ARTSWORK
Communications Assistant – Marketing and Events
Summary
The Communication Assistant role is an exciting opportunity to join the Artswork Communication’s team.
It requires an individual with the ability to work as a team member but also on their own initiative. Under
the guidance of the Communications Manager, you will bring with your enthusiasm, energy and a
willingness to develop your internal and external communications skills. You will have an understanding
of events planning, communication tools and good ICT skills. This is a great opportunity for someone to
get experience in arts marketing.
About Artswork
Artswork is a national youth arts development agency, committed to transforming the lives of children
and young people through arts and cultural practice.
Artswork’s mission is to place the arts at the heart of work with, for and by children and young people
and to champion, lead and facilitate high quality work led by artists, arts and cultural organisations
including the development of young arts practitioners/leaders.
Artswork works through strategic alliances with the arts, cultural, education, youth and community
sectors and aim to act as national champion to increase opportunities for children and young people to
lead, participate, work in, experience and enjoy the arts.
Artswork delivers work through
 our role as the Bridge Delivery Organisation for the South East region. Artswork is supported by
Arts Council England to deliver this major strategic role (from April 2012 to March 2015)
 strategic projects and programmes
 advocacy and networks including the English National Youth Arts Network (ENYAN)
 development of leadership and skills (Training programmes)
As a Bridge Organisation for South East England, and funded by Arts Council England for this purpose,
Artswork will support the delivery of the Arts Council’s goal to ensure that every child and young person
has the opportunity to experience the richness of the arts.
As part of this role, Artswork will develop and deliver a strategic approach to increase access to the arts
with, for and by children, young people and their families, in and out of school (particularly in areas of
least engagement) - and including embedding Arts Awards and Artsmark – under the following priorities


Priority One
To improve the delivery of arts and cultural opportunities for children and young people
Priority Two
To raise the standard of arts and cultural work being produced for, with and by children and young
people
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Artswork now wishes to appoint a Communications Assistant (Marketing and Events) to support the
work of the Communications Manager and the organisation's communications needs.
JOB DETAILS
Job Title:
Reports to:
Salary:
Pension:
Accountable to:
Communications Assistant (full-time)
Communications Manager
£16,000
Fixed-term – one year in the first instance
Stakeholder pension scheme available
Communications Manager
Overall purpose of the job
To support the work of the Communications Department, led by the Communications Manager, to ensure
effective delivery of events and communications across Artswork’s programmes and Artswork’s profile.
Key Accountabilities
Working with the Communications Manager and inline with the Communications Strategy you
will:
time
in %
Events
Give logistic, marketing and planning support to all Artswork events from planning stage
through to delivery including
 organising internal meeting and creating event timelines
 producing and collate promotional material and attenders information
 manage the internal Artswork’s shared diary
 disseminated internal and externally
 deal with external companies and enquires
Marketing
 ensure Artswork branding and logo is adhered to by partners and stakeholders
 maintain and upload content to the Artswork website and database
 coordinate print and publication production, including print management
 research, develop ideas and content for artswork.org.uk and other online platforms
 collate, analyse and produce reports to informing communications plans and strategies
50%
50%
General Requirements for Artswork Posts
 Undertake the necessary administration involved in delivering the role
 Work closely with colleagues and partners to ensure compliance with all relevant legislative
requirements, including health and safety, safeguarding and equal opportunities.
 To adhere to Artswork’s policies and procedures, i.e. equalities, equal opportunities, health and
safety, and safeguarding
 Maintain and develop personal skills and knowledge through appropriate training
 To perform own administrative duties
 Undertake other related duties as required by Artswork
 Maintaining good general relationships with a variety of organisations
 Supporting the development of Artswork’s work-based learning programmes
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Person Specification
Knowledge
Essential

Knowledge of communication tools

Knowledge of a broad range of IT applications including Word,
Excel, Outlook, Access and Powerpoint

Knowledge of various digital platforms and tools

Knowledge of and/or interest in the arts
Awareness of diversity and equal opportunity issues
Qualifications
Educated to A Level standard or equivalent and/or with range of
relevant experience
Experience

Experience of marketing and coordinating events

Experience of general office-based administrative systems such as
filing, archiving, maintaining mailing lists, managing phone and
email messages
Experience of effectively planning campaigns and marketing plans

Experience of working as part of a team
Marketing experience preferably within an arts, youth or education
setting organisation
Skills

Strong communication and ICT skills (written, verbal,
presentations). including MS Word, Excel, Access and Outlook

Excellent organisational and administrative skills, the ability to
prioritise workload and keen attention to detail

Excellent written and verbal communication skills, responding
effectively in person, in writing, via email and over the phone

Ability to manage multiple priorities, work well under pressure and
meet deadlines

Strong interpersonal skills including the ability to liaise with
external contacts
Confident in the use of digital technology

High degree of commitment and flexible approach to working

Ability to work well on own initiative and as part of a team
Personal attributes

Confident positive and personable in the context of
communicating with key stakeholders and customers

Creative thinker

Keen and willing to learn new skills

Takes responsibility for own actions and the outcomes that result

Confidentiality and diplomacy

Sense of professionalism and a pride in the work produced
A creative problem solver
Willing to share knowledge
Understands own strengths and weaknesses and committed to
personal learning and development
Desirable





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Place of Work
The place of work will be the Artswork’s offices - 2nd Floor Cadogan House, 37 Commercial Road,
Southampton, SO15 1GG and as required by Artswork at such other places where the organisation carries
on its proper business.
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Equal Opportunities
Artswork aspires to be an Equal Opportunities Employer; no job applicant or employee shall receive less
favourable treatment on the grounds of: gender, race, nationality, ethnic or national origins, marital
status, disability, sexual orientation, age, care of dependants, political or religious belief.
Artswork will endeavour to meet the access and support needs of employees as far as possible within the
terms and conditions of their employment.
Application procedure
Applicants should complete the Artswork Application Form – available electronically and on Artswork’s
website.
NB CVs will not be accepted - nor should applicants attach CVs or any other supporting documents. No
agencies please.
Applications should be emailed as follows:

Covering letter (no more than one side of A4)

Application form - completed as required - and ensuring:
o full contact details of two referees plus

Equal opportunities monitoring form (this will be separated immediately from your application form
and will be used purely for monitoring purposes)
Applications should be emailed - to arrive by 12noon on Friday 24th April 2015, to:
karl@artswork.org.uk (Tel: 02380 332491)
Interview Dates
Interviews will be held on Thursday 30th April or Friday 1st May 2015 in Southampton.
Artswork will inform candidates whether they have been shortlisted for interview no later than Monday
27th April 2015. We regret to say that we will not be in a position to provide feedback to candidates who
have not been shortlisted.
Thank you for your interest in this post.
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