CityCamp Planning Task List
1) Secure the location
A) Plan for a main room that can hold all of the attendees
B) Plan multiple break-out rooms for groups of 10-25
C) Have A/V and Internet available
2) Create an Eventbrite registration page
3) Create a Web site
A) Use citycamp.govfresh.com template or another site
B) Will need to post event information, blog entries, session suggestions, sponsor logos,
and post-event information
4) Create a Twitter account for the local camp
A) Example: twitter.com/citycampco
5) Set up a UserVoice or other suggestions/idea generation site
6) Set up a Flikr account for the event
7) Setup a YouTube, Vimeo, or UStream account to upload videos
7) Send invites
A) E-mail previous attendees
B) E-mail new invitees
C) Post on Twitter
C) Post on Google Plus
8) Make follow-up calls to invitees
9) Set up a blogging schedule
A) Invite guest bloggers include
B) Set up blog interviews
10) Set up Ignite
A) Approval from Ignite
B) Recruit presenters
C) Plan to record presentations
11) Set up tentative event schedule
12) Find sources for breakfast, lunch, and snacks.
13) Send day of info (parking, food, etc.) to attendees a couple days before the event
14) Consider setting up TED videos or other entertainment for lunch
15) Create a sponsor logo banner to post at the event
Volunteer Needs
1) Video
2) Session notes
3) Blog posts / interviews
4) Ignite videos
5) Session videos
6) Name badges
CityCamp Colorado Final Punchlist
1) Have everyone send their Ignite PPT presentations by 2-3 days before the event
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A. Combine Ignite presentations, title slides, and sponsor logos and ensure auto-advance
is working
2) Bring UserVoice suggestions
3) Arrive at location by 7am on the day of to set up
4) Setup coffee and breakfast
5) Setup some music in the morning before sessions if there is a sound system. Bring
iPhone/iPod and connectors.
6) Post hashtags (#citycamp and #ccco)) and flickr e-mail on a whiteboard visible by everyone
7) Put post-it notes on board with suggested topics and break-out areas
8) Put markers and post-its out for attendees to suggest more sessions (and vote)
9) Get PPT and video stuff setup for Ignite
10)
Setup video cameras to record welcoming, Ignite sessions, recap sessions, and closing
keynote
Items to Bring:
1) Name badges (already printed)
2) Sharpies/markers
3) Post-its
4) Laptops (with webcams)
5) Video cameras
6) Tripods
7) Pens
8) Notepads
Post Conference Tasks
1) Send thank you message to attendees
2) Write session recaps
3) Post videos
4) Send session recaps and videos to attendees
5) Blog Posts
A) Rundown of Sessions, ex: http://citycampsf.govfresh.com/2011/06/17/a-rundownof-citycampsf-2011-sessions/
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CityCamp Background
CityCamp, http://citycamp.govfresh.com/
 Purpose
1. Local government
 Four main goals:
1. Bring together local government officials, municipal employees, experts,
programmers, designers, citizens and journalists to share perspectives and insights
about the cities in which they live
2. Create and maintain patterns for using the Web to facilitate local government
transparency and effective local governance
3. Foster communities of practice and advocacy on the role of the Web, mobile
communication, online information, and open data in cities
4. Create outcomes that participants will act upon after the event is over
CityCamp Locations
 Chicago, January 23-24, 2010, University of Illinois Chicago Innovation Center,
http://barcamp.pbworks.com/CityCamp-Original
 DC, June 12-13, 2010, GWU Elliot School of International Arts,
http://barcamp.org/CityCampDC
 San Diego, September 16, 2010, http://pages.e-democracy.org/San_Diego
 Manor, TX, September 20-21, 2010
 London, October 8-10, 2010, http://citycampldn.govfresh.com/
 Atlanta, October 15-17, 2010
 San Francisco, October 16-17, 2010, http://citycampsf.govfresh.com/, Luke Fretwell
 Edmonton, October 20-21, 2010
 St. Petersburg, Russia, October 23-24, 2010
 Colorado, December 3-4, 2010, http://citycampco.govfresh.com/
 Boston, March 5, 2011, Microsoft NERD Center in Cambridge,
http://citycampboston.bubbleideas.com/home
 Oklahoma City, May 2011
 San Francisco, 2011
 Denver, October 28, 2011
 Minnesota, November 2011
 Honolulu, December 2011
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