2014 Fall Meeting Minutes
October 22, 23 & 24th
Walla Walla Community College
10/22/14
Icebreaker activity
Professional envelop meant
Bill Storms, IT director WWCC
Discussion of how IT and Student Services work together creating advisor Data Portal
CTCLINK presentation
Spokane district
User acceptance testing being done as is data cleansing
Training is happening but not enough
Spokane is working with some staff across campus to know what is going on
advice for CtcLink/PeopleSoft
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have staff meeting to show how PeopleSoft product works
have to understand PeopleSoft product before we can really apply legacy work
Staffing- hire staff to take on work so you can concentrate
Need one techy person to oversee and coordinate,
part time help to take on stuff to free up experienced staff to work on PeopleSoft and legacy
conversion
You can't do everything
take academic structure seriously
buy-in is vital from vp admin for budgeting
send people to testing sites to help, learning
10/23/14
Intro Dr. Steve VanAusdale, President WWCC
CtcLink – Betsy Abts
Betsy is concerned that some administrators at some colleges aren't supporting ctcLink process
First Link live in February 2015
Wave 1 dates no announcement on moving dates 5/15 (could change)
Betsy's team will handle some training,
Colleges will come to SBCTC for some training by vendors
Admissions and transcripts are not considered critical for go live
Training.ctcLink.SBCTC.edu
Wave 1 was supposed to start work in cleanup activities in August, didn't happen
Each school needs a dedicated data person
DataExpress reports exist for epc codes and data cleanup
No college level GPA on new transcripts
Degree audit will continue to calculate GPA's
Lots of opportunities to review policies
If catalog says 2.0 college level GPA degree requirement, we need college level GPA displayed
Some inconsistencies in the way below GPA's are being calculated
Scott Copeland to explore this requirement with instruction
Competency based learning - Connie Broughton
Students have to demonstrate mastery of explicit competences to receive credit 80%
Students receive constant support.
Learning is the determining factor, not time
Business degree
Competency based online open source text
Six month term with multiple start dates same end date
Different start dates but single end date
$2667 plus fees
Available Jan 2015 at some schools
Student determine how many credits to complete
Columbia basin, Bellevue, Centralia, EvCC, Green River, Olympic, Pierce Colleges
Looking for students with some college no degree
Intrusive advisors and completion coaches
Completion coaches and discipline faculty are hired by Columbia basin
18 courses that meet distribution requirements
Courses will transcribe as regular courses
Degree will not signify "competency based"
Lumen Learning are suppliers of material they will match competences with existing open source
materials
Canvas will be useful tool
Students apply, orientation, completion, faculty engagement, adaptive testing, authentic assessment
Grades: A, B, F
BM 1001 fee code on first class they register for, additional courses not have fee code
Colleges can choose to be self support or state support
Need to figure out refund policy. CBC says last day to refund 100% is day before term store
This won't work with veterans getting housing stipend, completely online
Separate admin unit, special item number
Needs student type specific
"C&" for all enrolled in unusual action
Needs advising at Evcc
Cbewa.org is blog for more info
IRS Joann Wiszmann
Joan is retiring John Ginther is taking this on
NACUBO requested IRS stop sending notices for 2012, till long term solution is resolved
Last year IRS waived 2011 penalties in "good customer services"
Might have to pay a fine if we have the ITIN but didn't report it
Might have to pay a fine if we Incorrectly entered SSN but we had the right one
Might have to pay a fine if we excluded RS from reporting (IRS won't know we didn't report)
Might have to pay a fine if we excluded students that didn't provide SSN (IRS won't know we didn't
report
WSAC is supplying Dream Act students with SIDS that start 980.. Don't override any existing SSN with
that number
Don't report to IRS with this number
These students should not be excluded from annual solicitations for SSNs
business offices know to exclude the 980 "SSN"
Updated language for web applications and paper apps
CtcLink will have option to receive 1098t electronically
1098t substitute form can be used. It's simpler
Target populations with different needs. We don't have the option to choose to exclude underage
students
Lunch
Tech Prep: Perkins money no longer associated with Tech Prep
Name will likely change
Peoplesoft has an "other credit" option that may work for awarding tech prep classes. But awarding on
demand not all credit
PLA
New awarding/coding process for PLA
Need item number to transcribe AP class or any class for ctcLink
Institution policy on PLA should reflect this new draft
Intro Joe Holliday vp of student service
Dual Enrollment
RS in the HS is not a real name
Karen Landry is rep on RS/HS work group
Started at EWU
A draft bill is with the governor to align RS and CHS
If approved CHS model will fund like RS
January likely next movement
Coding with Carmen McKenzie
SBCTC doesn't change or add data
Data will get pulled by SBCTC daily in Peoplesoft
We can fix data daily edit check reports
We can access this info anytime, good data reports
This sounds easier than retrieving data from HP
Discussion of data pulling and when for final MIS
Outcomes
Reporting completions in August not mid-September. This is a change for ctcLink
Pull transcriptions and completions one quarter in arrears. Year end in mid-September
Mis2 reporting preliminary - most problems are CIP and intent related
10/24/14
Scott Copeland
Legislative update military credit policies update
Most are in, some are more complex than others
Possible grid in the future of how we award credits, has to be applicable for the degree the student
working on
Residency update
Draft bill at governor to align state and federal expectations on residency. The federal bill cleans up the
"and" features in the state bill
Federal residency law goes into effect 7/1/15
Reverse transfer process
Meeting coming up soon 11 schools
Cc's will get lists from WSU, EWU, CWU, And WGU in a limited way
Smart Balance assessment tests in k12 will give placement for English and math. Running start students
who have to miss college classes to take test could miss college classes.
College bound scholarship lists are available
Applied baccalaureate degrees 30 degrees at 17 Cc's
Transfer degree in fine arts (music, art, drama)
High School 21
Competency based high school diploma
A new task force for transcriptions hs21
All basic skills classes need to be contextualized with job/career skills
Students will register in ABE/ESL classes but transcript more
Residency requirements need policy
BUSINESS MEETING
membership list on SBCTC website. Please update Carlos with changes
Professional development for winter 2015 meeting
Strategic plan for dept??
Self-care for office and self during time of change??
Diversity training??
Reporting on other groups
Treasurer report
OAR report
ICRC report
ATC report
Faith and conscience day discussion
BAR report
ctcLink is asking for money from colleges, more to come
WSSSC report