LEA Level Implementation Checklist
Status
Actions
Early Preparation for PVAAS Teacher
Specific Reporting
 Identify lead district administrator to
direct and monitor PVAAS Teacher
Reporting planning and
implementation. Lead administrator
collaborates with key individuals to
develop a comprehensive roll-out plan.
Considerations/If not, then…
 Key individuals may include, but may
not be limited to: Assistant Supt,
Director of HR, Director of Special Ed,
Supervisor of ESL, Building Level
Principals, Teacher Leaders, and
Association Representation.
Timeline
9/30/13
Notes










 Lead district administrator meets with
PIMS Administrator to develop plan
and processes which will provide for
the most efficient PVAAS Roster
Verification process in spring 2014.
 Lead district administrator participates
and/or views archived webinar titled
“How to Prepare an LEA for SY20132014 PIMS/Educator
Effectiveness/PVAAS Teacher Specific
Reporting” for District Admin.
 PIMS/SIS/Data staff participates
and/or views archived webinar titled
“How to Prepare an LEA for SY20132014 PIMS/Educator
Effectiveness/PVAAS Teacher Specific
Reporting” for PIMS/SIS/Data staff.
August 2013
16

9-30-13
 Ensure that all district administration

team (and related staff) are 100%
aware that PVAAS rosters will be

pre-populated from the PIMS

Course/HQT files, including the impact
of incomplete or inaccurate PIMS data
on time for teachers, building
administrators and district
administrators in Spring 2014.

9-16-13
 July 2013 District Admin Webinar
(District Admin) 
(Superintendents, Assistant

Superintendents, Directors of C & I,

Directors of Special Ed, Directors of

ESL):

http://elluminate.iu13.org/play_record
ing.html?recordingId=1261178750897
_1374077120796
10-4-13
 July 2013 Tech Staff Webinar (For LEA (Tech Webinar)
Tech/SIS/PIMS/Data Staff):
http://elluminate.iu13.org/play_record
ing.html?recordingId=1261178750900
_1374163254259
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Barbara Hasan (Lead Administrator)**
Sherry Rowland-Washington (Assistant to Lead)*
Yolanda Goodwin-Humphrey
Kathy Ames-Borrel
Donita Rowe
Joey McCauslin
Jaimie Foster
Mary Lou Sypolt
Lisa Lyles
Principals-all buildings
Barbara Hasan (PIMS Administrator)**
Sherry Rowland-Washington (PVAAS
Administrator)**
Donita Rowe
Mary Lou Sypolt
Barbara Hasan (Lead Administrator)**
Sherry Rowland-Washington (Assistant to Lead)*
Yolanda Goodwin-Humphrey
Kathy Ames-Borrel
Jaimie Foster
Mary Lou Sypolt
Actions
 District administrator, PIMS
administrator, and technology/SIS
system administrator meet to develop
plan to work with SIS vendor.
 All building principals and program
supervisors/directors (ELL, Special
Education) receive training in PVAAS
Teacher Reporting process, including
but not limited to participation in
and/or viewing archived webinar titled
“How to Prepare an LEA for SY20132014 PIMS/Educator
Effectiveness/PVAAS Teacher Specific
Reporting”
 R e v i e w PVAAS Pilot FAQ document
with all administrative staff.
 Assess whether PVAAS User accounts
(PVAAS user name and password) are
currently being shared among teachers
and administrators. If so, discontinue
IMMEDIATELY.
 Assess if a process is in place for
accounts to be deactivated for staff no
longer employed by your LEA/no longer
needing access to your LEA’s PVAAS
reporting.
August 2013
17
Considerations/If not, then…
Timeline
On-going
 Make sure SIS vendor watch the PDE
PIMS and SIS webinar for SIS vendors
from Aug 6 & 7, 2013.
http://www.pdewebinar.org (go to the
archive to access webinar)
District Admin
 July 2013 District Admin Webinar:
9-16-13
http://elluminate.iu13.org/play_recor
ding.html?recordingId=12611787508
97_1374077120796
Building Principals
 Use PowerPoint slides from webinars
9-30-13
for in house LEA sessions/discussions.
Notes



Mary Lou Sypolt*
Donita Rowe
Joey McCauslin (as needed)

Send webinar link to principals 9-30-13
o View by Monday 10-7-13
o Bring clarifying questions and
comments to October Principals’
meeting 10-8-13 (Jaimie will create
questions to send to principals
10-4-13)
Building Principals, 
 PVAAS Pilot FAQ available on PVAAS
Tech Personnel &
login page at https://pvaas.sas.com.
Document will have additional FAQs
HR Director
added for SY13-14 implementation.
9-30-13

10-31-13
 Establish understanding that each

PVAAS user must have their own

PVAAS account. LEAs make this

determination. Allowing access to
confidential student/teacher level data

may be considered professional

misconduct.
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Jaimie will send the FAQ document to building
principals, Donita Rowe, Joey McCauslin, and
Lisa Lyles on 9-30-13
Barbara Hasan
Lisa Lyles
Mary Lou Sypolt
Joey McCauslin
Mary Lou needs to reset ALL PVAAS passwords
to avoid sharing
Mrs. Hasan and Lisa Lyles need to determine
which principals and teachers were in the pilot
and need PVAAS accounts eliminated




Actions
If your LEA was a pilot district (SY12-13
pilot), gather feedback from
participating teachers/administrators to
facilitate implementation
steps/activities for SY13-14 LEA wide
implementation.
If your LEA was not a PILOT, ask your IU
PVAAS contact for a list of the PILOT
LEAs in your IU region. Contact those
LEAs for advisement.
Provide administrator professional
development and hold administrative
discussions about decisions to be made
relative to determining % of
instructional responsibility – discuss
scenarios and develop any needed LEA
guidelines for teacher
input/consideration.
Review/amend/clarify district
enrollment/withdraw policies and
procedures in order to provide accurate
data for determining % of concurrent
student and teacher enrollment. Provide
staff training as necessary to ensure
accurate implementation in district data
systems.
August 2013
18
Considerations/If not, then…
Timeline
Notes
 Find out the types of support and
professional development that was
and would be most helpful for LEA
wide implementation of PVAAS Roster
Verification and Teacher Specific
Reporting in SY13-14.
November Principals’ 
meeting 11-12-13
Request additional feedback data from
teachers and principals who participated in
the pilot (creation of survey in Survey
Monkey?)
 PVAAS Pilot FAQ available on PVAAS
login page at https://pvaas.sas.com.
Document will have additional FAQs
added for SY13-14 implementation.
On-going,

beginning on 10-8-13
Need to receive additional professional
development suggestions from principals and
C&I
Barbara Hasan will meet with Kathy and
Yolanda for clarity on % of instructional
responsibility on Thursday 10-3-13
 See PVAAS Pilot FAQ available on
PVAAS login page at
https://pvaas.sas.com. Document will
have additional FAQs added for SY1314 implementation.

October 2013

 Review section on % Student +
Teacher Enrollment as 1 of the 2
variables used to determine overall %
Instructional Responsibility for each
student.
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Mary Lou Sypolt
o Will review processes with each
building attendance team
Actions
Getting Started with the PVAAS Teacher
Specific Reporting Plan
 I d e n t i f y Keystone related courses.
Ensure teachers teaching students in
Keystone related courses are aware that
the course is identified/coded as a
Keystone course.
 Provide initial/overview professional
development to teaching staff on PVAAS
Teacher Specific Reporting and PVAAS
Roster Verification to ensure awareness
of all staff. Ensure that teachers, school
administrators, and district
administrators are aware of their
pending involvement with the PVAAS
Roster Verification process.
August 2013
19
Considerations/If not, then…
Timeline
 Make sure key staff are involved in these
decisions such as, but not limited to:
Assistant Supt, Director of C & I, Director
of Special Education, Guidance, Middle
School and High School Administrators,
Department Chairs/Content Leaders.
 Utilize slides from PowerPoint used in
July 2013 District Admin Webinar
(Superintendents, Assistant
Superintendents, Directors of C & I,
Directors of Special Ed, Directors of ESL) :
http://elluminate.iu13.org/play_recordin
g.html?recordingId=1261178750897_13
74077120796
10-31-13
Questions? Contact the PVAAS Statewide Core Team for PDE
Notes


November

Building-based PD
Wednesday
11-13-13
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Courses have been identified at Harrisburg
High School (English 10, Algebra I, biology) and
at Math/Science Academy (Algebra I)
Donita Rowe will code appropriate courses to
tie with Keystone designation
Pull PPT from PVAAS for principals and
teachers
Actions
 Determine which teachers in your LEA
are eligible for PVAAS Teacher Specific
Reporting, aiming for an agreed-upon
level of consistency across schools in the
LEA.
o All grades 4-8 teachers who
teach/touch math, ELA, science
(grades 4 and 8)
o All Algebra I, biology, and English 10
 Develop communications and decision
making plan for determining % of
instructional responsibility in situations
such as co-teaching, inclusion, flexible
grouping within tiered systems of
support (RtII), etc. Include teachers in
these discussions!
August 2013
20
Considerations/If not, then…
Timeline
Notes

Barbara Hasan
 Make sure key staff are involved in these

Lisa Lyles
decisions such as, but not limited to:

Principals
Assistant Supt, Director of C & I, Director
Initial List

Sherry Rowland-Washington
of Special Education, Guidance, Building
10-15-13

Jaimie Foster
Level Administrators, Administrators,
(Delivered to LL  Yolanda Goodwin-Humphrey
Department Chairs/Content Leaders,
Friday 10-17-13)  Kathy Ames-Borrel
Association representation.

HEA representation
 Make sure staff eligible for a PVAAS

Donita Rowe will provide the initial list
Teacher Specific score have a PVAAS User

C & I, Principals will review list and verify
account to access to the PVAAS system.

Kathy Ames-Borrel and Yolanda GoodwinSee PIMS Manual for details on PVAAS
Humphrey will verify initial list and update
account creation via the PIMS Staff
with new hires
Template.
 Ensure that all teachers know whether
they will be among those receiving PVAAS
Teacher Specific Reporting based on
SY13-14.
 Provide in-depth training to these
teachers on PVAAS Roster Verification
process.
Initial meeting Barbara Hasan
 See PVAAS Pilot FAQ available on PVAAS
Kathy Ames-Borrel
10-3-13
Login page at https://pvaas.sas.com.
Principals
Document will have additional FAQs
Jaimie Foster
added for SY13-14 implementation.
Share at Nov Sherry Rowland-Washington/Literacy Coordinator
 See sections on % Full/Partial Instruction Principals Mtg
as 1 of the 2 variables used to determine
11-12-13
overall % Instructional Responsibility for
each student.
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Actions
Timeline
Notes
 Provide in-depth training to teachers
who will be receiving PVAAS Teacher
Specific Reporting on the PVAAS Roster
Verification process.
 The PVAAS Statewide team will provide
statewide trainings (Face-to-Face and
webinars in Winter 2014). The
Implementation Guide with these dates is
available at https://pvaas.sas.com.
 Materials from these sessions
(PowerPoints) can be used by LEAs.
 A free, online 24/7 Virtual Learning
Module will be available in Spring 2014.
 PVAAS Roster Verification Quick Guides
will be posted on the PVAAS website in
Winter/Spring 2014.
 Provide in-depth training to principals
on the PVAAS Roster Verification
process.
 The PVAAS Statewide team will provide
statewide trainings (Face-to-Face and
webinars in Winter 2014). The
Implementation Guide with these dates is
available at https://pvaas.sas.com.
 Materials from these sessions
(PowerPoint) can be used by LEAs.
 A free, online 24/7 Virtual Learning
Module will be available in Spring 2014.
 Develop a plan for when and how
teachers/administrators will work to
complete the PVAAS Roster Verification
process.
 Review Spring 2014 PVAAS Roster
Verification Dates – see page 12 of this
manual.
 Determine plan for LEA completion of
PVAAS Roster Verification.
 Communicate this information to staff
involved in a timely manner.
 Participate in January 2014 webinars to
learn about the PVAAS Teacher Specific
Reporting and see actual examples of
PVAAS Teacher Specific Reporting.
January Building- 
 The PVAAS Statewide team will provide
wide PD Half- 
statewide webinars in January 2014. The

Implementation Guide with these dates is
Day

available at https://pvaas.sas.com.
1-12-14
August 2013
21
Considerations/If not, then…
Questions? Contact the PVAAS Statewide Core Team for PDE

Feb/Mar 2014
March
Principals’
Meeting
3/11/14

February 2014: District-wide PD Half-day with
all PVAAS Teachers
March 2014: District-wide PD Half-day FAQ /Q
& A session with all PVAAS Teachers




Principals
Cindy Goldsworthy
Barbara Hasan
ALL C & I members

February 3,2014 


Email: pdepvaas@iu13.org Phone: (717) 606-1911
Barbara Hasan
Principals
Teachers (via Superintendent’s Circular)
Need to review last year’s Roster Verification
schedule
Principals
Teachers
Need to pull archived webinar/PPT to provide
resources for principals to conduct PD/Q & A
Actions
 Plan to participate in Fall 2014
professional development sessions on
PVAAS Teacher Specific Reporting.
 Plan for teachers and respective building
administrators to receive professional
development on PVAAS Teacher Specific
Reporting upon release of the reporting.
Checking Prior Knowledge - Solidifying
the Foundation to Prepare for PVAAS
Teacher Specific Reporting
 Ascertain/confirm depth of
understanding of key PVAAS principles
(ex: concept of growth vs. achievement)
across all teachers.
 This is foundational knowledge for
anyone who will be using PVAAS
Teacher Specific Reporting.
 Provide professional development to all
staff on PA’s new Educator Effectiveness
System.
 Ensure all staff understands the role and
impact of PVAAS in the new PA Educator
Effectiveness System (School
Performance Profile & Teacher
Reporting components of the system).
August 2013
22
Considerations/If not, then…
Timeline
 TBD
 Dates will be published once a release
date for SY13-14 PVAAS Teacher Specific
Reporting is determined.
September 2014
Notes
September 2014
Considerations/If not, then…
11-1-13
 Provide training and support as

Teacher training
necessary.
January 2014
 Provide opportunities for all staff to
access PVAAS reports and use PVAAS in
looking back (evaluating) and looking
ahead (planning).
 Select teacher leaders to participate in
PVAAS Fall trainings at local IU.
Oct 2013- 
 See PDE Materials on Educator
Jan 2014
Effectiveness System on PDE Website:
http://www.portal.state.pa.us/portal/ser
ver.pt/community/educator_effectivenes
s_project/20903
May 2013
 See PDE Materials on Educator
Effectiveness System on PDE Website:
through
http://www.portal.state.pa.us/portal/ser February 2014
ver.pt/community/educator_effectivenes
s_project/20903
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Principals have discussed and
provided feedback to teachers in the
PVAAS pilot and are retrieving
constructive feedback from teachers
as well.
Occurring during district-wide PD halfdays in October, November, and
January
Actions
 Ascertain/confirm depth of
understanding of key PVAAS principles
(ex: concept of growth vs. achievement)
across district and building level
administrators.
 Ensure that all building principals have
skills/knowledge to access pertinent
PVAAS reports and use PVAAS in
developing building goals and system
improvement actions.
 This is foundational knowledge for
anyone who will be using PVAAS
Teacher Specific Reporting.
PIMS and SIS/LEA Information Systems
 Schedule courses: Assign teachers to
courses
 Work with district administrative lead
to determine percentages of shared
responsibility when appropriate.
 Schedule courses: Assign students to
courses
 Assign student to PSSA “courses”. This
involves departmentalized elementary
courses.
 Assign students to Keystone courses.
August 2013
23
Considerations/If not, then…
Timeline
 Provide training & support as necessary.
 Require administrators to utilize free,
online 24/7 Virtual Learning Modules to
enhance their understanding.
 Require administrators to attend Fall
PVAAS Training at local IU (or receive
turnaround training at the district
following key staff attendance at local IU
training).
 See SY13-14 PVAAS Professional
Development Opportunities on PVAAS
login page at https://pvaaas.sas.com.
See PDE PIMS Manual on PDE Website for
details:
http://www.portal.state.pa.us/portal/serve
r.pt/community/pims pennsylvania_infor
mation_management_system/8959
 See PDE PIMS Manual – PDE Website
 See PDE PIMS Manual – PDE Website
Questions? Contact the PVAAS Statewide Core Team for PDE
Notes


July 2013

October to
December

Principals have discussed and
provided feedback to teachers in the
PVAAS pilot and are retrieving
constructive feedback from teachers
as well.
Building goals have been verified for
acknowledgement of student growth
October 28-November 1, 2013
Mrs. Hasan has met with ESL
Supervisor and SpEd Director in
October
Baseline shared responsibility
percentages will be finalized by
December 2014

D. Rowe and J. Foster assigned
students to Keystone courses in
October 2013

D. Rowe will assign students to PSSA
courses by December 2013
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Actions
 Map courses to State course codes:
Determine which courses will culminate
in Keystone exams – always use
Keystone State course codes for these.
 Map courses to State course codes:
Choose all other course codes based
solely on content being taught, not grade
level(s) of students.
 Map courses to State course codes :
Make sure applicable state course codes
are chosen for AP/IB/DE courses as this
is used for the School Performance
Profile.
 Assign a Teacher of Record for every
course section
August 2013
24
Considerations/If not, then…
Timeline
Notes
 This is critical for PVAAS/Act 82.
10-31-13

D. Rowe and J. Foster mapped district
courses to State courses October
2013
 A course that covers 6th grade reading
content is a 6th grade reading course, even
if all of the students are 5th graders. This
is important for HQT.
 See PDE PIMS Manual - PDE Website
 The indicator fields are not used in SPP
logic; the state course codes themselves
are used to determine offerings of course
rigor.
 The indicator fields will be removed in
2014-15.
 See PDE PIMS Manual - PDE Website
 One person per course section
 Used to determine HQT
 Must be a person with primary
instructional responsibility for students
(cannot be someone who was not present
during the instructional window for the
grade/subject/course)
 This is the person with primary
instructional responsibility for students
in the class.
 See PDE PIMS Manual - PDE Website
10-31-13

D. Rowe and J. Foster mapped district
courses to State courses October
2013
10-31-13

D. Rowe and J. Foster mapped district
courses to State courses October
2013
11-5-13

C & I, principals, and HR worked
collaboratively to determine all
teachers of record
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Actions
 Calendars: Determine how to calculate
Instructional Relationship Weight in
your IT system
 Determine which staff will need access
to PVAAS





Course calendars
Teacher calendars
Student schedules/calendars
School calendars (snow days, in-service
days, holidays, etc.)
 Test schedules (to determine last
applicable day for the calculation)
 See PDE PIMS Manual - PDE Website
 See PDE PIMS Manual - PDE Website
D e t e r m i n e which role within
PVAAS to assign to each person as per
roles defined in the PIMS Manual for
PVAAS user accounts.
 Submit PIMS Staff template as per the
available PIMS collection schedule
(starting October 1, 2013), with updates
to ensure timely PVAAS account
creation.
 Determine how to store and utilize the
two percentages in calculating overall
Instructional Responsibility
 Choose default value in the absence of
data for Instructional Responsibility
 See PDE PIMS Manual - PDE Website
 Determine how your LEA will determine
% Full/Partial Instruction (defined in
PIMS as Instructional Responsibility
Weight when shared responsibility
changes during a grade/subject/course.
August 2013
25
Considerations/If not, then…
 See PDE PIMS Manual - PDE Website
 Staff template available starting October
1, 2013
Timeline
Notes
August 2013 


Assessment calendar
School calendar
Snow days are at the end of the
school year
11-5-13

C & I, HR, and principals collaborated
to determine staff access to PVAAS
11-5-13

C & I, HR, and principals collaborated
to determine staff roles in PVAAS
Oct/Nov 2013


C & I has initiated the process
HR will complete by Thursday
11-7-13
 See PDE PIMS Manual – PDE Website
January 6, 2014 
 See PDE PIMS Manual - PDE Website
December 2013 
C & I and principals will finalize
 See PDE PIMS Manual - PDE Website
December 2013 
C & I and principals will finalize
Questions? Contact the PVAAS Statewide Core Team for PDE
Email: pdepvaas@iu13.org Phone: (717) 606-1911
Fields have been built in eSchool and
eFinance to facilitate the task