BALTIMORE CITY PUBLIC SCHOOLS
GRADUATION MATERIALS ORDERING FORM
COMMENCEMENT SERVICES 2014
March 4, 2014
SCHOOL NUMBER
The purpose of this document is to outline the process for ordering printed materials for graduation.
Funding for these purchases will be covered through the Chief Academic Office (CAO) budget for
SY2013-2014.
This document contains 5 sections:
Middle Schools Only
A. Part I- 8th Grade Certificate Data
High Schools Only
B. Part II - Graduation Coordinator Contact Data
C. Part III - Graduation Materials
D. Part IV - Verbiage for Graduation Tickets and Announcements
School Instructions:
Schools need to return this form as an email attachment to Patricia Harris (PGHarris@bcps.k12.md.us)
by March 14, 2014. Please note the following:
1. All items requested will be delivered to schools on or about the April - May time frame. The
exact date is dependent upon the timely completion of this form by schools.
2. Additional items or changes requested to this ordering form will not be accepted.
3. Schools opting to print their own Commencement programs need to use the proper “Official
Page” for City Schools. To obtain a copy of the official page, please contact Patricia Harris at
PGHarris@bcps.k12.md.us.
4. If a school is not ordering any graduation materials, please check the box below and sign.
NOT ORDERING ANY MATERIALS
Principals Signature:
Date:
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A. PART I –MIDDLE SCHOOLS - 8TH GRADE CERTIFICATE DATA
STANDARD EIGHTH GRADE CERTIFICATE
(Without Student Name)
each
SCHOOL NAME TO BE PRINTED ON CERTIFICATES (as printed on line below):
DELIVERY ADDRESS
SCHOOL HOURS OF OPERATION (for delivery)
Middle School Principals Name:
Principals Signature:
Middle Schools
Date:
here. High Schools please continue.
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B. PART II – HIGH SCHOOL GRADUATION COORDINATOR CONTACT DATA
GRADUATION COORDINATOR’S NAME:
(Designated Coordinator must be familiar with how to ‘edit’ (i.e. remove, add, and insert) in Adobe, as
templates and proofs will be sent to them in this format for editing)).
GRADUATION COORDINATOR’S CONTACT NUMBER(S):
GRADUATION COORDINATOR’S E-MAIL ADDRESS:
DELIVERY ADDRESS FOR PRINTED MATERIALS:
SCHOOL HOURS OF OPERATION (for delivery):
ESTIMATED NUMBER OF HIGH SCHOOL GRADUATES:
PART III – PRINTED GRADUATION MATERIALS FOR HIGH SCHOOLS ONLY
Please provide the quantity required for each of the following categories. All materials are standard
size, color, and format – no alternates will be provided.
 Student names are not printed on Diplomas or Certificates.
GRADUATION ANNOUNCEMENTS (Plain Envelope Included)
each
GUEST TICKETS (Admission to Exercise)
each
STAGE TICKETS (Admission to Stage)
each
12th GRADE DIPLOMA
(Graduate from an approved High School)
each
MARYLAND HIGH SCHOOL CERTIFICATE
each
(Completion of an approved program of study; Students with disabilities who meet the criteria for the
ALT assessment and through an IEP Team decision that are not pursuing a high school diploma are
considered on a certificate track. This is a very small proportion of City Schools population, and are often
students who, through an IEP team decision, receive their services in a Citywide Special Education
programs (Life Skills/PAL) or separate schools).
MARYLAND HIGH SCHOOL CERTIFICATE OF MERIT
(For students identified to be in the top 5% of their Graduating Class)
each
MANILA DIPLOMA ENVELOPE
each
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SCHOOL NAME TO BE PRINTED ON DIPLOMAS & CERTIFICATES (as written on line below):
Font options for Certificates and Diploma:
Baltimore City Public Schools (Old English)
Text MT)
Baltimore City Public Schools (Edwardian Script )
Baltimore City Public Schools (Baskerville Old Face)
Baltimore City Public Schools (Lucida Calligraphy)
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PART IV – VERBIAGE FOR HIGH SCHOOL GRADUATION TICKETS AND ANNOUNCEMENTS
 Last day for revisions to your schools tickets and/or announcements is April 11, 2014
 The verbiage in the templates below is for example purposes only. Please make the necessary
changes within the templates to fit your request.
 The templates below are the true print size for tickets and announcements.
 Font style options:
 Lucida Calligraphy
 Baskerville Old Face

Edwardian Script
Admission Ticket Verbiage
Achievement Academy@ Harbor City High School
Thirty-Eighth Commencement Exercises
FONT STYLE EXAMPLE SHOWN:
Lucida Calligraphy
Saturday, June 2, 2013 Physical - 10:00 a.m.
Coppin State University Education Complex
ADMIT ONE
Font style for Admission tickets:
Stage Ticket Verbiage
Achievement Academy@ Harbor City High School
FONT STYLE EXAMPLE SHOWN:
Thirty-Eighth Commencement Exercises
Staff /Guest Stage Ticket
Baskerville Old Face
Saturday, June 2, 2013- 9:00 a.m.
Coppin State University Physical Education Complex
Font style for Stage tickets:
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Graduation Announcement Verbiage
Achievement Academy@ Harbor City High School
Class of 2013
Requests the honor of your presence at the
Thirty-Eighth Commencement Exercises
Saturday, June 2, 20123– 10:00 a.m.
Coppin State University Physical Education Complex
Gwynns Falls Parkway and Warwick Avenue
Baltimore, Maryland 21216
FONT STYLE EXAMPLE SHOWN: Edwardian Script
Font style for Announcements:
PART V – COMMENCEMENT PROGRAMS FOR HIGH SCHOOL ONLY
COMMENCEMENT PROGRAMS
each
 Schools ordering Commencement Programs MUST email (as an attachment) their schools ‘potential
graduate name list’ to PGHarris@bcps.k12.md.us when submitting this form. This list will be sent to
a print shop to be inserted into your draft Commencement Program template. It will then be sent to
the above assigned graduate Coordinator at a later date for editing, at which time non-graduates
can be removed from the draft template.
 Schools opting to print their own Commencement programs need to use the proper “Official Page”
for City Schools. To obtain a copy of the official page, please contact Patricia Harris at
PGHarris@bcps.k12.md.us.
Principal Name:
Principal Signature:
Date:
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