TANZANIA ASSOCIATION OF TOUR OPERATORS (TATO)
MINUTES OF THE COUNCIL MEETING HELD AT TATO OFFICE
ON 24TH OCTOBER, 2013.
PRESENT
1. Mr. Wilbard Chambulo
2. Mr. Peter Lindstrom
3. Mrs Vesna Glamocanin Tibaijuka
4. Mr. Zuher Fazal
5. Mr. Hussein N. Hussein
6. Mr. Sam Diah
7. Ms Rahma Adam
8.. Mr. Alex Lemunge
9. Mr. David Kizito
-
Chairman
-
Management Staff
Management Staff
Management Staff/Secretary
Vice Chairman
Treasurer
Councillor
Councillor
Councillor
Councillor
Councillor
Councillor
SECRETARIAT
1.
2.
3.
Mr. Sirili Akko
Mr. Kelvin Remen
Mrs E.H. Urio
MIN. 1.0 OPENING OF THE MEETING
Acting TATO Executive Secretary declared that quorum is obtained, invited the Chairman
to open the meeting. The Chairman called the meeting to order at 10.20 a.m and called upon
the Executive Officer to read the Notice calling the meeting.
MIN 2:
APOLOGIES FOR ABSENCE
1. Mrs. Maria Strauss
2. Mr. Leopold Kabendera
MIN. 3.0
-
Councilor
Ex. Chairman
ADOPTION OF THE AGENDA
The following agenda were adopted:
AGENDA
1.
2.
3.
4.
5.
6.
Opening of the Meeting
Apologies for Absence
Adoption of the Agenda
Confirmation of the Minutes of the Meeting held on 12th September, 2013
Matters arising there-from.
Secretary's Report
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7.
8.
9.
10.
11.
MIN. 4.0
AGREED:
Treasurer's Report
Report from the Sub-committees
Any Other Business
Dates of the next Council Meeting
Closing of the Meeting.
CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING
That Minutes of the Council Meeting held on 12th September, 2013 was signed on
condition that the following corrections will be made:Min.5.1. Recruitment of TATO Executive Secretary to read that “The Council
decided to postpone the matter to give itself time to consult and extended the
contract of Mr. Akunaay until 31st October, 2013. In view of that, Mr. Akunaay
was asked to re-apply for the job of Executive Secretary if he wish to do so.”
Min.5.3. Evaluation of TATO Strategic Plan Second bullet to read that “The fee
quoted be negotiated on condition that it is inclusive of all the relevant taxes.”
MIN. 5.0
MATTERS ARISING FROM THE MINUTES OF 12.09.2013 MEETING
MIN.5.1.
RECRUITMENT OF TATO EXECUTIVE SECRETAY (MIN.5.1)
RESOLVED: That the Management Consultancy of Mr. Akunaay is due to expire on 31st
October, 2013 as informed in the previous meetings. However, the door is open
for Mr. Akunaay to re-apply for the job if he still holds interests on it.
AGREED:
That from 1st November, 2013 Mr. Sirili Akko, Executive Officer will act on the
position of TATO Executive Secretary until such time when the Executive
Secretary will be appointed.
MIN. 5.2.
TOURIST DEVELOPMENT LEVY (TDL) (MIN. 5.3)
DIRECTED: To find out from each Hotel as how much they pay as development levy every
month for the last three consecutive months. This will enable the Association to
lobby with the Government to establish the concrete facts on intensity and gravity
of the taxes collected from that specific component.
DIRECTED: That on easy of reference it was directed that the Association put up a permanent
FURTHER habit of collecting data from Tour Operators and Hoteliers on convenience and
availability.
MIN. 5.3.
EVALUATION OF TATO STRATEGIC PLAN 2008 – 2012 (MIN.5.4)
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REPORTED: That engagement process of the Consultant has started.
AGREED:
The Secretariat make a follow-up with the Consultant to know his position so that
Evaluation work will start. The Chairman and the Treasurer be engaged on the
process as it has significant financial implications.
MIN.5.3.
TATO PARLIAMENTARY COMMITTEE SEMINAR (MIN.5.5.)
NOTED:
That a two day Seminar was organized in Dar es Salaam on 10th and 11th
October, 2013. The presentation is appended hereto and mark “Annex1”
MIN. 5.4.
NCAA 24 HOUR PERMIT (MIN.5.6.)
INFORMED: Currently, the issue is pending until further notice.
AGREED:
That a letter be written to TANAPA and NCAA copied to the Ministry of Natural
Resources and Tourism that “PAY- IN-SLIPS” should not be used only “CARDS
SYSTEM” should be used in Park operations.
MIN. 5.5.
NON CONSUMPTIVE WILDLIFE FEES/PERMITS (MIN.5.7.)
REPORTED: That TATO Chairman and the Project Officer attended Stakeholders consultative
meetings on 31st July and 7th October, 2013. The Wildlife Division intended to
use these meetings as justification for public hearing session for reviewing
Wildlife (Non Consumptive Wildlife utilization) 2008, Regulations. Upon
learning this, TATO demanded official proper public hearing for Regulations
amendment to be followed.
REPORTED: That letter ref. No.W.20/48 dated 17th October, 2013 was written to the Director
FURTHER: of Wildlife copy to the Minister for Natural Resources and Tourism to that end.
DIRECTED: That another letter in form of complain be written to the Director of Wildlife
requesting audience with Directorate of Wildlife (copy be given to the Minister
and Permanent Secretary) informing that any process should be engaging, genuine
and inclusive of the stakeholders who are directly affected by any proposed
changes howsoever small. It was re-iterated that letter should consist of a clause
that any communications and related material meant for discussions or meetings
should be sent in advance with the adequate time.
REQUESTED: The Directorate of Wildlife Division be requested to classify and separate fees
for every activity in Non Consumptive Wildlife Utilization Areas as various
investments are categorically different in activities. Each one should be treated
circumstantially.
REITERATED: That all letters concerning tourism policy and other technically cross cutting
issues be shared with Chairperson for Council Members technical inputs before
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sending out. This aims to make sure that the technical gist is properly captured in
the letter content.
MIN. 5.6.
EAC TOURISM AND WILDLIFE MANAGEMENT MEETING (MIN.5.8)
NOTED:
That the meeting was postponed until further notice.
MIN. 5.7.
WORLD ANIMAL DAY (MIN.5.9.)
REPORTED: The March was held at Arusha on 4th October, 2013 and it was graced by the
Minister responsible for Tourism and the Regional Commission Arusha among
others. Many anti-poaching supporters and Arusha residents marched and
attended the event.
INFORMED: The Government has thoroughly responded and there are lots of movements on
ground in this regard.
INFORMED : That Committee informed that there will be a participation in forthcoming
Christmas fair which is due on 16th and 17th December 2013 at TGT Grounds.
The committee will do few school visits and facilitate documentary show on TV.
FURTHER
NOTED:
That Mr. Pratik Patel capitalized on TATO organized March for Elephant in a
way which Council found very unprofessional and unethical.
RESOLVED: That a letter be written to him informing to refrain from using TATO activities for
Personal interest and to distance himself from associating with TATO in anyway
unless he complies.
MIN. 5.8
KENYA INTRODUCED VAT (16%) ON PARK FEES AND
CONSERVATION (MIN. 6.3)
INFORMED: That after the introduction of VAT on Park Fees in Kenyan Tourism Industry
has significantly contributed for drastic drop on tourism arrivals.
DIRECTED: The Secretariat was directed to communicate with Kenya Tourism Officials and
request for any relevant figures for TATO use.
RESOLVED: That the Secretariat collaborate with other East Africa countries to share
Tourism information and to prepare informal meetings with stakeholders at
EAC level.
MIN.5.8.
PURCHASE OF IPAD (MIN.9.3)
REPORTED: That the quotation has been seen by the Executive Secretary and has been passed
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to the Treasurer for final approval.
AGREED:
That modern IPAD be purchased.
MIN. 6.0.
SECRETARY’S REPORT
MIN. 6.1.
TANZANIA ASSOCIATION OF CULTURAL TOURISM
STAKEHOLDER MEETING
CONCERN: The Council raised concerned that cultural tourism stakeholders are forced to
obtain TALA for their activities.
AGREED:
A letter be written to the Ministry of Natural Resources and Tourism that
Cultural Tourism Stakeholder do not necessary need to obtain TALA as the
activities done is very small. TATO propose that the Government to register them
for records and security.
MIN. 6.2.
TCCIA CHAMBER SILVER JUBILEE
INFORMED: That TCCIA is celebrating its silver Jubilee from 21st to 28th October, 2013.
RESOLVED: That in order to maintain cordial relation with TCCIA, TATO should participate
in the remaining events and the Council Members were requested to attend the
closing event.
MIN.7.0
FINANCIAL REPORT
MIN. 7.1
BANK BALANCE
NOTED:
That Bank Balance as at 23/10/2013 stood at:
Foreign Currency A/C......................................US $ 13,694.03
Fixed Deposit A/C............................................US $111,405.88
TATOl.................................................................US $125,100.91
Local A/C........................................................TShs. 9,133,611.45
INFORMED: That evaluation of TATO Strategic Plan and Parliamentary Committees
Seminars be funded from Fixed Deposit funds. (Reserve funds).
INFORMED: That the coming Budget will be prepared to finance mainly administrative
FURTHER
activities on particular year.
MIN. 8.0
REPORT FROM THE SUB-COMMITTEE
PRESENTED:
Report from National Parks and Conservation Areas Committee
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Chairman on the suggested points to be discussed between TATO
and TTB Officials is attached as “Annex2”
VOLUNTEERED: To strengthen National Parks and Conservation Areas Committee, TATO
Chairman, Mr. Wilbard Chambulo volunteered to lead the Committee as
the current Chairman is engaged with TTB.
MIN. 9.0
ANY OTHER BUSINESS
RESOLVED: The following was resolved:

That every staff going of safari or leave must handover the office in writing to
make sure that office is keeping on running with all capacity and authority.

That Job description of all staff be shared with Chairman and Treasurer.

TATO Structure and Constitution be reviewed to meet the Association current
demand.

Upload TATO Constitution at the Website.

Request land for TATO office from Arusha Municipal Council.

Looking on the possibility of engaging PR person whose role will include
(among others) creating News flash to members at least on monthly basis.

Print Customized Diary for Membership which will highlight yearly important
events in tourism industry. The Treasurer was requested take charge of this
matter.
MIN. 10.0
DATES OF THE COMING TATO ACTIVITIES
AGREED:
Friday 15th November, 2013 – Council Lunch to discuss Gala issue
Thursday 28th November, 2013 – Membership meeting to received reports on
updates from the TATO Council and Secretariat.
Thursday 5th December, 2013 – Council Meeting
Friday 6th December, 2013 – Members Gala.
MIN. 11.0
CLOSING OF THE MEETING
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The Chairman adjourned the meeting at 1.15 noon.
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CHAIRMAN
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DATE
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SECRETARY