Rotary Club of Kamloops Aurora Centennial
Executive Meeting
April 17, 2013
Call to Order 7:10
Attendees: Sherry Maligaspe, Dorys Crespin-Mueller, Tasha Baziuk, Eric Haffenden, Karin Sykes, Nandi
Spolia, Mike Dedels
Previous minutes: Filed with Amendments to International Projects and Youth Exchange
Correspondence:
- Kamloops Food Bank: Thanks you note for our support from the Food Bank
- Kamloops Summer Swim Club: e-mail application for $2500 funding for prizes. Sherry will respond
that this is not regularly funded by the club.
- RYLA application –Zach Morris
- Note from Track and Field Club with funding request. Return to them with application. Dorys notes
that app needs updating
- Dorys has also exchanged notes from Overlander Ski Club as they are looking for major funding
project from all clubs. Is there a better way to handle those type of applications?
Treasurers Report:
- Tasha reports that we have $52,384 in the general account, approx $5000 in gaming Report moved by
Tasha, second Nandi, carried
- Conference Loan of $500 was discussed. It is expected back after conference.
- Gaming report numbers for Spaghetti Western are now to Tasha
Admin Committee
- Eric reported that students are booked until the end of the year. Dorys suggested that to get schools to
get more involved that we could look at a contest for a funding award of some sort for schools sending
students
- Sahali plaque discussed. Eric to get a list of this years students to Chris to get plaque updated
Membership Committee
- No report
- Still waiting for Birdie’s completed paperwork
- Mike D. got response from Bryan Wickham to the general attendance note as he is struggling to make
mornings these days. He still wants to be involved.
Service Committee
1) Save Planet Earth. Mike D reports that tree planting day not yet set. They may also be asking
for a bit of help with Y Women’s Shelter landscaping.
2) Pit stop – June 2/12 Sherry working with Bryan
3) Road Clean Up – Apr 27th 2 pm
Stephen K arranging
4) Soles for Souls, Sherry coordinating. Going very well
International Service
1) Dorys Report on Sri Lanka project has gone to District. $1685.50 total costs, with $400 from
District grant. Dorys moved $286.50 to cover additional costs be paid , Eric second, carried (with Sherry
abstaining)
Rotary Foundation
- Sherry gave brief report. Now have 8 sustaining members with more on the way.
New Generations
- Interact mtg with ALL rotary clubs - May 14th
-
Need to look at promotion to increase Interact exposure.
Mike D. suggested that we have a new Generations Meeting to discuss all youth matters prior to next
Exec.
Fundraising
1) Mega Hockey pool - Looks to be going well. With all tickets out it will be a matter of juggling the
numbers. Hoping to see sales from Juvenile Diabetes prior to early bird.
2) Rocky Mountain Sports – Good visit to location. Some confusion as to whether they want more
locations or not, as it seemed like they want to limit stops.
3) Murder Mystery - complete for this year
4) Golf Tournament – Sherry will respond to Mark that Aurora (Stephen) chaired the tournament so
Aurora has had its turn. We should see if we can give more help with Committee Chairs
Funding Committee
- No new applications from committee. Need to look at Applications in general and process for Interact
and Rotaract.
Public Relations
- No report. Need to work on this one in the future.
Old Business
1) RONA recognition – Sherry to ensure that Steve delivers it
2) Signage for sign board –Nandi – on hold
3) District conference - including home hosting. Now have 8 members registered. 4 or 5 more
looking to register. Dorys can host up to 60 for Home Hosting, and could cram them inside. She
will send out a note to all members saying anyone can put in a request to home host as individuals.
Dorys will work with Karin and others on mat choice. Pulled Pork was proposed, with a pot luck.
4) Exchange student – return flight. Latest communication with Antony’s Mom indicates that they
plan to pay for flight change
5) Fundraising Meeting – many thanks to Marilyn for hosting an excellent meeting with 9 members
there. Marilyn has sent out draft report and it will be reviewed before a follow up meeting in May. Dorys
to get Calendar to help guide the year. Nandi brought down the whiteboard to write funding on.
New Business
1) RLI course (Fall 2013) - Kim Cooper requesting to attend. Club will register her
2) Conference Grant Seminar. Nandi and Dorys plan to attend.
3) Spelling Bee participation – May 8, 7:30 Literacy in Kamloops . Tasha moved, Nandi second
$640 for an Aurora Team, and if there is enough interest for a second team that Exec supports
taking it to club for vote. Carried.
4) Canada Day Rotary Tent. Nandi is arranging Tent and we hope to have Aurora join Interact and
Rotaract.
Adjourn. 9:10