Consultation 3- November
Colleges and Professional Services
Attendees:
Aim in Summary:
Full Agenda:
Outcome:











Steve Chadwick- Director of Strategic Planning and Change
Shaun Curtis- Director of International Exeter
Sean Fielding- Director of Research and Knowledge Transfer
David Miller or Representative - Head of Marketing
Ian Blenkharn- Head of Admissions and UK Student Recruitment
Michelle Shoebridge- Director of Academic Services
Simon Wright - Head of Student Services
Lynne Tucker - Chief Information Officer - Exeter IT
James Hutchinson- CEO Students’ Guild
Relevant College Dean
Relevant College Manager + ADE / ADR if the Dean would like them to
attend.
 ADE’s/ADR’s, additional attendees Deans and College Managers choose
to invite.
 Relevant Planning Officer to minute
A senior management meeting to discuss draft College strategies, including 5
year student numbers, 5 year new research awards and College priorities for
Professional Services support. Professional Service membership relates to the
agenda items for discussion.
 College to share a draft summary 5 year strategy, including draft 5 year
student numbers, draft research new awards and draft 5 year staff numbers.
 Colleges to highlight requests for support from Professional Services
 Services to comment on supporting College targets and strategy in relation
to:
 Admissions Figures
 International Figures
 RKT Activity


Templates Provided to Colleges:





Documents From Planning:
Documents From Finance:
Documents from Colleges:
Documents from Prof. Services:
How Can I Prepare?
Key points will be circulated to all Heads of Professional Services for
information, including the College requests for Professional services support.
Key points provided to January PRG, detailing Professional Services
comments on College targets and requested areas of support.
PRG 2 Template 1: 5 Year Strategy Overview
PRG 2 Template 2: Priorities for PS Support
5 year student number template, by cohort and discipline (populated by
current data, for update as necessary)
New research awards model
Indicative 5 year staff numbers template populated with current Cognos data
(for update as necessary.)
Key points from PRG1

N/A
 PRG 2 Template 1: 5 Year Strategy Overview
 PRG 2 Template 2: Priorities for PS Support
 Any further completed templates
N/ A
Colleges and Services should be meeting throughout the autumn term to discuss how they see the 5 year vision
outlined in the Planning Framework playing out in light of last year’s out-turn and discussions at PRG 1. This may
happen through existing operational level meetings or through additional interactions at senior management level.
In particular there should be a focus on the items to be covered in January:
o Research Targets for the Next 5 Years including Yr1 PGR no’s
o All Student Intake for the Next 5 Years
o Overall 5 Yr Strategy as suggested by intake and research targets
o
Related staff numbers (to be provided but not approved)
You should thus ensure that you are familiar with the relevant aspects of the Planning Framework and College specific
material. Minutes from PRG1, the College Vision documents which fed in to VCEG residential and College KPI books
will also be available through the password protected Armstrong Planning website by the 6 th November 2012. Should
any Consultation group members have any queries on the supporting documentation, please contact Strategic
Planning and Change.
http://www.exeter.ac.uk/spc/stratplan/armstrong/
Staff at an operational level, for instance in Professional Services marketing officers and data analysts should ensure
that their Heads of Service and Directors are adequately briefed on the outcomes of discussions with their
counterparts in Colleges/Services, and in turn College Managers and Heads/Directors should ensure they are
confident what the nature of these discussions has been.
What Can I Expect?
The Consultation should provide the opportunity for Colleges and Services to discuss the intended strategies at
director level. It should not stop any discussions taking place at operational level. It is expected that the submitted
strategies may be ‘work in progress’ and therefore subject to significant change. This is an opportunity to formally
note the college and services’ relative positions to the plans at this point.
Following the meeting, Colleges may or may not choose to make changes to their proposals before January PRG. They
will do so fully aware of the Professional Service view point.
After the Consultation notes will go to all Heads of Professional Services (Including DARO, HR, Finance and Campus
Services) and College Managers, and will be provided as a background paper to PRG 2 to allow PRG to make informed
decisions.
There will be several opportunities at PSMG* for ALL Heads of Service to discuss the numbers submitted to Jan PRG
and to discuss the College priorities for support, so Services not directly involved in the Consultation will still be able
to plan in an informed way.
* The Armstrong Planning process will be an agenda item at the following PSMG meetings;
13th November 2012
11th December 2012
15th January 2013
PSMG planning away day 26th Feb 2013