2013 AWIS STAR CHAPTER AWARD
INFORMATION AND APPLICATION
The Association for Women in Science’s Strategic Plan is the blueprint for organizational growth
and success in the future. For the strategic plan to be effective, it must be implemented through a
partnership between AWIS National and the local chapters. As each chapter contributes its part to the
overall Strategic Plan, AWIS will be farther along in meeting its goals to continue to champion the
interests of women in science, technology, engineering, and mathematics.
Program Mission
The AWIS Star Chapter Award honors those chapters who have accomplished many of the key
objectives outlined in the Strategic Plan. The award encourages chapters to perform specific
activities designed to ensure that women in STEM fields are able to achieve their full potential.
Based on input from the AWIS Board and Chapters Committee, AWIS National will publish a list of
chapter goals, as outlined in the Star Chapter Award application. Chapters that successfully
accomplish 12 of those goals during the fiscal year – and submit a completed award application form
for verification by September 30, 2013 for activities completed during fiscal year 2012-13 (which
starts July 1 and ends June 30) – will be honored with a 2013 AWIS Star Chapter Award.
Eligibility
All AWIS Chapters in good standing can earn the AWIS Star Chapter Award. There is no limit to the
number of AWIS Star Chapter Awards that can be presented in a given year. Regardless of size,
budget or resources, as long as a chapter fulfills the necessary goals, it is eligible to receive the award.
The application must be signed by the chapter president and one other chapter officer.
Process and Deadline
The AWIS Star Chapter Award goals may change every year, reflecting adjustments in the Strategic
Plan and in AWIS itself, although some goals may be constant. A few goals will be required of all
chapters; however, chapters will get to decide which of the optional goals they wish to accomplish.
A chapter must submit the completed award application form by the deadline date. All nominations
must be received on or before September 30, 2013. If mailed, the form must be postmarked no later
than September 30, 2013.
All application forms will be acknowledged to the sender by email. If you do not receive a
confirmation of receipt, please contact AWIS National to verify your materials arrived by the
deadline.
Rev July 11 2013
AWIS National reserves the right to confirm and verify goals on a nomination-by-nomination basis
as it deems appropriate. The AWIS Chapters Committee will make final determination on any
disputed applications.
Send nominations to:
chapters@awis.org
–
OR –
AWIS Star Chapter Award
Attn: Chapter Services Department
1321 Duke Street, Suite 210
Alexandria, VA 22314
Recognition of Award
AWIS National and the AWIS Chapters Committee will verify and determine which chapters have
accomplished the necessary goals to earn the AWIS Star Chapter Award. Chapters receiving this
award will be recognized in the AWIS Magazine and on the AWIS website.
As an AWIS Star Chapter Award winner, the chapter will receive a certificate of achievement and
use of a unique AWIS Star Chapter Award logo to promote the success of the chapter on the chapter
website, newsletter, stationary, etc.
Rev July 11 2013
2013 AWIS STAR CHAPTER AWARD
APPLICATION
Chapter Profile and Instructions
Chapter Name: Click here to enter text.
2012-2013 Chapter President:
Click here to enter text.
Chapter Nominator (person completing the form):
Click here to enter text.
Chapter Nominator’s Telephone #: Click here to enter text.
Chapter Nominator’s Email Address: Click here to enter text.
When completing this application, please check all the goals that were accomplished by the chapter. You
must complete all five required goals (part I) and seven of the optional goals (parts II – part IV). You will
need a total of twelve completed goals, and you are encouraged to check as many as the chapter has
accomplished in case one or more of your checked goals should be disqualified. Where noted,
descriptions of events or materials are required.
Required Goals
Part I: Chapters must meet all 5 required goals:
☐ The chapter met the September 30, 2012 deadline for submission of the AWIS Activity Report.
☐ The chapter met the September 30, 2012 deadline for submission of the AWIS Financial Report.
☐ The chapter submitted their ePostcard to the IRS to remain in compliance with federal regulations and
retain their status as a 501(c)3 nonprofit association. Proof of submission required by AWIS National.
☐ The chapter held an organized event or activity in 2012-13 that either related to a theme of the AWIS
Magazine or an AWIS Chapter Leader STEMiNAR (virtual based webinar).
Date: Click here to enter text.
Title of event: Click here to enter text.
Description: Click here to enter text.
☐ The chapter utilized the current updated logo on all marketing material and social media sites,
including the chapter’s website (if applicable).
Rev July 11 2013
Optional Goals
All of the optional goals listed represent programs and projects that AWIS considers as playing an
integral role in a well-performing chapter. In recognition that all chapters cannot implement all of these
goals at the same time due to size, resources or other factors, we offer a variety of projects that will allow
chapters of all sizes to demonstrate their commitment to peak operational capacity for their particular
chapter. You must complete all five required goals (part I) and seven of the optional goals (parts II – part
IV).
Part II: AWIS Strategic Plan Direction A
AWIS will advocate for positive system transformation.
☐ The chapter received positive coverage in the media (print or on-line, includes AWIS Magazine and
Washington Wire) regarding an AWIS event or activity that took place in fiscal year 2012-13.
Date: Click here to enter text.
Title of event: Click here to enter text.
Media: Click here to enter text.
☐ The chapter had at least one chapter officer participate (as an attendee or presenter) in an AWIS
STEMiNAR.
Date: Click here to enter text.
☐ Attendee ☐ Presenter
Title of event: Click here to enter text.
Name of chapter officer: Click here to enter text.
☐ The chapter participated in an effort to educate agency officials or members of Congress related to
breaking down barriers and creating equal opportunities for women in fiscal year 2012-13 (e.g. met with
local officials).
Description: Click here to enter text.
☐ The chapter organized a program, activity and/or event(s) during fiscal year 2012-13 which focused
on career transitions or the special needs of women of color or other underrepresented groups.
Date: Click here to enter text.
Title of event: Click here to enter text.
Description: Click here to enter text.
Part III: AWIS Strategic Plan Direction B
AWIS will help all women in STEM achieve success.
☐ The chapter organized a program, activity and/or event(s) during fiscal year 2012-13 which focused
on career development.
Date: Click here to enter text.
Title of event: Click here to enter text.
Description: Click here to enter text.
☐ The chapter partnered with another association/professional society on a program designed to reach
out to current and prospective members.
Date: Click here to enter text.
Title of event: Click here to enter text.
Description: Click here to enter text.
Rev July 11 2013
☐ The chapter utilized social media (Facebook page, LinkedIn site, other) to reach out to current and
prospective members.
Description: Click here to enter text.
☐ The chapter recognized a current AWIS member’s accomplishments.
Description: Click here to enter text.
Part IV: AWIS Strategic Plan Direction C
AWIS will maximize our impact by optimizing organization capacity.
☐ The chapter submitted the AWIS Chapter Charter agreement by September 30, 2012.
☐ The chapter had a net increase in membership from the previous year for higher career level members
(had more members on June 30, 2013 than on June 30, 2012; benefactor, patron, sustaining, regular
members only).
# of members on June 30, 2013: Click here to enter text.
# of members on June 30, 2012: Click here to enter text.
Percentage increase: Click here to enter text.
☐ The chapter conducted at least one event or activity in fiscal year 2012-13 which focused on the
recruitment of new members OR the retention of current chapter members. Please give brief description
of the activity/event:
Date: Click here to enter text.
Type of event: Click here to enter text.
Description: Click here to enter text.
☐ The chapter created OR worked on implementation of a previously-created written membership
recruitment and retention plan in fiscal year 2012-13. (Please include written plan with application).
☐ The chapter created OR worked on implementation of a previously-created written succession plan in
fiscal year 2012-13. (Please include written plan with application).
☐ The chapter communicated with members on a regular and consistent basis in fiscal year 2012-13
through newsletters, e-newsletters, emails, faxes, etc.
Description of communication(s): Click here to enter text.
☐ The chapter used technology (website, listserv, LinkedIn, Facebook, other) for membership
recruitment or retention.
Description of technology used: Click here to enter text.
☐ All AWIS chapter members, including chapter officers and leaders, are members of AWIS.
☐ The chapter had at least one member actively serving on the AWIS Board OR an AWIS National
committee or task force (or in another capacity at the National level) during fiscal year 2012-13.
Member’s Name: Click here to enter text.
Committee: Click here to enter text.
Verification
We hereby certify that, to the best of our knowledge, the statements contained herein accurately reflect
the circumstances reported. Signature of the current chapter president and one other chapter officer are
required. [Note: Electronic signatures – either an inserted scanned signature or electronic signature
verification – are acceptable. Names typed in the signature line do not constitute an electronic signature.]
Print name and title: Click here to enter text.
Rev July 11 2013
X
Signature
Print name and title: Click here to enter text.
X
Signature
Submission
All nomination forms must be received at AWIS National on or before September 30, 2013 or be emailed
to AWIS by close of business on September 30, 2013. Receipt of the AWIS Star Chapter Award
application will be acknowledged to the sender via email. If you do not receive a confirmation of receipt,
please contact AWIS National to verify your materials arrived. Program materials are NOT required to
support your nomination – please submit this application form only.
Submit your application to:
chapters@awis.org
– OR –
AWIS Star Chapter Award
Attn: Chapter Services Department
1321 Duke Street, Suite 210
Alexandria, VA 22314
Rev July 11 2013