Societies’ Annual Report Framework
Below is a framework for you to use to complete your Annual Report. Each society needs to
complete this report which will then be uploaded to the Students’ Union website. The report will be
useful to several different stakeholders - the committee that takes over from you, members of your
society, students who are interested in taking part and even non-students. The framework is there
to help you set out the main, essential points you need to cover. However, please attach any other
relevant information you may want to include.
Name of Society
Number of Members
Chemistry Society
93
Please take your number of members from your online membership shown here under “value”:
http://www.ussu.co.uk/ClubsSocieties/societies/Lists/Members/KPIListViewPage.aspx
In your opinion, based on your experiences over the past year, what is the best thing about getting
involved in your society?
Being able to not only get more involved within chemistry but also to allow for you to actively create
events that you may have seen as lacking in previous years or ones that you just wanted to do better
than they had been done previously. By having to communicate with people at every level within
Chemistry you increase you communication skills which allow you to better understand how event
management works and to better yourself in public speaking. Being able to bring all members
together in an informal manner, both relating to chemistry, in the form of open lectures and in a
social context such as bar crawls and a quiz night, with the former creating links with other societies,
forming bonds for future committees.
List 3 key achievements over the year (you can list more than 3 by extending this grid).
Achievement
Why did the society do this?
What did you learn?
Developed links with various
To ensure greater attendance
Utilising the skills and expertise,
other societies (Craft Soc,
at events and encourage
and working together with
Biosoc, MechSoc, etc.)
friendships between members
other societies (e.g. Craft Soc)
of different societies.
was beneficial for Chemistry
and the other societies due to
reduced costs for materials and
greater attendance in events.
Inclusion of all members
To create a better overall
Utilising our ability to generate
(student and lecturer)
relationship between students
interest in our events by
and lecturers therefore
communicating with people at
allowing them to work better
varying levels of both their
together in future activities.
degree and management (e.g.
lecturers)
High attendance at events.
To create a great atmosphere
Promotion of events is key,
for the members, allowing
particularly for flagship events,
them to connect with all types
giving a longer period of notice.
of people at all levels of
education (undergrads to
lecturers)
In your experience, what does the year in the life of your society look like?
Time of year
What is the society
How do you make this
doing?
happen?
July/August
Creation of Society
Website, creation of
first year facebook
group to encourage
early communication
between freshers
September/October
Buddies, Freshers
Bar Crawl and
Halloween Bar Crawl
November/December
Held the Annual Pub
Quiz, Christmas
Revue and FEPS Bar
Crawl, Hoodies
The Webmaster was
directed by the President to
update the webpage and to
make a facebook group
which would not only inform
the new students off the
goings on within chemistry
but also to allow them to
have a place to talk having
not yet met.
The dates were pre planned
and as this was our first ever
event we worked at is as a
group with the social
secretary being able to use it
as an opportunity to
organise a smaller event, the
publicity manager was able
to do the first posters, while
the secretary created the
buddy groups so as to allow
everyone to be informed off
their groups in advance so as
to allow the buddy meet and
fresher’s bar crawl to run
smoothly.
The Pub Quiz and Christmas
Review were a joint effort
from the whole society as
they are 2 of the 3 flagship
chemsoc events, with the 3rd
being the ball. The venue has
to be booked in advance
with advertising going out to
all students and lecturers to
inform them of the event
and for the revue, to rally
variety shows so as to allow
for the event to take place.
The FEPS bar crawl was
organised by the social
Secretary with help from
other members of the
society and she worked in
unison with the other
Which committee
members
(positions) lead?
Web Master
Social Secretary,
Publicity Manager,
Secretary
Social Secretary,
Vice President,
Publicity Manager
societies involved in the
event, from ordering t-shirts,
printing tickets and
informing all venues that the
event was going to go
through them and to ensure
drinks offers were possible.
The Hoodies were done by
the Vice President, who got
in contract with the
companies to find the best
deal and ensured that
everything was organised
prior to collecting orders.
The Publicity manager was
able to advertise all these
events by producing posters
which were put up around
the chemistry department
and labs.
January/February
March/April
Tri-Science Bar
Crawl, organising
AGMs and handover
programmes
The Tri-science bar crawl
was organised by the
president and social sec of
each society involved. They
had a meeting and decided
who was doing what for the
event, with biosoc getting
the role of t-shirt ordering
and Chemsoc going to all the
venues and ensuring that
they had enough staff
members and could provide
drinks offers. Committee
members of each society
then bought paint and pens
to allow for the event to be a
memorable affair. Members
of the committee also
ensure that all people
involved got to the venues
safely by acting as road
guards and directing the
over 100 to the desired
locations.
The AGM was booked by the
Treasurer and each
committee member the
provided some kind of
summary of their positions
President,
Social Secretary,
Treasurer
within Chemsoc.
May/June
Annual ChemSoc Ball
and usually a BBQ
organised by the
new committee
President,
Vice President,
Social Sec,
Treasurer
Please propose some key activities/aims for your society in the future:
Aim or activity
Why would it be good?
Who should be involved?
Ensure flagship events occur
These events not only
Organised by the whole
(e.g. Revue and ChemSoc Ball)
encourage friendship between
committee – requires
students of the department but participation of society
also allow development of
members and departmental
strong links between students
staff.
and departmental staff.
Advertise and promote events
The ChemSoc ball is funded
The whole committee and
as much as possible
mostly by money raised from
student reps should try and
events throughout the year
promote the events as much as
therefore it relies on the
possible through a variety of
success of other events.
media. It is possible to get the
Effective advertising and
lecturers involved.
promotion makes a great
difference.
Ensure all levels of university
This would continue a tradition The president should be the
involved, undergraduates,
long held by chemsoc and helps first point of contact for all
postgraduates and lecturers
to form informal relationships
levels, although representatives
with other members of the
from each year help to relay
university. it also ensures
information both to and from
events can be held to suit
the committee about event
everyone
ideas.
Thank you for completing this annual report form.
Please email the report as an attachment to socreports@ussu.co.uk with your society name as the
subject line 2 weeks before your AGM takes place.
AGM season runs from Monday 22nd April to Wednesday 8th May 2013.
If you need to book your AGM please click on this:
http://www.ussu.co.uk/ClubsSocieties/societies/Lists/AGM%20Dates/Default.aspx?&&View={7951D
BAF-B2EC-4F0D-B1CD-B88A1B5D4934}