Dublin Scioto High School
Swim & Dive Team Booster Meeting
Meeting Minutes - January 19, 2014
This meeting was called specifically to plan our upcoming events: Senior Night & the team banquet. It
was held at the home of Judy Whiting at 4 pm. An email was sent 1/14/14 inviting team parents to
come help plan these events.
Attending:
Missy Whiting (Vice President)
Jan Jordan (Treasurer)
Jenni Orender (Secretary)
Judy Whiting
Meeting Minutes:
Senior Night/Dublin Classic - Saturday, February 1:
* Senior recognition - parents asked to be there by 3:30, meet to start immediately following
senior recognition from all 3 Dublin schools ~4:30 or so
* Jerome is hosting this year and is providing a program highlighting all the seniors (our seniors
are to provide a bio for this ASAP) - we will not have a separate program, we will go with
whatever Jerome provides
* Jerome will provide balloons for all 3 Dublin schools and submit to us the cost for ours
* The Talla room has been booked and paid for (per Joe) at the Rec Center (not sure if we were
to provide a table count to them at the time of booking, or not). We figured we'd need about
6 round tables - for swimmers and family members as well as 4 long rectangular tables - for
food, etc
* We will need parents to help with setup/decorating prior to the end of the meet!
* Judy has some tablecloths (?extra from last year?) but we may need more. Jenni to handle
centerpieces - short glass vases with candy (?green/silver?), confetti, ribbon, pictures (Judy to
make prints)
* Boosters will provide Domino's pizza (12 pizzas, 6 cheese/6 pepperoni? - Missy to handle
ordering/delivery), parents to bring sides and drinks
~Seniors(3) & Juniors(4) to provide cold drinks - bottled/canned in coolers, no pop water/lemonade/gatorade
~Sophomores(4) & Freshmen(4) to provide sides - salads, side dishes, fruit, etc
* Jan to get clear cutlery from Sam's, Jenni to get paper plates (big & small) and green napkins
* Jan to get cake with picture on it - ? from Sam's
* Missy & Jan to handle mementos for their seniors (shadowbox/scrapbook pages, etc)
* We will need parents/swimmers to help with cleanup after Senior Night!
Team Banquet - Wednesday, March 12 from 6-8:30 pm:
* We will need help with setup/decorating before the banquet ~5:30 or so!
* Use tablecloths from Senior Night - may need to get more
* The Confars were volunteered to handle the centerpieces - thank you!
* Judy volunteered to make up a DVD of team pictures to play on a loop during the banquet we will not be providing a copy to each swimmer
* Brian will be provided a schedule for the evening's events - there will not be a program for the
banquet
* Boosters will provide rotisserie chicken, bottled water, and cookies - families to provide side
dishes or salads
* Jan & Jenni to provide Nesco type roasters to use as warmers for the chicken
Other items discussed:
* As of this meeting, 5 members of the swim/dive team have not paid their booster fees. This
has had an impact on what we, as boosters, can do for our team (events, t-shirts, etc)
* Team members have not yet received a team shirt this year. Judy/Sabrina are collecting shirt
sizes to order 1 nice short-sleeved t-shirt (probably black with green embroidery/logo, ? from
EDG on Billingsley) to be given to team members who have paid their booster fees - hopefully
at Senior Night but maybe at the banquet (depending on when we can get them)
* Towels for 2nd year swimmers are being embroidered - not sure they will be done for Senior
Night...if not, they will be given at the banquet. Our 2nd year swimmers: Joel, Reagan &
Rachel
* The Dishonesty Bond ($200) will be due in July of this year - it is paid every 3 years
Next Booster Meeting: Thursday, February 13 at 7 pm in the Scioto teacher's lounge
* Joe to check/reserve with the AD to be sure we can use the teacher's lounge that night
* All are welcome to attend! We would love your help/input!
Respectfully submitted,
Jenni Orender
January 21, 2014