Terms of Reference:
Cross Border Animal Health Committee
To support the MoU between the Directorate of Veterinary Services and MAAIF
1. Goal of the Committee:
1.1.
Enhanced coordination of cross-border animal health activities between the Kenya
and Uganda border (Karamoja, Pokot, and Turkana).
2. Objectives of the Committee:
2.1
2.2
2.3
Increase coordination of vaccination campaigns (SAP )
Harmonized coordination of livestock disease surveillance (SAP)
Creation of a cross-border contingency plan to guide response efforts for disease
outbreaks
2.4
Mapping of seasonal migratory patterns.
2.6
Improve communication between Livestock authorities and government security
agencies.
Advocate for more actor involvement in addressing the livestock based livelihood challenges
facing the pastoralists’ communities within the catchment areas.
3. Structure of Committee:
3.1
Chairpersons: The taskforce shall be co-chaired by two DVOs from Uganda and
Kenya respectively.
3.2
Secretary: To be decided by the members
3.3
Members: DVOs of the named districts shall be the key members of the committee.
In addition, the committee will decide on further membership which could include:
 Local administration officials
 Security actors
 NGOs
 Donors
 UN agencies
 Elders/kraal leaders/etc.
3.4
Supervisors: The Department of Veterinary Services (KE) and the Department of
Animal Health and Entomology (UG).
4. Governance of the Committee:
4.1
Chairmanship: The chairpersons shall be appointed on an annual through a vote of
the members of the committee.
4.2
Interim Committee: The interim chairpersons (Nakapiripirit DVO and Pokot North
DVO) shall lead an initial exercise in which further norms and regulations of the task
force shall be established. The tasks of the interim committee are as follows:
 Refine and agree to the TOR (Establish the necessary positions within the
committee and the election procedures for those positions, Confirm the
committee membership, format/procedures for reporting, etc.)
 Hold elections and hand over to the full-time committee
4.3
Quarterly meetings: The taskforce shall meet quarterly on a rotational basis
between Kenya and Uganda at district level. The purpose of the meeting will be to
address all of the objectives of this committee and to resolve any matters arising.
4.4
Documentation:
 Minutes: In every quarterly meeting, minutes will be taken and shared by
soft copy to all members and supervisors of the committee.
 Routine Reporting: This will provide a reflection on the achievements,
challenges, objectives, indicators, etc. of the committee. This will be done
bi-annually and will be written using an established format that the
committee will create (which takes into consideration the M&E framework).
These reports will be shared by soft copy to all members, supervisors and
relevant stakeholders.
 Ad hoc Reporting: This will cover urgent and/or emergency reporting needs,
such as around a disease outbreak and response measures. International
standards for reporting disease outbreaks will be followed in this instance.
These reports will be shared with all members, supervisors and relevant
stakeholders.
5. Monitoring and Evaluation:
5.2
6. Roles and Responsibilities of Committee Members
Overall

Maintain animal health
6.1
Mutual obligations:
 Develop draft strategy plan of Joint Programme
 Develop specific projects out of the Joint Programme
o Examples:
 Cross-border TADs contingency plan
 Implement Joint Programme
Communication & Coordination Responsibilities
Responsibility
Unit responsible
Create Operational Guidelines including specific responsibilities for the
various actors within the committee and/or supporting the
implementation of the MoU (Ministries, Local Government, UN
Agencies, Civil Society, Communities)
Developing strategic action plan
Hold coordination meetings
Ensure effective representation at all partnership meetings
Ensure effective communication and coordination at all levels
Coordination with Non state actors on cross border animal health
matters within the geographic catchment.
Collaboration with communities during formulation
Preparation of work plans
Develop visual aids for trans-boundary issues
Coordination with National level line ministries on cross border animal
health interventions
When necessary, engage security actors or other actors
Improve communication between Livestock authorities and
government security agencies
Report to steering committee
Coordinate with regional initiatives currently in the same process
(Ethiopia – Sudan & Sudan – South Sudan)
Financial/Budgetary Responsibilities
Responsibility
Planning for proper funds
Unit responsible
Management Unit
Lobbying for funds/support resource mobilization
Management of funds
Ensure proper utilization and accountability of programme funds
Management Unit
Steering Committee
Management Unit
Seek resources and coordinate those resources to implement
cross-border animal health interventions.



Technical and financial support for the
programme when resources are available
Advocacy for replication of successes and
dissemination of constraints and lessons learnt
Collaborate with respective government line
ministries in monitoring and evaluation of the
programme process/progress and impact
Technical Responsibilities
Responsibility
Provide technical support and advice
Harmonize tracking systems (or attempt to)
Mapping movement of animals for pasture
Mapping movement of animals for trade
Mapping and analysis of protected Kraals
Identify Priority TADs
Unit responsible
Legal Frameworks
Responsibility
Unit responsible
Ensure that respective national laws are enforced in region of
operation
Advocate to ensure regional cooperation
Movement of goods and services
and
Monitoring and Evaluation
Responsibility
Unit responsible
Oversee the design of M&E framework
Design M&E framework (including log frame)
Management Committee
M&E framework will include performance indicators that are
S.M.A.R.T, appropriate Means of Verification, and who are the
responsible parties.
Implement M&E framework
Continuous internal monitoring
Ensure that a monitoring & evaluation framework is in place
How parties implementing these initiatives (government, civil society,
UN agencies, etc.) are to carry out M&E are to be stipulated under this
framework. Additionally, how these parties are to report to the
committee and how often are also to be decided under the M&E
framework.

Management
Unit
Steering Committee
Management Unit
&
Submit reports to steering committee
o Reporting format to be determined among MU & SC
o Documentation of field experiences/lessons learnt and sharing
them with stakeholders

Advocate for more actor involvement in addressing the livestock based livelihood challenges
facing the pastoralists’ communities within the catchment areas.
6.2
Individual Responsibilities:
 Chairperson
 Secretary
 Anyone else added to the executive of the committee
6.3
Key Inception Priorities of the Committee at large:
Contingency planning
Contingency plans as it pertains to cross-border
animal health issues
General Expectations
Ensure recognition and utilisation of partnership guide lines
Ensure mutual respect