Special Takeback/Collection Events
This document details the processes related to special takeback or collection events
(referred to as “Collection Events”.)
Guidelines:
1. In order to augment the existing collection network and enhance collection
opportunities of obligated electronic waste in Saskatchewan, SWEEP/EPRA
Saskatchewan offers Collection Events to communities, organizations or
businesses (referred to as “Entity”) upon request.
2. SWEEP/EPRA Saskatchewan will make all necessary and reasonable attempts to
identify, contact and communicate the obligations, standards and operational
details, to the Entity requesting a Collection Event and undertake any steps
necessary to ensure the successful collection of ewaste generated at a Collection
Event.
3. SWEEP/EPRA Saskatchewan will make all reasonable efforts to accommodate the
specific needs of an Entity holding a Collection Event insofar as these
accommodations do not violate any of SWEEP/EPRA Saskatchewan’s policies or
standards.
4. SWEEP/EPRA Saskatchewan will only accept regulated products, generated in the
province of Saskatchewan through residents or businesses, for recycling through
an approved SWEEP/EPRA Saskatchewan processor.
5. SWEEP/EPRA Saskatchewan will operate Collection Events in accordance with
SWEEP/EPRA Saskatchewan Packaging and Transportation standards.
6. SWEEP/EPRA Saskatchewan will conduct all Collection Event operations with
integrity, respect and professionalism.
7. Note that an Entity may be required, at the sole discretion of SWEEP/EPRA
Saskatchewan, to enter into a subsequent agreement with SWEEP/EPRA
Saskatchewan in order to undertake a Collection Event.
8. Note that these guidelines, responsibilities and procedures are subject to change by
SWEEP/EPRA Saskatchewan at their sole discretion at any time.
Responsibilities:
Applicant:
1. The applicant organization will review the details of a Collection Event and
determine if they can meet the requirements to provide such a service.
2. The applicant will submit a completed application form to SWEEP/EPRA
Saskatchewan, providing the necessary details for hosting a Collection Event.
3. The applicant will work with SWEEP/EPRA Saskatchewan representatives to
assure standards are adhered to in order to facilitate a safe and successful
Collection Event.
4. It is the applicant’s responsibility to advertise the event and communicate which
products can be accepted to the applicant’s customers/residents. SWEEP/EPRA
Saskatchewan will provide the applicant with the appropriate communication
materials at no charge (brochures, posters, etc...).
5. The applicant will provide, at minimum, one employee (or volunteer) to assist with
the collection of electronic waste at the event.
6. The applicant must also provide a secure indoor storage area in the event that the
electronic waste need to be stored overnight. This applies especially in the case
where the event spans sever days.
7. Failure to follow procedures and standards may preclude an Entity from being
allowed to hold
future Collection Events.
SWEEP/EPRA Saskatchewan:
1. Follow up on all requests for a Collection Event.
2. Make all reasonable efforts to aid Entities in understanding the applicable
obligations, standards and operational details that preclude a SWEEP/EPRA
Saskatchewan Collection Event.
3. Ensure that all communication with the Entity be properly documented and
retained.
4. Work closely with the Entity in logistical and operational matters in order to
provide the best and most efficient service possible.
5. Cover the costs associated with packaging, transportation and processing of
obligated electronic waste.
6. Follow the procedures outlined in the Procedure section below.
Procedure:
1. Request
In order to process a request for a Collection Event the Entity requesting the
pickup must fill out a Special Takeback/Collection Event Request Form. In the
case where the request is received by telephone or another means the Entity will be
directed to fill out the request form on the www.recyclemyelectronics.ca/sk/
website ensuring that the following information is obtained:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Name of Organization/Business
Name and Contact information of Contact Person
Address of Organization/Business
Address/Location of Pickup
Note if a loading dock is available
Availability of a forklift or pallet jack
Use of an indoor secure storage facility
Requested event date(s) and an alternative date(s)
Suggested event hours (minimum of 3 hours)
Any other relevant details
2. Contact with Organization/Business upon receipt of application Once an application has been received for a Collection Event by SWEEP/EPRA
Saskatchewan the Entity will be contacted and kept informed of relevant details
regarding the Collection Event. All reasonable efforts to cooperate with the Entity
on logistical details will be made in order to provide the safest and best service
possible.
3. Presence of SWEEP/EPRA Saskatchewan Representative SWEEP/EPRA Saskatchewan will discuss with the Entity if a SWEEP/EPRA
Saskatchewan representative is required to attend the Collection Event and/or aid
in packing and loading the material.
4. The following materials and information will be provided by SWEEP/EPRA
Saskatchewan:
- A list of obligated electronic products that SWEEP/EPRA Saskatchewan accepts
for recycling
- Communication materials such as brochures for promotion of the event.
- SWEEP/EPRA Saskatchewan’s packing standards (where applicable) - Appropriate packing materials (Shrink wrap, pallets, mega bags, etc.) (where
applicable) - Contact information of SWEEP/EPRA Saskatchewan’s representative
managing the event.
5. Transportation of electronic waste from event to a suitable depot.
a) If a SWEEP/EPRA Saskatchewan representative will be attending the
Collection Event with the intention of transporting the electronic waste on
SWEEP/EPRA Saskatchewan’s behalf, the rental of an appropriate vehicle
(typically a 1-ton truck) will be scheduled for the day of the Collection
Event. Alternatively, a courier/trucking company will be contracted by
SWEEP/EPRA Saskatchewan to transport the electronic waste to a depot.
b) In the event that a courier/trucking company will be contracted by
SWEEP/EPRA Saskatchewan to transport the electronic waste to a depot,
SWEEP/EPRA Saskatchewan will:
i) Inform the contracted transportation company of SWEEP/EPRA
Saskatchewan’s packing and transportation standards
ii) Inform the contracted transportation company with all relevant contact
and logistical information regarding the Collection Event
iii) Ensure that the contracted transportation company confirms the
pickup of the material and delivery to the depot or consolidation site with
the appropriate SWEEP/EPRA Saskatchewan representative.
6. SWEEP/EPRA Saskatchewan Representative will notify Depot of event SWEEP/EPRA Saskatchewan Staff will:
a) Contact depot to arrange drop-off of collected materials when arranging
date with applicant
b) Ensure that the depot is capable of handling the material on that date
c) Reconfirm the drop-off at least five business days prior to the event
7. Event and Follow up Once the event has taken place, whether it was attended by a SWEEP/EPRA
Saskatchewan representative or not, the following information should be collected
and organized for documentation purposes:
a) Description and quantity of electronic material collected
b) Method of transportation (courier, truck rental, etc.)
c) Confirmation of pickup and delivery to a depot
d) Follow up with Entity contact to enquire about satisfaction
e) Follow up with the depot (or a consolidation site) to determine the exact
weights of the material
f) Follow up with the transportation company (if applicable) to obtain billing
information.
g) Any other relevant details of the Collection Event.