IMSA Student Council 2015-2016 | Club Chartering Application
Club Chartering Application
Letter from Student Council
Many students have experienced weekly club meetings at their home school or the
occasionally exciting assembly, but few can claim to have been part of the
tremendously multidimensional club life at IMSA. The resources on our campus allow for
student organizations to put on a variety of events and activities that we can all enjoy,
but what’s more is that the residential atmosphere at IMSA will give club members a
powerful leadership challenge to boot. Adult advisors for past clubs have been around
to support and aid student leaders, but in the end, the quality of programs around
IMSA’s campus comes down to you.
Student Council and Student Life are here to help. This past year we chartered 41
student-led clubs and equipped them with everything from funding and advertising
opportunities to access to meeting spaces and connections with other clubs. Discuss
the chartering documents with Student Council members well in advance so that we
can help iron out parts of your club vision and make sure you have everything you
need going into the first semester. We believe that all student organizations should
coordinate with Student Council in order to improve the extracurricular culture on our
campus. Sometimes, becoming a chartered club is not the right fit for a group, and in
such cases, we will do our best to connect you to the right resources and organizations!
Please take the time to read through this packet and consider working with a group of
students and an adult advisor to start your own club! Note that cultural clubs managed
by the Peer Multicultural Educators (PME) this year should still apply for a charter from
Student Council. If you have any questions about this process or what chartered clubs
do, reach out to a member of Student Council!
Happy Chartering,
Student Council 2015-2016
IMSA Student Council 2015-2016 | Club Chartering Application
Privileges of Student Council Chartered Clubs
 Recognition as an official IMSA club
 The right to include IMSA in the club name
 Usage of academy facilities for meetings and program space
 The ability to display advertisements around campus
 The ability to request money from Student Council
 The ability to reserve a spot at the Club Fair
 The ability to send emails to the list serves
 Featured in the yearbook
 Usage of external allocated funds (if applicable)
Note: Student Council reserves the right to revoke the privileges or charter of a club at
any time if it is deemed to be underperforming in its duties and goals.
Timeline
Chartering Applications Released: Wednesday, August 5th
Charter Declaration Form Due: Saturday, August 8th, 11:59 PM
Club Chartering Applications Due: Sunday, August 16th, 11:59 PM
Decisions Released: Tuesday, August 18th
Submit to hdong@imsa.edu with the subject line: [Club Charter] –Insert Club NameAppeals Due: Wednesday, August 19th, 4:00 PM to
awoods@imsa.edu/theman@imsa.edu
Appeals Process
Clubs will be notified of their Chartering decisions and will receive comments on their
applications. Clubs that are not accepted may contact Keith McIntosh and Amy
Woods to try and appeal the decision if they believe that important information has not
been considered or if there have been significant updates.
IMSA Student Council 2015-2016 | Club Chartering Application
Introductory Information
Club Name
Primary Club Leader
Email Address (Phone Optional)
Other Club Leader(s)
Email Address (Phone Optional)
Advisor(s)
Email Address
Please select all categories that apply to your club:
Entertainment
Academic
Service
Activism
Recreational
Other: __________________________
Mission Statement (Please be specific and concise)
IMSA Student Council 2015-2016 | Club Chartering Application
Application Questions
In addition to answering these questions, please complete the following:
 Chartered Club Funding Need Estimate Worksheet
 Club Advisor Agreement Form
These additional documents, additional information, and updates can all be found
online at sites.imsa.edu/studco/fallcharter2015/.
Item One: Club Identity
Describe the impact your club has on the community (whether it is the IMSA
community, the surrounding communities, or both) as well as the type of student who
would be active and interested in your organization. Show how your club is significantly
different from potentially similar groups on campus.
Item Two: Student Leadership
How is student leadership structured in your organization? Explain any enhancements to
structure from past years.
Item Three: Reflection and Foresight
For Returning Clubs | Reflect on your club’s performance last year. What went well?
What should be improved for the future?
For New Clubs | Please outline potential issues and obstacles that your club may face
throughout the year. Then, provide ways to address the issues practically.
IMSA Student Council 2015-2016 | Club Chartering Application
Item Four: Competitions and Distinction
Competitions offered by groups outside IMSA on local, state, national, and even
international levels serve to empower IMSA by giving students beneficial experiences
and bringing distinction to our academy based on the performance of our students.
Are there any challenges or competitions fitting your club’s mission that your members
could engage in?
IMSA Student Council 2015-2016 | Club Chartering Application
More Information
Visit sites.imsa.edu/studco for online resources and updates. You can also contact any
member of the Student Council cabinet (listed below) as well as Ms. Amy Woods
(awoods@imsa.edu) or Mr. Keith McIntosh (theman@imsa.edu) with questions or
feedback.
President
Vice President
Heidi Dong (hdong@imsa.edu)
Ben Cooper (bcooper@imsa.edu)
Treasurer
Campus Activities Board Director
Gloria Choi (gchoi2@imsa.edu)
Paul Nebres (pnebres1@imsa.edu)
Senior at Large
Junior at Large
Franklin Ye (fye@imsa.edu)
Madison Dong (mdong@imsa.edu)