08
APPLICATION FOR OVERSEAS
FIELDWORK
Please read and complete this side of the form. Your supervisor must complete the other side of the form. This form must
be submitted to the Doctoral School Section, Registry WELL BEFORE you plan to begin your overseas
fieldwork/research.
Please note:
a)
b)
c)
d)
e)
f)
You must normally be transferred to PhD status before leaving for overseas fieldwork/research.
You may not be absent on overseas fieldwork/research during the first three months or the last three months of your
prescribed period of full-time or part-time study and not normally during the first year of a full-time programme of
study (or first two years of a part-time programme of study). Overseas fieldwork is normally undertaken in the second
full-time year (or part-time equivalent) of a PhD programme and any variation would need the approval of the
Associate Dean (Research).
Normally only three terms of overseas fieldwork/research are permitted as part of a three year full-time programme
(or equivalent part-time) and only three terms of overseas fieldwork/research (or equivalent part-time overseas
fieldwork/research) may count towards the nine terms of full-time study normally prescribed for a PhD programme.
Any variation from this pattern would need the approval of the Associate Dean (Research).
Please note that the term length for Research students runs from the first day of term until the day preceding the start
of the following term. Fieldwork is calculated on a term by term basis.
Please note that a risk assessment should be made before research students travel into the field. It is the student’s
responsibility to assess the risk and discuss it as necessary with the supervisor and others. The School advises all
students to consult Foreign Office guidance and NOT to travel to countries or areas contrary to FO recommendations.
Each fieldwork location (city and country), address and expected dates must be listed on the form below.
EXAMPLE: [ADDRESS], Kuala Lumpur, Malaysia (1 September 2015 – 30 November 2015 and 2 April 2016 – 30
May 2016); [ADDRESS] Shanghai, China (1 December 2015 – 30 March 2016).
I am applying to the Registry for overseas fieldwork/research:
Name of Student: ___________________________________________________ Student ID Number: _______________
Department: ______________________________________________________________________________________
Current address: __________________________________________________________________________________
________________________________________________________________________________________________
Telephone: ______________________ Fax: _________________________ Email: _____________________________
Dates of Overseas fieldwork/research:
From: _______________________________________ To: ________________________________________________
(dd/mm/yy)
(dd/mm/yy)
Location: _________________________________________________________________________________________
Address:
(for contact during overseas fieldwork/research)
________________________________________________________________________________________________
________________________________________________________________________________________________
Telephone: ______________________ Fax: _________________________ Email: _____________________________
Signed: _____________________________________________________ Date: _______________________________
YOU MUST INFORM THE DOCTORAL SCHOOL SECTION, REGISTRY IMMEDIATELY OF ANY CHANGE OF PLAN
Doctoral School Section, Registry
SOAS, University of London
www.soas.ac.uk/registry/pgresearch
Visiting address:
Doctoral School Section, Registry
SOAS, University of London
53 Gordon Square
London WC1H 0PD
Postal address:
Doctoral School Section, Registry
SOAS, University of London
Thornhaugh Street, Russell Square
London WC1H 0XG
SUPERVISOR’S CERTIFICATION
I support the request that the student named overleaf should be enrolled on overseas fieldwork/research status for the
period indicated.
The following arrangements will be made for supervision during overseas fieldwork/research:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
The following links are planned with an overseas institution:
_______________________________________________________________________________________
Fall
08
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
I have read note e) overleaf and confirm that a risk assessment has been made:
Normally only three terms of overseas fieldwork/research are permitted as part of a three year
full-time programme (or equivalent part-time) and only three terms of overseas fieldwork/research (or equivalent part-time
overseas fieldwork/research) may count towards the nine terms of full-time study normally prescribed for a PhD
programme. Any variation from this pattern would need the approval of the Associate Dean (Research). If the proposed
overseas fieldwork/research does not fit the normal pattern, please make a case in writing and the Doctoral School
Section, Registry will arrange for it to be considered by the relevant Associate Dean (Research).
I confirm that the student will be transferred to PhD before leaving for overseas fieldwork/research:
Signed (Supervisor): _________________________________________ Date: _______________________________
Name: __________________________________________________________________________________________
(Please print)
PLEASE RETURN THIS FORM TO THE DOCTORAL SCHOOL SECTION, REGISTRY
Doctoral School Section, Registry
SOAS, University of London
www.soas.ac.uk/registry/pgresearch
Visiting address:
Doctoral School Section, Registry
SOAS, University of London
53 Gordon Square
London WC1H 0PD
Postal address:
Doctoral School Section, Registry
SOAS, University of London
Thornhaugh Street, Russell Square
London WC1H 0XG