AUSTRALIAN EMBASSY, LIMA
POSITION VACANT
Office Manager & Accountant (PN 11204)
The Australian Embassy in Lima requires a fully bilingual (spoken and written English and Spanish) Office
Manager & Accountant for a full-time position. The position requires experience in financial management
and accounts administration, office administration and demonstrated interpersonal and team leadership
skills.
This is a locally engaged position which means that applicants must demonstrate they are able to work
legally in Peru. The successful applicant typically would be a resident of Peru. The Embassy cannot assist
with visas or work permits. This position is qualified as a trusted senior personnel position and the
successful applicant will receive a twelve month probation period.
Closing Date
The closing date for receipt of applications for this position is close of business (5.00pm sharp) on 20
September 2013. Applications received after the close of business will not be considered. Only shortlisted
candidates will be contacted for interview.
If you have not been requested to attend an interview within two weeks of the closing date please assume
that your application has not been successful on this occasion.
How to Apply
Applications, written in English only with your name included in the file name, should be forwarded to
Recruitment.Lima@dfat.gov.au. Separately include the attached cover sheet and an up-to-date resume that
details all relevant work experience and lists your most recent or current employment.
All applications must address in detail each specific item in the selection criteria below. It is not
acceptable simply to submit your resume. Where possible, provide examples of previous experience which
demonstrate how you have met each of these criteria.
Applications that do not contain full documentation or address the criteria will not be considered.
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Duty Statement
Finance
Manage the Embassy’s accounting operations including:
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Supervise the Accounts Team;
Certify accounts and process payment documents;
Supervise the collection and banking of revenue and treasury operations;
Prepare reports and monitor budgets;
Manage debts and advances;
Supervise preparation of the embassy’s IGV Return;
Apply the Finance Management Manual, audit requirements and other directives; and
Manage accounting records.
Human Resources
Manage human resource functions related to the Embassy’s staff and the Ambassador’s domestic staff
including:
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Manage the Accounts & Human Resources Assistant;
Manage staff induction and separation documents and briefings;
Provide HR protocol services to staff and attached government agencies;
Maintain a training calendar and arrange training courses;
Manage the administration of salaries and conditions of service for embassy and domestic staff;
Prepare recruitment documentation and assist with interviews;
Maintain personnel records; and
Comply with applicable Australian and Peruvian labour laws and taxation requirements.
Property
Manage the embassy’s property portfolio and related administration:
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Manage the Accounts & Property Assistant;
Assist with preparation of lease contracts and other documentation;
Supervise the Accounts & Property Assistant to process customs clearances;
Provide property protocol services to staff and attached government agencies;
Maintain records of the leased and owned estate;
Liaise with building management and landlords;
Manage security and cleaning staff and their contracts; and
Supervise the administration of the official vehicles.
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Administration
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Manage the Administrative Assistant;
Advise staff on conditions of service and overseas entitlements, travel entitlements and
procedures;
Assist with the provision of timely and effective common administrative services to other
agencies and DFAT managers.
Provide prompt and courteous service to Embassy clients including section managers and staff.
Liaise with relevant organizations including foreign missions, support staff in Canberra and the
Embassy’s bank and suppliers;
Provide administrative support for senior level visits; and
Assist the Senior Administrative Officer (SAO) in improving administrative priorities and
practices.
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Annual Base Salary
S/. 149,299.00.
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PLEASE CONTINUE TO THE FOLLOWING PAGE
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Selection Criteria (respond in detail and include relevant examples where applicable)
1. Demonstrated experience in financial management and managing accounting staff:
2. Bachelor degree in Accounting or Business essential including a demonstrated
understanding of accrual accounting:
3. Knowledge of the SAP financial system an advantage:
4. Demonstrated proficiency with modern communication and information technologies,
including Microsoft products:
5. Demonstrated experience in office administration:
6. Demonstrated experience managing human resources and applying Peruvian labour
law:
7. Excellent interpersonal and leadership skills and service-oriented approach:
8. Ability to work with limited or no direction, manage multiple tasks, initiate and set
priorities, undertake new tasks quickly and adapt to different work environments:
9. Ability to communicate effectively, orally and in writing, in both English and Spanish*:
*Please note that Spanish and English language proficiency will be tested for
those applicants short-listed for an interview.
PLEASE CONTINUE TO THE FOLLOWING PAGE TO COMPLETE THE APPLICATION
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AUSTRALIAN EMBASSY, LIMA
LES APPLICATION FORM
To complete this form on-line, use the Tab button to move to each data field. Complete check boxes by inserting ‘x’ or using the Space Bar.
1. Particulars of Position Applied For
Position Number
11204
Title
Office Manager & Accountant
2. Personal Particulars
Title
Last name(s)
Given Name(s)
Primary Contact Number (incl. Area Code)
Postal Address
Alternate Contact Number (incl. Area Code)
City, Suburb or Town, Country
Time difference to Lima
Email Address
Do you have authorisation to work in Peru?
YES
NO
Note: applicants MUST have appropriate paperwork to allow them to work legally in
Peru.
State
Postcode
Citizenship (for security designated positions only - include all)
3. Voluntary Retrenchment
Have you ever received, or are you expected to receive, a voluntary retrenchment benefit from the Australian Public Service or another
Commonwealth Employer?
NO
YES
Date Received
Expected Date
Which Department or Agency?
4. Referees
Please provide the names and email addresses of two work-related referees whom we can contact. Both referees should be able to comment on
your work performance in detail and have supervised you for at least 12 months - one should be your current supervisor and the other should
have supervised you within the past 5 years. Referees who are co-workers, friends or family members are not acceptable.
Referee’s Name/Company
Referee’s Name/Company
Referee’s Relationship to Applicant/Years of relationship
Referee’s Relationship to Applicant/Years of relationship
Email Address
Email Address
5. Fit and Proper Person
It is a requirement of employment that Embassy staff be ‘fit and proper’ persons. Have you ever been criminally convicted? If yes, provide details.
NO
YES
If Yes, provide details
6. Applicant’s Statement
The above information, to the best of my knowledge, is true and correct. I consent to the Embassy collecting and using information, and to relevant
employers/supervisors disclosing information, in relation to my work performance and conduct for the purpose of assessing my suitability to carry
out the duties of the position I have applied for, and suitability for employment to become an Embassy employee. I understand that misstatements
or omissions in my disclosures may result in a failure to hire or immediate discharge if they are discovered.
Signature or tick box if completing form electronically
Date
Applicant’s Checklist
Selection criteria addressed with relevant examples of work experience:
YES
Cover sheet completed including details of two referees one of whom is your current supervisor
YES
Resume attached
YES
Email all documentation to: Recruitment.Lima@dfat.gov.au with your name and the position included in the Subject Field.
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