Facility Development Plan
Why carry out a facility Audit?
Associations have a fundamental dependence on their facilities and equipment to provide quality
services to their members. There is an increasing need to remain accountable to members and
other facility stakeholders for any changes to premises to meet membership needs and risks that
may arise as a result.
The Current Situation
Being aware of your current position will complement any risk management processes used by the
Association. Taking responsibility for physical structures and objects in the area where you conduct
your regular activities allows the Association to bring potential risks, maintenance and
development issues to surface within the Association and its stakeholders. By carrying out an
annual facility audit the Association will not only understand the current conditions but will be able
to track past trends with the facility.
Future Planning
As personnel and areas of responsibilities change over time within a committee it is advised to
include photographs with your audit. This will give each audit a point of reference for the next and
only strengthens the collection of data for future use.
As stated earlier this data can be used for strategic planning and in consideration of facility
maintenance and upgrades. You can provide this data to assist project managers who are planning
and developing upgrades to courts and amenities for the Association. This data will give a historical
reference to the site for planning considerations.
Audit Guides
Netball Queensland has developed a Facility Audit Guide for use by Associations. This guide has
been developed as a board starting point for further development and individualisation by
Associations. Councils and other land owners will also have facility audit documents to assist
Associations in developing audit documentation for their own use.
FACILITY DEVELOPMENT PLAN
Including facility and other forms of auditing as an annual process within your Association is highly
beneficial for many reasons. A facility audit will assist in:
 Capturing a current account of conditions at the facility.
 Highlighting areas of concern.
 Providing data and supporting information for use when strategic planning, applying for
funding, and when discussing facility maintenance/upgrades.
 Showing the ability of the facility to cater for future growth.
Facility Audit Guide
A snapshot of the current state of facilities assists in planning and in the preparation for future
planning. The following can be used as a starting guide when carrying out a facility audit at
Associations.
Association Name:
Date of Audit:
Audit Carried out By:
Local Council Area:
Venue Address:
Lease/usage rights:
Sports Facility Caters for:
User Groups:
Courts
This section relates to the current state of the courts and membership of your association.
Courts & Member Numbers
Number of Courts:
Number of Members:
Number of Members per Court: (Number of Members / Number of Courts)
Number of Grass Courts:
Number of Hard Courts:
Surface
 Asphalt
 Flexipave
 Synthetic
 Timber Floor
Types &
Numbers:
Base of
 Concrete
 Asphalt
 Other
Hard
Courts:
Condition  Good
 Cracking of
 Raised
 Pooling
of Courts:
Condition
Surface
Ground /
Water
Sinking
Ground
Date courts were constructed:
Last Resurfaced:
Condition  Excellent
 Good
 Poor
of
Markings:
Other
 No Other  Tennis
 Basketball
 Badminton
Markings
Markings
 Other
 Other
 other
FACILITY DEVELOPMENT PLAN
NQ Region:
on the
courts:
Notable
areas of
concern:
Goal Posts
How many
Posts does
the facility
have:
How are
Posts Fitted:
 Inserted into
ground via Sleeve
 Movable with
Base
 Other
 Fixed into the
ground
 Inserted into the
ground via sleeve
 Attached to a
base
 Other
 Excellent
 Good
 Poor
 Other
Lighting
Number of Lights:
Number of Courts lit:
Light Poles:
 Timber
 Steel
 Concrete
 Other
Standard of
lighting Lux:
 Outdoor 100 Lux
 Outdoor 200 Lux
 Indoor 700-800
Lux
 Indoor
1500 Lux
Pole Heights:
Maintenance/Upgrade Costs
Yearly
Court surface
Budget
hard-court:
allocation:
Lighting Poles &
Lights:
Man Hours:
Actual yearly Court surface
spend on
hard-court:
maintenance
Lighting Poles &
Lights:
Man Hours:
Court surface
grass:
Line markings
hard-court:
Line Markings
Grass:
Fixed Seating &
shading:
Goal Posts:
Other:
Courts:
General
Grounds:
Line markings
hard-court:
Other:
Fixed Seating &
shading:
Goal Posts:
Other:
Courts:
General
Grounds:
Other:
Court surface
grass:
Line Markings
Grass:
Club
house
facilities:
Club
house
facilities:
FACILITY DEVELOPMENT PLAN
Condition of
Posts:
 Fixed into the
ground
Building and Amenities
This section relates to the current number and state of amenities that the Association has.
Outside Amenities
Rubbish
 Fixed
Bins:
Rubbish
 Fixed
Recycling
 Removable
Rubbish
 Removable
Recycling
 Other
 Fixed seating
 Removable seating
 Other
 Fixed seating
 Removable seating
 Other
Shelter:

Toilet/chang
e room
facilities:
Security
lighting
Locations:
Number of Toilets
 Courtside fixed
seating
 Courtside
removable seating

Courtside
 Club
House
 Other fixed
seating
Club House
Number of change rooms
 Courts  Car Park
 Other
removable
seating
 External
Toilets
Number of showers
 Change
Rooms
 Other
Fencing
Area Fenced:
Fencing
Materials:
Height of
Fence:
Condition of
Fence:
 Timber
 Wire mesh
 Aluminium Steel




Excellent
Good
Poor
Other
Club House & Amenities
Club House:  Office space
 Meeting Space
 Umpires Room
 First Aid
Room
 Other:
Player
Change
rooms:
Heating/Co
oling:
Disability
access:
 Male
 Female
 Air Conditioner
 Fans
 Gas Heating
 Electric
Heating
 Club House
 Canteen
 First Aid
 Court
Area
FACILITY DEVELOPMENT PLAN
Player
seating
courtside:
Officials
seating
courtside:
Spectator
seating:
Parking:
Number of Car Parks:
 Sealed
Number of Bus Parks:
 Unsealed
 Reserved Parking
Canteen:
 Line markings
 Disabled
spaces
 Other (e.g. Ambulance)
 Fridge
 Freezer
 Storage Cupboards
 Oven
 Stove
 Microwave
 Instant Hot Water
 Other:
Discussions Regarding Facility
Discussion had with:
Court conditions:
Member Numbers:
Goal Posts:
Light Poles:
Maintenance costs:
Upgrade Costs:
Outside Amenities:
Club House:
Amenities:
Date of discussion:
Association Committee
Club Delegates
Land Owner
FACILITY DEVELOPMENT PLAN
This section relates to the current issues flagged and discussions related to such with the Land
Owner.