not acceptable to exhibitors.
ExhibitorProfile
A 100-word Exhibitor Company/Product profile displayed at the Exhibition will be published
in the exhibitor’s catalogue and must be submitted electronically by e-mail to
info@globalevents.gr
Conference Secretariat
Global Events Ltd
50A Stadiou Street
55534 Thessaloniki, Greece
Tel: +302310 247743 Fax: +302310 247746
Email: info@globalevents.gr
www.globalevents.gr
INFORMATION FOR SPONSORS AND EXHIBITORS
APPLICATION FOR SPONSORSHIP
Application for sponsorship can be made in writing with the enclosed booking enquiry form
to:
Conference Secretariat
Global Events Ltd
50A Stadiou Street
55534 Thessaloniki, Greece
Tel: +302310 247743 Fax: +302310 247746
Email: info@globalevents.gr
www.globalevents.gr
Once an application is made a contract will be sent to you for completion. This contract
should be signed and returned to Global Events Ltd - Conference Secretariat office address
above.
EXHIBITION BOOKING FORM
PLEASE FILL IN THE NAME OF YOUR COMPANY IN CAPITALS, AS YOU WISH IT TO BE
INCLUDED IN ACKNOWLEDGMENTS AND FORWARD THIS FORM BY FAX TO +30 2310 247746
I would like to book the following:
Item
Booth Space rental 6 s.m.
Booth Space rental 1.000,00€ per stand + 23% VAT
Shell scheme rental €2.500,00€ per stand + 23%VAT
X
SPONSOR’S CONTACT DETAILS
NAME:
TITLE:
COMPANY’S NAME:
ADDRESS:
CITY:
POST CODE:
COUNTRY:
TEL:
FAX:
E-MAIL:
VAT NO:
DATE:
TAX OFFICE:
SIGNATURE