Spring 2016 Activities Program Board
Application Packet
Responses for all of the below items must be typed and submitted in a separate word document via
email to Samuel Frushour, Assistant Director for Campus Activities & Programming
(slfrushour@ship.edu) by 11:30 PM on Thursday, February 18, 2016. You will receive a confirmation
email of your application once it has been received and reviewed.
GENERAL INFORMATION
1. List and rank the position(s) that you are applying for, which must be centered at the top of your
application in order of preference, i.e:
Application for
1st Choice APB President
2nd Choice Vice President
rd
3 Choice Concert Chairperson
(See attached list for positions & duties)
2. Full Name
3. Major & Class Status
4. Cumulative GPA
5. Local Mailing Address
6. Cell Phone Number
7. Shippensburg Student Email Address
8. List any previous involvement with APB
9. List any other campus leadership/involvement or job commitments that you have had previously
or currently.
10. List the other campus leadership/involvement or job commitments that you will have for 20152016.
11. Please include resume if you have one.



General Requirements for APB Board Members
An APB Selection process will take place on Friday, February 26, 2016 from 3 – 8 PM in the CUB.
Check in will be in the CUB MPR A. Your application signifies that you will be at this selection day;
those individuals not in attendance will not be considered for the board, unless an emergency
circumstance is otherwise demonstrated. The selection process will consist of interviews and group
activities.
Appointment to the board signifies that you agree to the attend the following retreat and training
dates
o Event Training: March 13; 12PM – 9PM
o Trip Training: Labor Day Weekend: September 2 – 5, 2016
o APB Board Retreat: December 16 – 18, 2016
All new board members will be required to participate in the board transition process which includes:
o Attending the following meetings for April:
 Board Meetings: Tuesdays; 3:30 – 5:00 PM
 General Meetings: Alternating Thursdays 3:30 – 5:00 PM
 One on one meetings with advisor(s): Dates & Times TBA
o Shadow the current executive board member or chairperson for at least one-(1) of their office
hours each week once they are appointed for the remainder of the semester
o Staffing RaiderFest: GlowRage on Friday, April 22, 2016, Times TBD
Eligibility and Requirements for APB Board Members
1. Eligibility Requirements
a. Part-time or full-time undergraduate status at Shippensburg University
b. Active APB membership for at least one-(1) semester is preferred
c. Must be in good academic standing, 2.0 or better.
d. Term of office for Executive Board Members & Chairpersons shall be for one academic school
year.
2. Attendance Requirements
a. Attend the mandatory winter retreat: December 16 – 18, 2016
b. Hold office hours per week during each semester
i. At least three-(3) hours; At least five-(5) hours for executive board members
c. Attend the following meetings
i. APB Board & General Meetings
ii. Senate Meetings (1 for chairpersons, 2 for executive board members per semester)
iii. Advisor Meetings will be scheduled with advisor
d. Attend & Staff the APB events as assigned, including all major large-scale events
i. Open Houses (required to staff one-(1) on various Saturdays from 7:30 – 9:00 am) You will choose when you can attend these meetings at the beginning of each
semester
e. Absences: In the event that a member of the board will be absent from a board meeting or
their office hours, they must let the President know at least one day in advance, with the
exception of emergencies. In the event that a member of the board will be absent from a
required event they must let the on-point person know at least two weeks in advance with
the exception of emergencies.
f. Office & other duties including advancing shows with agents, checking the APB email, keeping
the office clean and mailboxes clean, among others.
g. Other items listed in the APB Constitution.
2016 – 17 Executive Board Positions
Availability of positions are subject to change
President
A. Part of Executive Board
B. Serves as chief administrative officer and displays overall leadership to the board
C. Prepares agendas for board meetings and presides over APB board meetings
D. Appoints special representatives to University committees with approval of the Executive Board
E. Assumes overall leadership which includes filling vacant officer and chairperson positions
F. Works with VP for Membership & Public Relations to plan the membership and recruitment for
the SIS Fair as well as the kickoff meeting
G. Keeps and maintains a database of all board members which includes detailed contact
information and tracks attendance at all meetings
H. Assumes a role with staff development of the board (i.e. trainings, leadership programs,
retreats, learning outcomes, goals, etc.)
I. Works with the Assistant Director for Campus Activities & Programming to attend the Weekend
Program meeting each semester
J. Maintains master schedule of all office hours, signups for open house times, and sign-ups for
student senate meeting times
K. Updates bulletin boards in the APB Office
L. Provide support for APB program and promotional event staffing
M. Submits agenda items for general meetings to the appropriate person
N. Conducts formal evaluations at board meetings for all events
O. Maintains and organizes the S Drive
P. Attends all student senate meetings if possible
a. Provides report at the meetings including the past events (name, date, price, purpose)
and future events that are upcoming.
Vice President for Public Relations
A. Part of Executive Board
B. Assumes duties of the President in his/her absence and in the case of the President’s inability to
complete his/her term, to serve as interim President until another appointment has been made
C. Works with President & VP for Membership to plan the membership and recruitment for the SIS
Fair as well as the kickoff meeting
D. Oversees and coordinates all collaboration and co-sponsorship requests
E. Assists the Special Events Chairperson in the University & Community Outreach needs for
RaiderFest
F. At APB Board Meetings take notes/minutes and submit to Senate as needed.
G. Office Management Operations
a. Charged with keeping the office clean and organized
b. Maintains email account and voicemail
c. Handles contact if there are printer, computer issues with appropriate personnel
d. Keeps a running inventory of offices supplies and works with the advisors in ordering
items as needed
H. Gathers news reports and clippings for historical and record keeping purposes as well as
gathering promotional items (i.e. posters, shirts, giveaways, etc.) for:
a. APB History Box
b. University archives (in conjunction with the Archives & Special Collections LibrarianLehman Library- as needed)
I. Oversees Public Relations for APB
a. Part of the marketing team
b. Gathers items needed for Open Houses to make them available for board members
working them
c. Schedules campus media (SUTV, WSYC, Slate, Yearbook) in covering events
i. Works with Concert Chairperson in campus media
J. Works with the Assistant Director for Campus Activities & Programming on NACA submissions
including Graphic Design Competition, Award Nominations, NACA School Swap for the Regional
Conference, etc.
K. Provide support for APB program and promotional event staffing
L. Submits agenda items for board and general meetings to the appropriate people
M. Attends at least 2 senate meetings each semester
Vice President for Membership
A. Part of Executive Board
B. Works with President & VP for Public Relations to plan the membership and recruitment for the
SIS Fair
C. Charged with staff bonding (general members, board members, etc.) at least monthly
D. Keeps all members informed of general meetings & events
E. Keeps and maintains a database of all general members which includes detailed contact
information and tracks attendance and participation at all meetings and programs
F. Develops and maintains a membership recruitment and retention plan
G. Plans and implements a monthly social for board and general members
H. Coordinates with all Chairpersons to maintains a staffing schedule/binder for all events
I. Maintains binder of tally sheets for events
J. Provide support for APB program and promotional event staffing
K. Submits agenda items for board meetings to the appropriate person
L. Attends 2 senate meetings each semester
Treasurer
A. Part of Executive Board
B. Maintain an accurate record of all finances
C. Prepare the following years operating and capital APB records/budgets/and budget requests in
conjunction with the President, Advisors and Chairpersons
D. Reconciles budgets with the fiscal office monthly
E. Processes all financial payments, deposits and request for funds for all programs/events/etc.
F. Charged with ticket sales including inputting events into the system and updating as tickets are
sold daily
G. Charged with gathering the attendance and pricing of each event to be kept for assessment
purposes
H. Submits all official financial paperwork including line transfers, conference fund requests,
additional allocation requests, etc. to student senate.
I. Charged with gear and equipment management of the storage closets
a. Maintains running inventory of storage closets
b. Works with chairperson and advisors in keeping items stocked, ordering items, etc.
J. Provide support for APB program and promotional event staffing
K. Submits agenda items for board and general meetings to the appropriate people
L. Attends 2 senate meetings each semester
2016 – 17 Chairperson Positions
Availability of positions are subject to change
Concert Chairperson
A. Charged with the planning and implementation for all major concerts, music &/or comedy
B. Actively surveys the student body for desired music genres and comedians
C. Executes all production aspects for concerts including staffing, hospitality, security, publicity
and promotion, ticket sales, etc.
D. Recruits and manages Security Coordinator, Hospitality Coordinator and Staffing & Volunteer
Coordinator
E. Provide support for APB program and promotional event staffing
F. Responsible for program logistics
a. Reviewing program file
b. Reservations
c. Technical needs
d. Set ups
e. Catering arrangements
f. Hotel requests
G. Coordinates with VP for Membership with the staffing schedule for all events
H. Submits agenda items for board and general meetings to the appropriate people
I. Attends 1 senate meeting each semester
Digital Media Designer
A. Charged with updating and maintaining the APB Promotional Slideshow that is shown before
meetings and events
B. Charged with designing the following marketing materials:
a. Digital Signage
b. Great wall posters, posters from Educational Work Station (EWS)
C. Creates and edits video for end of the year celebration
D. Provide support for APB program and promotional event staffing
E. Submits agenda items for board and general meetings to the appropriate people
F. Attends 1 senate meeting each semester
Entertainment Chairperson
A. Charged with planning evening and weekend events which may include small comedians, novelty
events (inflatables, games, photo programs, give-aways airbrush, etc.), novelty performers
(balloon artists, caricature artists, hypnotists, mentalists, magicians, improvisation acts, etc.),
films/movies, singers/songwriters, coffeehouse musicians, small bands, DJs, open mic, acappela
etc.
B. Charged with implementing programs for annual events such as New Student Orientation
activities, etc.
C. Provide support for APB program and promotional event staffing
D. Responsible for program logistics
a. Reviewing program file
b. Reservations
c. Technical needs
d. Set ups
e. Catering arrangements
f. Hotel requests
E. Coordinates with VP for Membership with the staffing schedule for all events
F. Submits agenda items for board and general meetings to the appropriate people
G. Attends 1 senate meeting each semester
Graphic Designer
A. Charged with designing the following marketing materials:
a. Monthly event listing and calendars
b. Posters
c. Flyers
d. Logos
e. Table Tents
f. Handbills, Club Flyers, etc.
g. Other media which requires designing
B. Submits agenda items for board and general meetings to the appropriate people
C. Attends 1 senate meeting each semester
Media & Advertising Chairperson
A. Charged with all social media including Twitter, YouTube, Instagram, Facebook, Snapchat, etc.
B. Charged with designing the following marketing materials:
a. Press releases
b. Radio & cable TV ads
C. Documents all APB activities, retreats, programs and events through photos and videos
D. Designs the following for preservation, documentation and display at Open Houses, SIS Fair.
meetings, etc.:
a. Scrapbook/Photobook
b. Trifold to represent APB and the various programs/events/etc.
E. Provide support for APB program and promotional event staffing
F. Submits agenda items for board and general meetings to the appropriate people
G. Attends 1 senate meeting each semester
Multicultural Affairs Chairperson
A. Charged with planning and implementing events which celebrate culture, multiculturalism and
diversity
B. Provide support for APB program and promotional event staffing
C. Reaches out to campus entities including Multicultural Student Affairs, The Women’s Center,
Department of International Programs, etc.
D. Responsible for program logistics
a. Reviewing program file
b. Reservations
c. Technical needs
d. Set ups
e. Catering arrangements
f. Hotel requests
E. Coordinates with VP for Membership with the staffing schedule for all events
F. Submits agenda items for board and general meetings to the appropriate people
G. Attends 1 senate meeting each semester
Performing Arts Chairperson
A. Chairs the APB Performing Arts University Committee which includes faculty, staff and students
B. Charged with promoting cultural, artistic and informative programs which may include:
a. Films
b. Trips (Broadway, off Broadway, dinner theaters)
C. Provide support for APB program and promotional event staffing
D. Responsible for program logistics
a. Reviewing program file
b. Reservations
c. Technical needs
d. Set ups
e. Catering arrangements
f. Hotel requests
E. Coordinates with VP for Membership with the staffing schedule for all events
F. Submits agenda items for board and general meetings to the appropriate people
G. Attends 1 senate meeting each semester
Publicity & Promotions Chairperson
A. Charged with designing, researching, ordering and distributing the following marketing
materials:
a. Creative promotions & giveaways
b. Sandwich boards/A-frames
c. Chalking
d. Double sided banners
e. Other visual displays
B. Charged with printing and distributing materials
a. Monthly event listing and calendar (only distributing)
b. Posters
c. Flyers
d. Table tents
e. Handbills, club flyers (only distributing), etc.
C. Charged with submitting APB information for weekly Ship News & Events
D. Coordinates promotional events and activities
E. Provide support for APB programs
F. Charged with maintaining the APB website
G. Submits agenda items for board and general meetings to the appropriate people
H. Attends 1 senate meeting each semester
Special Events Chairperson
A. Charged with planning and implementing the following annual programs:
a. Parents & Family Celebration
b. Homecoming daytime and/or nighttime events
c. RaiderFest
B. Provide support for APB program and promotional event staffing
C. Responsible for program logistics
a. Reviewing program file
b. Reservations
c. Technical needs
d. Set ups
e. Catering arrangements
f. Hotel requests
D. Coordinates with VP for Membership with the staffing schedule for all events
E. Submits agenda items for board and general meetings to the appropriate people
F. Attends 1 senate meeting each semester
G. Directly advised by Assistant Director for Campus Activities & Programming and the Graduate
Assistant for University Union & Student Activities (CUB)- University Union (UNIVOP)
Travel and Recreation Chairperson
A. Charged with planning off campus trips to:
a. Attractions
b. Major cities
c. Cultural centers
d. Amusement Parks
B. Charged with planning off campus recreation activities which may include:
a. Bowling
b. Hiking
c. Skiing
d. White water rafting
C. Charged with planning on campus recreation activities which may include:
a. Basketball tournament
b. Volleyball tournament
c. Dodge ball tournament
d. Inflatables
D. Provide support for APB program and promotional event staffing
E. Responsible for program logistics
a. Reviewing program file
b. Reservations
c. Technical needs
d. Set ups
e. Catering arrangements
f. Hotel requests
F. Coordinates with VP for Membership with the staffing schedule for all events
G. Submits agenda items for board and general meetings to the appropriate people
H. Attends 1 senate meeting each semester