Excel 2010 Intermediates
Formulas, Functions and Ranges
Relative and Absolute References
Outcome
Upon successful completion you will be able to:
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Use Relative References
Use Absolute References
Create Absolute References
Apply an Absolute Reference
Copy Reference Formulas
Duration
20 Minutes
Summary
There are two main references used within Excel formulas, which are Relative and Absolute.
Excel uses relative references as the default cell reference. When a formula is copied or moved to
another location, this type of cell reference changes.
Absolute references refer to a cell in a specific location. Its reference does not change if the formula
is copied to another cell. You apply an absolute address to a formula using the F4 key. A dollar sign
($) signifies that an address is absolute.
Using Functions
Outcome
Upon successful completion you will be able to:
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Identify function components
Use the now function
Use the average function
Use the maxand min function
Use the count function
Apply the if function
Work with the pmt function
Edit functions
Duration
40 Minutes
Summary
Functions perform various calculations by using specific values, known as arguments.
To quickly display a list of functions, and their respective descriptions, use the Insert Function button.
To be able to use the current date and time in calculations, use the NOW function.
The IF function, which enables you to evaluate if a condition in a worksheet is true or false, produces
different results depending upon the true/false value of the condition.
The PMT function enables you to work out any periodic payments, such as a loan or mortgage
repayment.
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Formatting Techniques
Formatting Menu Options
Outcome
Upon successful completion you will be able to:
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Use the Clear Command
Align Data Vertically
Rotate Text
Apply Border Styles
Use Number Format options
Activate the Font options
Add Patterns
Indent Cell Entries
Duration
40 Minutes
Summary
Both data and/or formatting can be removed in cells by using the Clear command in the Editing group
on the Home tab.
The Format command from the Cells group offers the complete range of formatting options.
To rotate and/or vertically centre data in a cell, use the alignment options from the Format Cells box.
A quick way of opening the Format Cells box is to use the Ctrl 1 shortcut keys.
Borders and patterns can be added to improve the visual appeal and Fonts can be formatted in a
variety of ways.
Text entries in cells can be indented using the Format/Cells command.
Additional Formatting Features
Outcome
Upon successful completion you will be able to:
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Insert Columns and Rows
Delete Columns and Rows
Adjust Column Widths
Change Row Heights
Undo and Redo Actions
Autoformat a Worksheet
Create and Apply Styles
Extend Formatand Formulas
Remove formatting
Duration
40 Minutes
Summary
Hash characters are displayed in a cell when there is insufficient room to display its data.
To use the best fit method for columns, double-click on its right column intersection inside the column
heading.
Applying built-in or custom Styles enables you to keep a consistent look to your worksheets.
Formatting and formulas can be extended as you add to the data in your worksheet. Formatting is
removable.
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Working with Large Spreadsheets
3D Workbooks
Outcome
Upon successful completion you will be able to:
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Name worksheet tabs
Rearrange worksheets
Copy between worksheets
Select 3-D ranges
Group worksheets
Use multi-worksheet formulas
Duration
40 Minutes
Summary
Double-clicking on a sheet tab allows you to give it a descriptive name. You can change the order of
the worksheets by dragging their tabs.
To copy worksheets press the Ctrl key as you drag the tab. To select the same cells in consecutive
worksheets, select the cells on the first worksheet, then press the Shift key and click on the tab of the
last worksheet you require.
To select the same cells in worksheets that are not consecutive, press the Ctrl key as you select the
tabs. When using formulas from different worksheets you need to specify which worksheet the data is
in, as well as the cell address.
When the sheet name has a space, the whole name is enclosed in single quotes.
Splitting, Freezing and Hiding
Outcome
Upon successful completion you will be able to:
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Use the zoom feature
Change to full screen view
Hideand show columnsand rows
Split windows
Freeze and unfreeze panes
Duration
30 Minutes
Summary
The Zoom button enables you to view the worksheet in different magnifications.
The Full Screen command enables you to view more of the worksheet on screen.
To hide rows and columns select the ones you want, and then use the Hide command on the shortcut
menu.
The Split command splits the window into panes at the active cell allowing you to view different parts
of the worksheet at the one time.
To freeze headings in the worksheet, use the Freeze Panes command
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Worksheet Design
Outcome
Upon successful completion you will be able to:
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Change your colour schemes.
Use predefined themes
Insert media
Move and change media
Apply frames and effects
Use preset picture effects
Duration
30 Minutes
Summary
The Styles menu offers a wide range of formatting choices.
Excel provides a selection of ready defined themes for colour, font, size etc.
Use the commands on the Insert tab to insert illustrations into the worksheet.
Format your pictures to change size, shape frames and apply preset effects.
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Charting
Creating Charts
Outcome
Upon successful completion you will be able to:
1. Identify the function of charts
2. Create charts
3. Select the data range
4. Resizeand Move a chart
5. Change the chart type
6. Select chart objects
7. Edit a chart
8. Preview and print a chart
9. Save or delete a chart
10. Use the range finder
Duration
40 Minutes
Summary
You create charts by selecting the data and clicking on the command for the type of chart you want
from the Chart Group on the Insert tab.
The chart can be either embedded on the active worksheet or located on a separate worksheet.
Changes can only be made to a chart when it is activated and displays selection handles around its
edges.
You can re-size a chart by dragging its selection handles. Use the Chart Type button to change to a
different chart type.
To print the chart on its own page, select it before using the Print command.
The Range Finder automatically outlines the ranges that have been applied to the chart Data.
Formatting Charts
Outcome
Upon successful completion you will be able to:
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Format chart objects
Remove a chart object
Use axis label options
Position the legend
Select markers
Change marker colours
Display or remove gridlines
Add text boxes
Add arrow and data labels
Duration
35 Minutes
Summary
A chart is made up of individual elements that you can format, re-size, move and edit.
You can format a chart object by using the Format command on its Shortcut menu or by doubleclicking on it.
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To remove a chart object you select it, then press the Delete key or use the Clear command on the
Shortcut menu.
Selected objects can be moved by dragging them to a new location.
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Web Tools
Creating a Web Page
Outcome
Upon successful completion you will be able to:
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Identify internet components
Use web page preview
Save as a web page
Use a web browser
Edit web pages
Create a hyperlink
Activate a hyperlink
Duration
40 Minutes
Summary
The Internet is a global network of interconnected computer systems and smaller networks.
A Web browser allows you to exchange Excel workbooks with others over the Web, without using
Excel. To check a workbook's appearance in a browser you use the Web Page Preview command.
Web pages are created in a language called HTML (Hypertext Markup language).
Excel workbook components can be saved as a Web page using the Save as Web Page command.
A Hyperlink enables you to jump from the current worksheet to another location such as a file or Web
page.
Worksheets and Email
Outcome
Upon successful completion you will be able to:
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Email a Worksheet
Use To: Cc: and Bcc:
Add a Priority Status
Open an E-mail Message
Duration
20 Minutes
Summary
A workbook or worksheet can be sent as an Email message directly from Excel. An entire workbook
can be sent as a message attachment whereas a worksheet can be sent as the body of a message.
To Email the active workbook or worksheet you use the Send as Attachment command in the
Saveand Send options in the Backstage area.
Copies of the email can be sent as carbon copies or blind carbon copies. Emails can be marked to
alert the recipient to their importance.
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