RFP 1393 Johnson Controls Digital Control Parts / Service
Appendix ‘D’
Proponent Mandatory Questionnaire
It is mandatory that the Proposal response to Appendix ‘D’ is provided directly onto the
Appendix ‘D’ form. Proponents are to provide their Proposal response after the word
“RESPONSE”. If no response is applicable, please indicate Not Applicable. The responses
provided will form part of the evaluation.
If the response is lengthy additional detailed information to the original response can be referred
to and provided as appendices for clarity and convenience.
Proponent(s) must not alter any portion of Appendix ‘D’, with the exception of adding the
information requested. To do so will invalidate the submission of its Proposal.
Company Profile, Experience, Qualifications
Weighting 30%
1. Describe your company’s primary business and its experience with the supply of Johnson
Controls Digital Control Parts and Service to DDC’s?
“RESPONSE”
2. Provide your regular business hours of operation and in which time zone the hours refer to.
Indicate if your company has ‘after hours’ service or delivery capabilities.
“RESPONSE”
3. Name the technicians available to provide service on this Contract. Provide a description of
each person’s qualifications and related experience. Please be aware that the successful
Proponent will not be permitted to change the technicians without written approval by the
City.
“RESPONSE”
4. Identify the dedicated representative your company will assign to the City. Describe the
person’s qualifications, knowledge and experience with Johnson Controls Digital Control
Parts.
“RESPONSE”
3. List the person(s) assigned to assist with the ordering of parts and perform service on
DDC’s, indicate if they are certified and have experience in trouble shooting, diagnosing and
performing corrections to Johnson Controls brand of DDC controls?
“RESPONSE”
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RFP 1393 Johnson Controls Digital Control Parts / Service
4. Indicate Yes or No. Is your firm a:
(a) Manufacturer of the products being quoted: YES or NO
(b) Distributor of the products being quoted: YES or NO
(c) Both: YES or NO
(d) Other
“RESPONSE”
5. What is your company doing to support sustainability?
“RESPONSE”
6. Provide three (3) references that you have supplied products/supplies to that match as
closely as possible in size complexity and needs or the requirements of this RFP within the
past year and whom we may contact as a reference. Include the following information in
your response:
 Company Name
 Mailing Address
 Contact Name & Position
 Phone, Fax, Email
 State how long you have been supply products to this company.
“RESPONSE”
Financial
Weighting 35%
The City has identified a number of Parts it has purchased within the last two (2) years to
compare and evaluate each Proponent’s proposed individual product pricing and/or a pricing
discount structure. These Parts are not guaranteed and are for the purpose of evaluating
Proposal(s) only. ** Please note if and when the City orders Part(s) from the successful
Proponent that is awarded the contract, the City expects the same pricing structure used for the
Part(s) identified in this section.
Proponents are to provide unit price, unit purchase price, extended price for Part(s) set forth in
this section. All Part(s) are matched 100%. If the Proponent’s Part is different, than the City’s
specification for the Part, the Part is deemed not to be a match. If the Proponent cannot provide
a Part, indicate “X” for No Bid.



Unit Price means the unit price the Proponent pays for the Part(s).
Unit Purchase Price means the unit price the City pays which excludes freight and
mark-up.
Extended Price is calculated based on the Estimate Usage x the Unit Purchase Price =
Extended Purchase Price.
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RFP 1393 Johnson Controls Digital Control Parts / Service
(a)
(b)
Part
Usage
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IOAHN – 000X000 AJ Control
damper industrial alum/ss
EP-8000-2
Electric pneumatic transducer
A-010-6023AP
Filter
VA-7152-1001
Actuator
HE-67N2-0N00P Humidity
transmitter
AP- VMA 1420-0 VAV Actuator
AS-UNT141-1
Digital controller
AS-UNT111-1
Digital controller
ASUNT VAV-1
Digital controller
DPT 2015-1
Differential press transmitter
M20-HGA-3
Damper actuator
A-4000-156
Condensate automatic
VA-7452-9001 Proportional actuator
TE-6314P-1
Sensor
VG7441LT+3008D Valve/actuator
CD-P00-00- 0 CO2 Transmitter duct
mount
HE-6753-0N0BT Humidity
transmitter
TE-631AP-1
Sensor
D-4073-6
Pneumatic actuator
C-2220-13
High/low select
A-4000-1037
Filter in line
D- 4073-6
Pneumatic damper actuator
(c)
Unit Price
Proponent
Pays
(e)
Extended Purchase
Price
[(a) x (d) = (e)]
$
(d)
Unit Purchase
Price City Pays
Excluding
Freight
$
$
$
$
$
$
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$
$
$
$
$
SUB TOTAL
Mark-Up %
HST
TOTAL
$
$
$
$
$
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RFP 1393 Johnson Controls Digital Control Parts / Service
2. State your percentage of mark-up on materials in %.
“RESPONSE”
3. Provide your pricing format or structure used to determine the Unit Price the City pays for
Johnson Controls Digital Control Parts. This pricing format or structure would apply to all
items that are purchased for the duration of the two (2) year Agreement.
 List Price less %
 Wholesale Price less%
 Cost Plus %
 Other:
“RESPONSE”
4. Provide a firm hourly charge out rate for service at the City’s facilities located in Nanaimo,
British Columbia. Hourly rates exclude HST. Hourly rates apply to on-site work only and
include labour, travel time, service vehicle charges, fuel surcharges, tools, insurances,
permits, licenses and all other requirements necessary to complete the services. Parts and
HST are excluded. Service may involve:
All hourly rates submitted to be firm for the initial two (2) year contract. The hours shown
below are estimated hours only and are for the purpose of evaluating Proposal(s) only.
Actual hours may vary. The City reserves the right to increase or decrease the scope of the
work and the quantities of hours indicated.
Hourly Charge
Estimated
Hours
(a)
Hourly Rate
Estimated
Total
(b)
(a) x (b)
Regular Time: 8:00 a.m. to 4:30 p.m.
80
$
SUB TOTAL
HST
TOTAL
$
$
$
$
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RFP 1393 Johnson Controls Digital Control Parts / Service
Technology, Service, Warranty
Weighting 30%
1. Were you able to provide a quote for all of the Parts listed in section “Financial”? Indicate
YES or NO. If not, which ones can you not provide and why?
“RESPONSE”
2. What is your lead time for delivery to Parts to the City of Nanaimo, Parks Maintenance Yard,
89 Prideaux Street, Nanaimo, BC V9R 2N3 from receipt order?
Indicate the lead-time in calendar days only. E.g.: 7 days, 14 days.
“RESPONSE”
3. Provide a brief explanation of your inventory/shipping/delivery process from receipt of order.
“RESPONSE”
4. What is your average annual order fill rate percentage and average annual back order
percentage?
“RESPONSE”
5. What type of quality or product guarantees do you offer?
“RESPONSE”
6. Describe how your company handles product returns, include all associated costs:
(a) Under warranty;
(b) A defective product;
(c) Repairs;
(d) Incorrect product shipped.
“RESPONSE”
7. Describe how your companies processes for backorders and what communication is
provided to the City?
“RESPONSE”
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RFP 1393 Johnson Controls Digital Control Parts / Service
7. Do you have a minimum order quantities or dollar threshold per order? Indicate YES or NO.
If YES, provide details.
“RESPONSE”
8. The City’s shipping terms are prepaid by the successful Proponent, F.O.B. Parks
Maintenance Yard, 89 Prideaux Street, Nanaimo, BC V9R 1Z7. Will you comply?
“RESPONSE”
9. The City prefers delivery shipments at no extra charge. Indicate YES or NO if freight will be
charged? If YES, please provide information on how freight is calculated and shipping point
and what type of delivery system your company will use to fulfill the requirements of this
RFP (e.g. own truck, contract courier, other).
“RESPONSE”
10. Will a restocking charge be applied if the City ordered a product and after receipt, found it
was not acceptable or ordered incorrectly and wanted to return it? Indicate YES or NO. If
YES, explain.
“RESPONSE”
8. How does your company guarantee supply for as and when required for Part(s) or Service?
“RESPONSE”
9. Occasionally the City may discover a short shipment; the wrong product was sent or other
delivery issues. Describe how you would handle this situation. Indicate what the City would
be required to do?
“RESPONSE”
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RFP 1393 Johnson Controls Digital Control Parts / Service
Value Added
Weighting 5%
1. What other services, support or additional information would you like the City to consider
when evaluating this response.
“RESPONSE”
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