All Liaisons Meeting Dec. 9, 2013
1) Collection management Topics, including upcoming budget plans and discussion of textbooks as part of collection
Collections have been divided into teams for books, databases, serials
-they have some numbers for proposed cuts if they are 15% to 25%. Books will get a bigger cut percentage wise
- AD’s will be meeting to talk about strategic plan for budget cuts to Tuesday Dec. 10.
- There will be an all liaison meeting in January where the proposed cuts will be announced, then in February Liaisons will go out to departments with numbers.
-will not have solid number on overall budget until at least August and possibly till October 2014, depending on when the state finalizes the budget. However, we have to go ahead with serials cuts because most invoices are due in August. Last minutes adjustments to the cuts are possible, depending on the final budget – which is why we will develop 15%, 20% and 25% cuts. Realistically, there is almost no chance it would be less than 15%
-Rosann will be at the January Liaison meeting to hear reactions to cuts
-may go to demand driven acquisitions or PPV instead of approval plans. Have looked at circulation stats
Textbooks:
- textbooks are traditionally on an official textbook list we get from the school
we generally won’t ILL or order these books because they tend to get checked out and not returned or just stolen off the shelves. At one point, several years ago, there was a written policy, but no one has an actual copy and most are unaware of what it said.
- Current solution is Anne Owens will talk to Liaison if a book is ordered that is on textbook list-
If liaison feels strongly that the book will further the curriculum in general it can still be ordered.
We will chec k in in one year to make sure this isn’t too stressful for Anne.
-We can also look at EBL- textbook model since that would solve the problem of theft but it has limited simultaneous users
-If we decide it ’s effective and usable, we should share and encourage faculty to use ebooks
Reserves are less likely to be stolen since they have heavier fines but we can’t keep everything in reserves and once it goes on the shelf the typical textbook tends to walk away

2) Presentation by Lindsay Sabatino, Director of Digital ACT studio-discussion of services
ACT is a part of the multiliteracy center along with writing center and speaking center
The ACT student workers wear red vests
They help with rhetorical and aesthetic needs for digital projects not the tech know how side-that is DMC and will assist with a wide variety of types of projects that involve visual or audio.
They have limited hours- for referrals if someone is already in the building you can send them down to see if someone is there (look for red vest) or they can go to website and email for appointment.
They have been working with faculty and staff to design projects as well there have been joint sessions and consults. with students and ACT and DMC
3) statistics- look at forms for any needed changes, discussing consistency, all instruction should be entered we pay for 20 forms we are only using 16 we can add new forms or tweak the ones we have but if we tweak we risk losing past data it was suggested that twice yearly data be pulled and stored where all of library has access to it to make up for possible loss
Mary and Amy now have admin privileges for libanalytics and can make changes if we remove a person from our lists their data is expunged so we can’t do that without getting backup somewhere first make sure to put Learning Community somewhere in the notes if you teach one
Digital Objects Stats
-does not include Libguides
-does include tutorials and tools used for classes (videos)
-please enter all from last July up
We will change the name of Reference Offices form to Consultations Form

With consultation forms please put in department if you know it – can also add to the description field on the questions form.
Please make sure to report embedded time as a class
4) updates from subject and functional teams
Social Sciences
Nataly will present on embedded librarians at 10am on Dec. 13 (NOTE: this has been postponed and will happen early next semester) there will be a session on Simply Maps probably in February
Humanities meeting next week taught about 95 sessions (in stats, actually taught more) will pull class stats for each team
Jennifer the temp is taking on projects so let Jenny (her supervisor) know!
Desk
Science
Susan will be co-head after Emily leaves
5-7 will be covered by librarians next semester weekend sign up next week presented at faculty meetings expanded instruction working on project on info lit competencies of incoming students both new and transfer
Sci-finder training pushed back to January
5) Liaisons on BTS – we now have a site – send info to Cheryl to be added tabled for next time:
Discussion of group name