City of Pinellas Park Hurricane Response Plan 2015
Finance Department
RESPONSIBILITY
 Execute agreements and emergency requisitions (release of emergency funds) to provide
necessary equipment and supplies for emergency operations.
 Coordination with Purchasing Director for fund availability for emergency purchases.
 Document all purchases and maintenance of records for funds expended during and after
emergency/disaster.
 Storage of department vehicles at a secure location.
 Provision of accurate reading of meters and billing charges after emergency.
RESOURCES
Personnel
 Finance Administration
o Finance Administrator (1)
o Senior Staff Assistant (1)
 Accounting Division
o Assistant Finance Administrator (1)
o Accountants (2)
o Accounting Clerks (2)
 Utility Billing Division
o Utility Billing Director (1)
o Utility Billing Manager (1)
o Utility Foreman (1)
o Billing & Collection Specialists (3)
o Sr. Customer Service Representatives (2)
o Customer Service Representatives (2)
o Switchboard Operator (1)
o Utility Meter Readers (5)
o Mail Clerk (Full-time) (1)
 Purchasing Division
o Purchasing Director (1)
o Purchasing Supervisor (1)
o Purchasing Coordinator (1)
o Purchasing Technician (1)
o Inventory Control Clerks (2)
o Purchasing Clerk (Part-time) (1)
City of Pinellas Park Hurricane Response Plan 2015
In the event that a management employee is unavailable to perform the tasks for his/her position, an
employee has been designated to fulfill the management employee’s responsibilities.
 Primary: Finance Administrator
 Secondary: Assistant Finance Administrator
 Primary: Purchasing Director
 Secondary: Purchasing Supervisor
 Primary: Utility Billing Director
 Secondary: Utility Billing Manager
Vehicles
 Pick-up Trucks (Utility Billing) with two-way radio (6)
 Van (Purchasing) (1)
 Van (Utility Billing) with two-way radio (1)
 Ford Escape (Utility Billing) (1)
Equipment
 Cell phones (2)
 Portable Radio (frequency 155.880 MHZ) (1)
 Forklift (Purchasing) (1)
OPERATIONS PLAN
CONDITION 5: Tropical Weather Outlook – Monitoring Tropical Activity
 Review Disaster Plan with attention to specific duties and responsibilities and possible
alternatives in the event of an emergency. (All Finance Divisions)
CONDITION 4: Hurricane Alert – Advisory Indicating Potential Threat
 Fuel all vehicles. (Utility Billing and Purchasing)
 Provide briefing to Divisions regarding required reporting on personnel and equipment
for State and Federal reimbursement. Answer questions regarding appropriate forms to
be used as indicated in the Disaster Plan. (Finance Administration)
CONDITION 3: Hurricane Watch – Landfall Minus 48 to 36 Hours
 Begin to secure all Finance Department facilities and protect records, equipment, and
supplies from potential water damage. Where possible, store records in a safe location
to reduce the threat of water damage
 Refuel vehicles and store them at Public Works facility. (Utility Billing & Purchasing)
 Establish a hurricane account for the purchase of emergency supplies.
 Secure $20,000 petty cash for emergency purchases
City of Pinellas Park Hurricane Response Plan 2015

Disburse and secure emergency supplies and make arrangements for emergency
purchases, including food (e.g. prepared food, Heater Meals, MRE’s, etc.), water, cots,
lights, medical supplies, and materials for shelters. (Finance Administration, Purchasing)
CONDITION 2: Hurricane Warning – Evacuation Order – Landfall Minus 36 to 24 Hours
 Further review records security. (All Finance Divisions)
CONDITION 1: Landfall Minus 24 to 12 Hours
 Purchasing Director will be on the premises of the warehouse facility or the Technical
Services Building
 All essential personnel will go home upon sustained winds of 40 mph or upon recall
LANDFALL MINUS 12 TO 0 HOURS
 Purchasing Director will be at the assigned emergency shelter.
 At this time, all emergency response team members are to be housed in their assigned
shelters
POST STORM / RE-ENTRY
 Assigned staff to assess current conditions of respective personnel, equipment, and
property and report same to Department Administrator.
 Department Administrator to report damage to equipment and property to EOC.
 Collect forms and data from departments rendering service during the storm. These
forms and data will be used to secure State and Federal reimbursement. (Finance
Administration)
 Set up segregated hurricane account and review records/forms on charges made and
actual money spent during the storm. (Accounting)
 Review purchases made during the storm. (Purchasing)
 Provide accurate reading of meters and billing charges after emergency. (Utility Billing)
 Provide a payroll if the City's payroll came due during the storm. If payroll is coming up,
make provisions for it. (Accounting)