Administrator manual
Version: 1.0
Administrator manual v.1.0
Contents
Administrator ..............................................................................Error! Bookmark not defined.
Users ...................................................................................................................................... 3
Statistics ................................................................................................................................ 3
Utilities .................................................................................................................................. 3
Advanced statistics ..................................................................Error! Bookmark not defined.
Configure ................................................................................................................................... 3
Appearance ........................................................................................................................... 3
Settings ....................................................................................Error! Bookmark not defined.
How can I register users? ............................................................Error! Bookmark not defined.
How can I create a group? ........................................................................................................ 8
How can I manage the groups and delegate their management?............ Error! Bookmark not
defined.
How can I gamify the system in order to promote the use of it? ............. Error! Bookmark not
defined.
Points .......................................................................................Error! Bookmark not defined.
Badges .....................................................................................Error! Bookmark not defined.
How can I obtain reports? ...........................................................Error! Bookmark not defined.
Advanced statistics ..................................................................Error! Bookmark not defined.
Google Analytics .................................................................................................................. 11
NETEX Page 2 of 12
Administrator manual v.1.0
The administrator interface
Dashboard
From the dashboard of the administrator, the administrator can add widgets in order to gain
access.
Users
In this section the administrator can:





See users who are currently online
See users with an administrator profile in the system
See last recorded users in the system
Add new users manually
Add new users massively from a CVS file
Statistics
In this item the administrator could see a summary of the activity of the system.
Utilities
In this section the administrator can:






Establish the maintenance mode and show a message to the users who try to access
by indicating that The Site is not available due to this maintenance.
Access to the System Diagnostics files. These files may be useful to find any problem in
LearningSocial. LearningSocial developers demand to include these results in the error
reports.
View the opened chat sessions
Access to the log browser
Review if there have been reported any content as inappropriate
Edit and remove groups massively
Advanced Statistics
This section shows the statistics regarding users, groups and contents highly detailed.
Configure
Appearance
Menu items
In this section you can configure the elements that will appear in the main menu and the order
in which they appear. By default, the following items are recommended:
NETEX Page 3 of 12
Administrator manual v.1.0
Groups – Members - The Wire – Activity – Leaderboard - News.
Edit profile fields
In this section you can establish the personalized fields that you demand.
Site Pages
In this section you can configure the content in the tabs:



About
Terms
Privacy
Group tool presets
The group tools presets can be configured here. When a user creates a group, he or she can
choose one of the presets in order to get the right tools quickly. It is offered a blank option as
well to allow users make their own choices.
Badge Gallery
It allows to see the current badges and to edit them. You can use this functionality to upload a
new badge image and design all the necessary requirements to get one of them.
Plugins
In this section you can activate or deactivate the LearningSocial plugins. By default the
required plugins will be activated.
Settings
Basic Settings
The basic parameters of the site can be configured in this section:




The name of the site
A short description of the site
Site email address (used to send system emails)
The default language for your site
Advanced settings
This section will be configured by default and it is not necessary to edit any of the properties.
AU-Subgroups
This section will be configured by default and it is not necessary to edit any of the properties.
Analytics
You can use this section in order to configure your Google Analytics account and to access to
the statistics on usage.
NETEX Page 4 of 12
Administrator manual v.1.0
Blog Tools
This section allows you to personalize the Blog view.
ElggChat
This section will be configured by default and it is not necessary to edit any of the properties.
Garbage Collector
This section will be configured by default and it is not necessary to edit any of the properties.
Group tools
In this section you will be able to configure:
General group options
Even though this section is configured by default, it is possible that you will need to edit any of
the properties.
It allows:








Selecting if you want to allow group owner transfer. This option allows changing the
group owner.
The closed groups to be indexed by search engines. By default the indexation by
search engines is not allowed, because they are internal groups.
To receive automatically group notifications by joining the group by email, by internal
messaging system, or by both of them.
To show the preferred status, the group type (open/closed) in the group profile.
To auto suggest groups on the “Suggested” groups page on profile information. It will
be completed with the predefined suggested groups. If you set this with the “No” field
it will only show the predefined suggested groups (if there are any).
Having multiple group administrators. If more than one user is activated they can
administrate the group.
Having Group mail, which allows group administrators to send a message to all
members.
To select the available group listing tabs. The available tabs are the following:
o Latest discussion (by default)
o My groups (by default)
o Newest (by default)
o Popular (by default)
o Open
o Closed
o Alphabetical
o Ordered (by default)
o Suggested (by default)
Group invitation options
NETEX Page 5 of 12
Administrator manual v.1.0
Parameter
It allows all users to be invited (not just
Friends)
It allows all users to be invited by email
address
It allows all users to be invited by CVS-file
It allows group members to invite new
users
It enables domain based groups
Description
By default
It enables the invitation of any user to a NO
group
It enables the invitation by email address YES
It enables the invitation by CVS-file
The group owners/administrators can
enable/disable this option for their group
Users can join a group based on their
email domain. During registration they
will auto join groups based on their email
domain
YES
YES,
Deactivated
NO
Groups with a special state
It allows:



Deciding which groups will be featured and which of them will appear in Featured
Groups widget.
If new users will automatically join any group.
Deciding which group should be suggested to all of the new users, regardless of their
interests.
Groups

It defines who can create groups. You can select between Logged in users and
Administration. By default only administrators can create groups.

It defines if any private group can exist. The private groups are groups that you only
can access by invitation; users can not join freely, not even accessing to the
information about them. By default the possibility of getting private groups is enabled.
HTML Email Handler
This section will be configured by default and it is not necessary to edit any of the properties.
Legacy URL Support
This section will be configured by default and it is not necessary to edit any of the properties.
Log Rotate
This section will be configured by default and it is not necessary to edit any of the properties.
Nubeso Player
This section will be configured by default and it is not necessary to edit any of the properties.
Site-wide Categories
It allows you to create categories of transversal content for all the groups of the site.
NETEX Page 6 of 12
Administrator manual v.1.0
Target Blank
This section will be configured by default and it is not necessary to edit any of the properties.
The Wire
This tool is a functionality of microblogging, similar to Twitter. This section will allow
configuring the maximum number of characters for each post (by default 140).
The Wire Tools


If the functionality The Wire would be enabled for groups or only on the general
application level (by default enabled).
How to mention other users (by default @username).
Twitter Bootstrap
This section will be configured by default and it is not necessary to edit any of the properties.
Widget Manager
This section will be configured by default and it is not necessary to edit any of the properties.
hypeGameMechanics
This section allows you to configure what events turn into points for the user. The limits and
the scoring rules can be configured.
hypeMatchmaker
This section allows you to establish the algorithm that rules what friend requests will be
recommended to users.
NETEX Page 7 of 12
Administrator manual v.1.0
Practical tips
How can I register users?
The most common case is that your LearningSocial application will be integrated so the users
will be synchronized automatically. In the case that this integration is nonexistent, you can
import users massively from the administration menu in Users-Upload Users.
The required format is the following:
username; password; email; name; location; interests
When the import is going to be done, you can decide to send a welcome email to the new
users.
How can I create a group?
In order to create a new group you have to access to the user interface in Main menu-Groups –
Create a new group.
You have to complete all the group fields (icon, name, description and tags). You have to take
special attention to tags due to LearningSocial will recommend this group to the users with the
same interests with the assigned tags.
You can invite other users to take part of the group. To do so, you have to select them from
your friends, to add them by email or to import a CSV file. You have to access to the group and
click on Invite users.
How can I manage the groups and delegate their
management?
The first step is to decide if you want to delegate the group creation so any user can create
groups or if the user prefers that some specific users can do it. In case some users will have the
function of creating groups, it is necessary to these users to be administrators.
It is enough to click on the arrow that appears below its avatar and select Make admin to
transform simple users in administrators.
NETEX Page 8 of 12
Administrator manual v.1.0
Once the group is created, the owner/administrator role can be delegated to other user. To do
so is just necessary to enter in the group, to click on Edit group-Access and to select the new
owner/administrator. From this moment this user will manage the other group members and
all their options.
How can I gamify the system in order to promote
the use of it?
LearningSocial uses points and badges in order to gamify. It concerns to promote users to take
part and contribute to the network.
Points
By accessing to the administration menu in Configure-Settings-hypeGameMechanics it is
possible to design a score system that fit in our organization. Netex offers a gamification
consultancy service that makes easier the analysis and the design of the score system.
Badges
It would be advisable to design a badges system which requirements ranging from the basics
(making the user get used to all the network functionalities) to the most complicated (making
the user keep the interest in getting badges, increasing the difficulty of the challenge).
NETEX Page 9 of 12
Administrator manual v.1.0
The first step is to think up a concept that includes an implicit ranking, such as Judo belts. The
user can remember that the white belt is the easiest to obtain and the red one the most
complicated. The same is applied for military ranks, for example.
Once the concept is chosen, we must decide the challenge in rising level of difficulty. Usually
first badges are designed in order to make user easy to achieve them, while he or she gets
used to the environment.
For example, in Netex we use the White belt badge with the following requirements:
As the badge increases its value, the challenge must increase its difficulty too. In order to
obtain a new badge, the system allows you to design that it is needed to have a specific
amount of points, to have completed some requirements and to have achieved some badges
previously.
NETEX Page 10 of 12
Administrator manual v.1.0
How can I obtain reports?
LearningSocial has available two main tools in order to obtain reports:
Advanced Statistics
You can access to these reports from the Administration interface in Administer-Advanced
Statistics.
Google Analytics
In order to configure it you can access from the administration interface in Configure-SettingsAnalytics. You only need your GA Tracking ID. If you want, our implementation services will
join the statistics with your account.
NETEX Page 11 of 12
Administrator manual v.1.0
www.netexlearning.com | sales@netexlearning.com
NETEX Page 12 of 12