Policies / Program Guide
Mite
2015 - 2016 Season
The following information is provided by the Ventura Mariners Ice Hockey teams, a youth hockey
association herein referred to as the “Club”Iceoplex –Simi Valley Mite ADM teams.
General Information
This program guide is for the governing of the Club at the Tier, A/B, Mite levels. Anything not
specifically explained in this program guide will be governed by the decisions of the Clubs Executive
committee. Nothing contained in this program guide shall be construed to create a contract or
agreement that would limit the exercise of discretion by the Club.
The club is currently a member in good standing of the SCAHA, CAHA, USA Hockey associations.
Games and Practices
All players are expected to participate in all Club and team activities, including games, practices,
tournaments, and meetings and team functions. Players will not pick and choose among Club and
team events and full participation is required unless the player is physically unable to participate and
the coaches have approved special arrangements.
Tournaments and Travel
The coaches and Club executive committee makes final decisions regarding the Tournaments the
teams will attend.
All players on all teams are expected to be in the proper places at the proper times. Any player leaving
the group or hotel for any reason (even if with parent or relative) must check out and back in with a
coaching staff member. If a problem arises, you must inform your coach immediately. Players are
responsible for their own luggage and equipment. Any damage to hotel rooms will be charged to all
players registered to that room unless one or more players come forward to accept responsibility. All
team personnel will wear uniformed team attire when attending games or traveling for tournaments.
Team management will advise the players as to appropriate dress.
Parents are responsible for their own children for all games and tournaments, whether local or out-ofstate. Should the occasion arise that a parent sends their child with another family the following must
be adhered to:
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Hotel costs- divide total cost between the # of players not total # of people in the room
Gas- divide by # of players in car, this includes local travel for weekend games, gas is
calculated at .25/mi.
Car rental- divide total cost by # of players in car
Food Stipend- $30/day- give to host parent PRIOR to the trip
Parents will provide transportation for their child to pick-up/ drop-off location decided on by the
host family at a designated time. The host will not drive around picking up other children.
.Player Equipment / Apparel
Team apparel must be purchased by the player; Game and practice Jerseys, workout apparel, warm
ups, socks, shells, hockey gear.
Jersey Numbers Choices- tie-breakers for 2 or more players wanting the same number
1. Veteran player returning to same team- i.e.- 2nd year Bantam A
2. Total # of years with the Mariners/Titans travel organization, (not in-house)
3. Name draw from a “hat”
Note: If your player did not attend tryouts for this session and submit a number during tryouts. Other
players will NOT be required to “give up” their number, for a late add player.
Team Apparel fittings must be done at the tryout “team meeting”. If you miss this fitting opportunity it is
your responsibility to go to - LDC Sports (located in the rink) to be fitted within 2 days of the completion
of tryouts.
All Players MUST have black gloves, and black helmet with the approved HECC/ SA stickers visible
and readable. NO part of the helmet / cage may be removed and must be worn as designed. Mouth
guards are required on the ice.
Locker rooms and Facilities
All players should safeguard valuable items by leaving them at home. Neither the rink nor club are
responsible in anyway for these items.
All players are expected to keep the Goal line conditioning facilities in good clean condition, water
ONLY, is allowed in the weight training facility, no food or sports drinks.
All players are expected to respect the facility, staff, and to clean up after themselves. This includes
both the showers and locker rooms at any home or away facility. Should any player(s) or any team(s)
willfully damage any property or equipment of any person or rink, all costs for repairs and/or
replacement will be borne by the guilty parties. Should the guilty party not be known the entire team will
be held responsible. This also includes hotel rooms and property. Anyone who is involved with
damaging or defacing rink or hotel property (home or away) will be suspended indefinitely
pending a hearing with the club.
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In accordance with USA Hockey “safe sport policies”, a “CAHA screened” locker room attendant must
supervise the locker room. Players may not utilize the locker facilities in preparation for practices and
games without the locker room attendant present. Any player found in violation (i.e. inside the locker
room without an attendant will be fined $10 per violation). Players who do not follow the locker room
policies may lose their privilege to utilize the locker room facilities.
Discipline
The Club will make every effort to impose fair and consistent discipline on the rare occasion when it
may be necessary. Still, every situation is different and the Club reserves the right to examine and
react to each situation on an individual basis. Remember that playing on these teams is a privilege, not
a right. Actions or inaction on the part of the Club in any one instance shall not establish any
requirement or precedent for dealing with other disciplinary scenarios.
Insurance Information
All players will have “secondary” insurance through USA Hockey. If you wish more information, or need
to file a claim, contact the Club Registrar. It is recommended that you carry your own, private medical
insurance, as USA Hockey insurance (through K & K insurance) is a secondary payer for major injuries
during hockey games and practices and is not a regular day-to-day type medical insurance.
Grievance Procedure
Most concerns and grievances involve the team and should be handled within the team structure by
first contacting the team manager/ coaching staff. If the situation is not resolved, a formal grievance
may be submitted in writing to the Clubs Executive Committee for review. The Clubs grievance
procedures conform to the requirements of USA Hockey.
Fundraising
The Mariners may hold a variety of club fundraisers, of which, proceeds will go to assist Mariner teams
and players. Most of these fundraisers are voluntary.
All team fundraisers must be pre-approved by the fundraising committee.
“Goal Cans” are not allowed as fundraisers
Scholarships
SCAHA partial financial scholarships are also available and information regarding them is usually
posted between tryouts and the early part of the hockey season, on their website, www.scaha.com
The Mariners “Wayne Lavaglio Memorial Scholarship” (contact: kpelone@aol.com) offers scholarships
to graduating high school seniors. SCAHA Academic Scholar-Athlete awards, (contact:
www.scaha.com) are also available through their website.
Donations
The Club appreciates any donations. In order to be consistent with the rules governing non-profit
organizations, we strictly adhere to the following: Any and all monies donated to any team must be
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submitted though the Club, thus qualifying for a tax-deductible donation. The Club encourages
monetary donations, which will be allocated to the benefit of all players.
Use of Club name or Logo
Pre-Approval is mandatory for the Club’s names or logos to be used in any fashion (i.e., t-shirts, caps,
coffee mugs, etc.), or for any fundraising activity, it must be approved in advance by the Club
fundraising and Executive committees.
Websites
No team or family may set up a separate team website. Mariners have a website with a link to each
team. It is the responsibility of the team manager/ or designated team volunteer to submit team details
to their respective “webmaster”.
Website: www.venturamariners.com
Staff & Emergencies
Our staff is here to help you make the most of your time in the program and try to assist you with any
issues that may arise whether or not they are related to hockey. Call us any time if we can be of
assistance and certainly before any small problem becomes a large one. PLEASE NOTE: The staff will
not entertain telephone calls from parents regarding their child’s playing time or questioning coaching
decisions. If players have questions regarding playing time or coaching decisions the player should
approach their coach directly. You can call any one of the following people for help in an emergency:
e-mail: luc@iceoplex.com
Luc Beausoleil:
Director of Hockey
Paddy O’Donnell:
e-mail: paddyo12@pacbell.net
Executive Committee Director
Chris Ford:
email: christopherhford@yahoo.com
Executive Committee Asst. Director
Lynn Crosby
email: hockeycrew1@aol.com
Director of Registration
Scott Slinger:
email: scott@iceoplex.com
Director of Finance
Karen Pelone:
email: kpelone@aol.co
Director of Managers & Volunteer Coordinator
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The player/participant and family agrees to indemnify and hold the club and it’s officers, directors and
representatives harmless from any and all injuries, loss, cost, expense and liability (including all
attorneys fees) in connection with any and all claims or asserted claims which is in any way related to
the activities engaged in by participants.
Program Tuition 2015-2016
Fee Schedule
Within the A/B Divisions there are (3) sets of fees, Club Dues (Iceoplex), Team Dues (the costs for
your respective team), $100 deposit towards jersey an socks, (LDC Sports)
Mite Club Dues- ($1900 -track 1) , ($1800 -track 2) , (paid to the Iceoplex),
Fee includes:
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2-on-ice team practices (except travel/holiday weeks)
Coaching/ Team skill development and strategies
Use of Iceoplex locker rooms and facility
All games scheduled by Scaha
A non-refundable club deposit of $400 is due upon signing the Letter of Intent.
The remaining unpaid balance may be paid in full or divided into payments of $ (Mite), payable on
August 1st, September 1st, October 1st, November 1st. December 1st. Signing the Letter of Intent
obligates the player and family to the cost of the FULL season dues, except as described below under
“refund policy”.
Team Dues - $200-$600/ per player
Team Dues (paid to your respective team), these fees are estimates only
Included expenses are:
 Head Coach expenses- Hotel (3), Flight (1), Mid-size Car Rental (3), Mileage .25/mi. for in/ out
state games, travel stipend $30/day
 Manager Stipend $200/ team
 SCAHA Playoff deposit
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Estimated Team Dues - are to be paid July 1st, August 1st, September 1st, October 1st,
November 1st. Dec 1 Your manager will let you know how to make out your check.
Apparel Deposit- $100- non-refundable deposit towards the total cost of player team apparel.
(payable to LDC Sports)
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These fees do not include- player apparel as stated above in “player equipment” section. It does not
include post-regular season play, as the team must qualify for those venues.
If a payment is received after the 5th, or in the case of a credit card payment, the payment is declined;
the player account will incur an additional charge of $25. If payment is not received by the 8th of each
month, the player’s credit card will be automatically charged. If payment is not received by the 8th of the
month, the player may be not be allowed to participate in on-ice and off-ice activities until the account is
current.
Club payments made by check should be made out to “Iceoplex”. Visa/ MasterCard can be accepted
for club payments only. If you choose to set up automatic credit card payments for monthly dues and
your credit card number changes it is your responsibility to notify Scott Slinger, Scott@Iceoplex.com
Any change to the above fee schedule i.e. extended payment plans etc. are ONLY valid in writing and
signed by Scott Slinger (AA, A/B teams). No one else may authorize payment changes.
REFUND POLICY
The Club will not pro-rate a refund for any portion of the total season dues (including both club
and team dues) except in the following cases: 1) the player is accepted onto the Mariners Bantam AA,
16AA or 18AA, 2) the player is cut by the A/B team to a lower division within the Mariners Hockey Club.
This does not include players who choose to leave the team/ club on their own for any reason. Players
who choose to leave the team/ club on their own are responsible for the FULL season, club AND team
dues. Only in the two occurrences listed above, will the Club consider pro-rating a partial refund. If
approved, the pro-rated amount will be credited to your dues for the team you are moving to. There will
be NO prorated amount due to injury on or off the ice.
Team dues will not be pro-rated or returned for players who do not attend the (3) tournaments listed in
“travel” above. Should a team choose a 4th tournament and a player chooses not to attend, they will not
be liable for the expenses of that tournament providing that the decision not to attend has been
communicated to the coaches and team manager prior to the team fees being set. Should they choose
not to attend after the “team fees” for that tournament have been set, they will be required to pay their
portion.
Any player suspended for disciplinary/ academic reasons will be responsible for the full amount of the
season dues.
Deposit- Non-refundable after signing (all players)
“Releases/ Free and Clears” will not be granted unless all fees, both club and team are paid
Delinquencies
Any player who is delinquent from any fees, will be placed on the USA Hockey delinquency list and,
according to USA Hockey rules, that player and any additional players from that family will be precluded
from all future hockey activities including tournaments and tryouts at any USA Hockey participating club
until the delinquency is cleared. Releases from the Ventura Mariners Hockey Club will not be granted
until the player has met all team/club financial responsibilities. This includes any player on an extended
payment plan.
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