Development Coordinator
Royal Botanical Gardens is the largest botanical garden in Canada and one of the largest in the world.
With over 2,700 acres of cultivated gardens and nature preserves, it is also one of the biggest urban
nature sanctuaries and marshland restoration sites in North America. With its extraordinary land
holdings, breathtaking landscapes, biodiversity, collections, facilities, educational and conservation
programs, RBG is a top-rated regional tourist attraction and a global leader in its sector.
The Business Development and Community Engagement Division of the organization is in the final stages
of a $20M Capital Campaign for the recently renovated Rock Garden and new additional Visitor Center
attached to this garden. As a result of this campaign and the annual steady growth of the annual
giving/membership programs for the past five years, the division is in need of a Development
Coordinator to support all of the giving portfolios and our plan of continued growth.
The Development Coordinator is an integral role responsible for administratively coordinating and
supporting our Division’s key areas of revenue development – Membership, Annual Giving, Major Gifts,
Legacy Giving, Grants, and Corporate Donations. The portfolio will be broken out as follows:
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Annual Giving – 30%
Membership – 30%
Major Gifts and Legacy Giving - 40%
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Administration: 60%
Prospect Identification, Cultivation and Stewardship: 40%
OR
Reporting to the Director, Business Development and Community Engagement, this role is responsible
for the following areas:
ANNUAL GIVING AND MEMBERSHIP SUPPORT:
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Act as the front line for all donor inquiries
Process all donations made to the organization
Issue thank you letters and tax receipts
Provide data entry back up to Development Assistant during peak membership sale periods
Support Annual Giving and Membership by executing various telephone campaigns
Assist and provide support in donor and prospect cultivation, solicitation and stewardship as
required
Assist in development of marketing material to promote the Annual Giving and Membership
Program
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Assist in planning and execution of recognition activities and events as they relate to the Annual
Giving and Membership programs
Assist in coordination of Direct Mail Programs
Support development events logistically and administratively (e.g. VIP, Fundraising events, Third
Party events, Gala/Dinners, etc.)
Provide support and coordination of volunteers as required by the Division
Provide support and back up for the Memorial/Tribute Program as required
MAJOR GIFTS AND LEGACY GIVING:
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Administratively support Major Gifts and Legacy Giving with prospect research, identification
and moves management
Track all donor, prospect and moves management information in Raiser’s Edge for CEO and
Division Director
Alert CEO and Division Director of approaching deadlines and commitment to prospects and
donors
Prepare proposals and research profiles
Support and execute events as required
Coordinate meetings with donors and prospects for the CEO and Division Director
Administratively support the Grants portfolio as required
PROSPECT IDENTIFICATION:
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AND…
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Identify prospects by mining the database quarterly and creating a pipeline of 40 to 50
prospects
Meet with 5 to 10 members and/or donors per month for the purpose of prospect identification
Identify prospects via thank you calls and tax receipt delivery
Assist in the development of annual strategic plans for Business Development and Community
Engagement
Actively participate in external associations and programs related to the role and profession as
appropriate and required
Other duties as assigned
QUALIFICATIONS AND REQUIREMENTS
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Innovative, organized and efficient
Good sense of humor
Enjoys working independently and as part of a team
Must be able to work various hours including evenings and weekends, as required
3+ years working in a development or sales office environment
Strong ability to prioritize, multitask and meet deadlines
Experience working in donation and membership processing
Excellent customer service skills
Strong interpersonal skills – sales background preferred
Strong written and verbal communication skills
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Basic understanding of major gifts, planned giving and moves management systems
Experience working with The Raiser’s Edge or a similar database
Experience and proven success in working on event logistics
Proficient in Microsoft Word, Excel and PowerPoint
Must have daily access to a vehicle
A satisfactory Police Records Check will be required of the successful candidates, at their expense
RBG offers a competitive salary and a benefits package that includes an OMERS pension benefit
Please submit a resume and cover letter including salary expectations by February 5th 2016
Applications accepted through the RBG website ONLY. www.rbg.ca/careers
RBG is an equal opportunity employer, and is committed to fair and accessible employment practices.
Upon request, suitable accommodations are available under the Accessibility for Ontarians Act. We
thank all applicants however, only those selected for an interview will be contacted.